REGISTERED CHARITY NUMBER: 1167837
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 June 2023
for
Hour Community
Guymer King Limited 4 Stone Street Court Stone Street Hadleigh Suffolk IP7 6HY
Hour Community
Contents of the Financial Statements for the Year Ended 30 June 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 to 7 |
| Balance Sheet | 8 to 9 |
| Notes to the Financial Statements | 10 to 16 |
| Detailed Statement of Financial Activities | 17 to 18 |
Hour Community
Report of the Trustees for the Year Ended 30 June 2023
The trustees present their report with the financial statements of the charity for the year ended 30 June 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective of the CIO as set out in its Constitution is: "The relief of those who are in need by reason of their youth, age, ill-health, disability, of financial hardship by the provision of community services including but not limited to befriending or community transport as shall be thought fit"
Significant activities
We are still based out of the library which has proved very successful from the point of view of accessibility to the public, but we are still working towards a permanent base in which we can provide a much-needed Community Health and Wellbeing centre. We have applied to the National lottery, twice this year, and on both occasions been unsuccessful but we intend making one more application, because a successful outcome would enable the charity to expand our services and address the ever-increasing need quicker than we would otherwise be able to do.
We have acquired another Wheelchair accessible vehicle this year with a swing out seat that makes it a lot easier for some people to get in and out.
Our Men's and Ladies sheds are going from strength to strength and the furniture project has provide furniture to families from Ukraine and other people in need in the community.
We continue to work hard with our fundraiser to keep the funds coming in and we are also working hard to increase the income generating arms of the charity, the furniture project and transport, both of which have the potential to generate a larger proportion of the income needed to run the charity.
Public benefit
The charity trustees have had due regard to the guidance on public benefit published by the commission in exercising their powers and duties
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The CIO has undertaken transport activities, befriending activities and helped the community in the Framlingham area by providing the dementia-friendly Forget Me Not Club, the Mental Health supporting Worry Tree Cafe, The Men's Shed has been joined by a Ladies Shed and Furniture Project which has helped families from Ukraine in the area, our Hour Community waste disposal Van and Trishaw rides in the Town. The CIO continues to raise its profile as the "Go to" organisation in the Town. All of these are aimed at satisfying their core objectives and aims and have continued in 2022/23 to serve the community.
Fundraising activities
The CIO have continued to apply for and receive grants from a number of generous donors and trusts set out in the report below. The CIO has carried out a number of fundraising events in the year and also very successfully made use of a professional fundraising in applying for suitable funding streams which have seen it further expand it service in the Framlingham area.
Page 1
Hour Community
Report of the Trustees for the Year Ended 30 June 2023
FINANCIAL REVIEW
Financial position
The CIO is in a positive financial position with funds put aside to provide its main activities into the future. This has been due to the generosity of a number of Trusts and others who have provided finances.
Principal funding sources
Funding for the CIO has principally provided by:
Adnams Community Grant Agilia Infrastructure Borrows CT Alan Boswell Group CT The Leslie Mary Carter CT Cranfield CT 1971 Didymus East Suffolk Council East of England Co-op February Foundation FB Coales No4 (Family) Trust The Yvonne Flux Charity The Forrester Family Trust Framlingham Town Council Framlingham and Woodbridge Round Table Ganzoni CT The Garfield Weston Foundation Edward Gosling Foundation The Grace Trust The Charles Hayward Foundation RG Hills CT Albert Hunt Trust The Charles Lewis Foundation Limbourne Trust Marsh Christian Trust Mills Charity Mirianog Trust Moore Bros Sabina Sutherland CT Scarfe CT Souter CT Suffolk Community Foundation Woodroffe Benton Foundation
Reserves policy
As a relatively newly formed CIO the policy is for unrestricted reserves to meet the day to day operating requirements of the organisation for a minimum of 3 months, amounting to approximately £12,000 per month.
Going concern
The accounts are prepared on the going concern basis.
Page 2
Hour Community
Report of the Trustees for the Year Ended 30 June 2023
FUTURE PLANS
The CIO plans to continue its valuable work in the area and will add, augment and change its service provision depending on the current needs of the residents and their dependants. The main focus going forward is to establish a "HUB".
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The Charity is controlled by its governing document, its constitution, dated 17 June 2016,as a Charitable Incorporated Organisation (CIO)
Charity constitution
The Charity is constituted as a Charitable Incorporated Organisation
Recruitment and appointment of new trustees
Apart from the first charity trustees, every appointed trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. Selection of trustees is with regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Framlingham Town Council may appoint one charity trustee.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1167837
Principal address
27 College Road Framlingham Suffolk IP13 9EJ
Trustees
Mr L Pearson Mrs S E Norman Mr J Tanner Chairperson Mrs B Eglinton Mr R Mays Mr M Salmon Ms R J Chesman
Independent Examiner
Guymer King Limited 4 Stone Street Court Stone Street Hadleigh Suffolk IP7 6HY
Page 3
Hour Community
Report of the Trustees for the Year Ended 30 June 2023
Approved by order of the board of trustees on 2 November 2023 and signed on its behalf by:
Mr J Tanner - Trustee
Page 4
Independent Examiner's Report to the Trustees of Hour Community
Independent examiner's report to the trustees of Hour Community
I report to the charity trustees on my examination of the accounts of Hour Community (the Trust) for the year ended 30 June 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Guymer King
Guymer King Limited 4 Stone Street Court Stone Street Hadleigh Suffolk IP7 6HY
2 November 2023
Page 5
Hour Community
Statement of Financial Activities for the Year Ended 30 June 2023
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 46,774 Charitable activities Befriending costs - Furniture project - Xmas lunch club - General - 100 Club - MenShed - Other trading activities 2 - Investment income 3 - Other income 219 Total 46,993 EXPENDITURE ON Raising funds 4 6,018 Charitable activities Befriending costs - Worry Tree Cafe provision - Cycling without Age - Help/Home - Transport - Furniture project - Mental Health Support Worker - Xmas lunch club - General 10,168 GrandPad - 100 Club - MenShed - Garages - Kiosk 176 Household support grant - Other 162 Total 16,524 NET INCOME 30,469 Transfers between funds 13 (30,194) Net movement in funds 275 |
Restricted funds £ 156,140 2,541 5,138 335 - - 895 11,474 3,924 - 180,447 11,752 11,922 10,215 1,129 9,004 30,169 17,211 - 135 - 112 94 33,547 2,423 - 30,000 494 158,207 22,240 30,194 52,434 |
30.6.23 Total funds £ 202,914 2,541 5,138 335 - - 895 11,474 3,924 219 227,440 17,770 11,922 10,215 1,129 9,004 30,169 17,211 - 135 10,168 112 94 33,547 2,423 176 30,000 656 174,731 52,709 - 52,709 |
30.6.22 Total funds £ 105,830 2,515 9,272 350 40 600 350 7,868 3,188 52 |
|---|---|---|---|
| 130,065 | |||
| 20,191 9,466 8,622 1,415 6,990 26,504 10,836 3,315 440 5,914 152 383 18,756 7,902 378 - 380 |
|||
| 121,644 | |||
| 8,421 - |
|||
| 8,421 |
The notes form part of these financial statements
Page 6
Hour Community
Statement of Financial Activities for the Year Ended 30 June 2023
| Unrestricted funds Notes £ RECONCILIATION OF FUNDS Total funds brought forward 34,247 TOTAL FUNDS CARRIED FORWARD 34,522 |
Restricted funds £ 146,747 199,181 |
30.6.23 Total funds £ 180,994 233,703 |
30.6.22 Total funds £ 172,573 |
|---|---|---|---|
| 180,994 |
The notes form part of these financial statements
Page 7
Hour Community
Balance Sheet 30 June 2023
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 9 2,782 CURRENT ASSETS Debtors 10 - Cash at bank and in hand 35,605 35,605 CREDITORS Amounts falling due within one year 11 (3,864) NET CURRENT ASSETS 31,741 TOTAL ASSETS LESS CURRENT LIABILITIES 34,523 NET ASSETS 34,523 |
Restricted funds £ 128,692 670 73,159 73,829 (3,341) 70,488 199,180 199,180 |
30.6.23 Total funds £ 131,474 670 108,764 109,434 (7,205) 102,229 233,703 233,703 |
30.6.22 Total funds £ 91,986 550 94,664 95,214 (6,206) 89,008 180,994 180,994 |
|---|---|---|---|
The notes form part of these financial statements
Page 8
continued...
Hour Community
Balance Sheet - continued 30 June 2023
| FUNDS 13 Unrestricted funds: General fund Kiosk Restricted funds: Befriending Worry Tree Cafe Cycle without Age Furniture project Mental health support worker Xmas lunch club Transport Help @ Home GrandPad 100 Club Men Shed Land and Garages TOTAL FUNDS |
32,900 1,623 34,523 41,638 13,991 3,980 1,884 6,659 2,425 60,413 7,609 335 - 28,785 31,461 199,180 233,703 |
32,625 1,622 |
|---|---|---|
| 34,247 | ||
| 35,994 8,426 4,247 2,512 6,659 2,090 38,687 1,747 447 1,275 14,663 30,000 |
||
| 146,747 | ||
| 180,994 |
The financial statements were approved by the Board of Trustees and authorised for issue on 2 November 2023 and were signed on its behalf by:
Mr J Tanner - Trustee
The notes form part of these financial statements
Page 9
Hour Community
Notes to the Financial Statements for the Year Ended 30 June 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Motor vehicles 25% Reducing balance method Computer equipment 25% Reducing balance method Trishaws 25% Reducing balance method
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Where amounts are allocated to projects which were funded via a restricted fund they are treated as restricted although they are strictly designated.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Page 10
continued...
Hour Community
Notes to the Financial Statements - continued for the Year Ended 30 June 2023
1. ACCOUNTING POLICIES - continued
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
2. OTHER TRADING ACTIVITIES
| 2. OTHER TRADING ACTIVITIES |
||
|---|---|---|
| Mini bus hire 3. INVESTMENT INCOME Rents received 4. RAISING FUNDS Raising donations and legacies Sundries Sub contract services Support costs Investment management costs Property repairs Aggregate amounts |
30.6.23 £ 11,474 30.6.23 £ 3,924 30.6.23 £ 622 2,412 13,483 16,517 30.6.23 £ 983 17,770 |
30.6.22 £ 7,868 |
| 30.6.22 £ 3,188 30.6.22 £ 366 3,442 15,059 |
||
| 18,867 | ||
| 30.6.22 £ 1,324 20,191 |
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continued...
Hour Community
Notes to the Financial Statements - continued for the Year Ended 30 June 2023
5. SUPPORT COSTS
| Information Management technology £ £ Raising donations and legacies - - Befriending costs 1,430 52 Worry Tree Cafe provision 231 591 Cycling without Age - 65 Help/Home 122 52 Transport 357 52 Furniture project 131 1,568 Xmas lunch club 135 - General 580 1,038 MenShed 9,951 2,025 Garages 1,053 80 Kiosk 176 - 14,166 5,523 Governance Other costs £ £ Raising donations and legacies - 13,483 Befriending costs 3,268 483 Worry Tree Cafe provision 2,221 483 Cycling without Age - - Help/Home 1,658 483 Transport 4,186 494 Furniture project 4,927 487 Xmas lunch club - - General 4,488 - MenShed 6,483 513 Garages - 246 Kiosk - - 27,231 16,672 |
Human resources £ - 6,689 6,689 - 6,689 6,689 6,689 - 156 6,689 - - 40,290 Totals £ 13,483 11,922 10,215 65 9,004 11,778 13,802 135 6,262 25,661 1,379 176 103,882 |
|---|---|
Included in Support costs was the amount of £1200 relating to the fees of the Independent Examiner
Page 12
continued...
Hour Community
Notes to the Financial Statements - continued for the Year Ended 30 June 2023
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 June 2023 nor for the year ended 30 June 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 June 2023 nor for the year ended 30 June 2022.
7. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 30.6.23 General 3 No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds funds £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 36,372 69,458 Charitable activities Befriending costs - 2,515 Furniture project - 9,272 Xmas lunch club - 350 General 40 - 100 Club - 600 MenShed - 350 Other trading activities - 7,868 Investment income - 3,188 Other income - 52 Total 36,412 93,653 EXPENDITURE ON Raising funds 5,296 14,895 Charitable activities Befriending costs - 9,466 Worry Tree Cafe provision - 8,622 Cycling without Age - 1,415 Help/Home - 6,990 Transport - 26,504 Furniture project - 10,836 Mental Health Support Worker - 3,315 |
30.6.22 3 Total funds £ 105,830 2,515 9,272 350 40 600 350 7,868 3,188 52 |
|---|---|
| 130,065 | |
| 20,191 9,466 8,622 1,415 6,990 26,504 10,836 3,315 |
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
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continued...
Hour Community
Notes to the Financial Statements - continued for the Year Ended 30 June 2023
| 8. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued |
|---|---|---|---|---|
| Unrestricted Restricted | Total | |||
| funds | funds | funds | ||
| £ | £ | £ | ||
| Xmas lunch club | - | 440 | 440 | |
| General | 5,914 | - | 5,914 | |
| GrandPad | - | 152 | 152 | |
| 100 Club | - | 383 | 383 | |
| MenShed | - | 18,756 | 18,756 | |
| Garages | - | 7,902 | 7,902 | |
| Kiosk | 378 | - | 378 | |
| Other | 14 | 366 | 380 | |
| Total | 11,602 | 110,042 | 121,644 | |
| NET INCOME/(EXPENDITURE) | 24,810 | (16,389) | 8,421 | |
| Transfers between funds | (12,428) | 12,428 | - | |
| Net movement in funds | 12,382 | (3,961) | 8,421 | |
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 21,865 | 150,708 | 172,573 | |
| TOTAL FUNDS CARRIED | ||||
| FORWARD | 34,247 | 146,747 | 180,994 | |
| 9. | TANGIBLE FIXED ASSETS | |||
| Improvements | ||||
| Freehold | to | Plant and | ||
| property | property | machinery | ||
| £ | £ | £ | ||
| COST | ||||
| At 1 July 2022 | 30,001 | - | 38,457 | |
| Additions | - | 5,037 | 21,990 | |
| At 30 June 2023 | 30,001 | 5,037 | 60,447 | |
| DEPRECIATION | ||||
| At 1 July 2022 | - | - | 19,547 | |
| Charge for year | - | 945 | 8,932 | |
| At 30 June 2023 | - | 945 | 28,479 | |
| NET BOOK VALUE | ||||
| At 30 June 2023 | 30,001 | 4,092 | 31,968 | |
| At 30 June 2022 | 30,001 | - | 18,910 |
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continued...
Hour Community
Notes to the Financial Statements - continued for the Year Ended 30 June 2023
9. TANGIBLE FIXED ASSETS - continued
| COST At 1 July 2022 Additions At 30 June 2023 DEPRECIATION At 1 July 2022 Charge for year At 30 June 2023 NET BOOK VALUE At 30 June 2023 At 30 June 2022 |
Motor vehicles £ 103,223 33,495 136,718 62,024 12,397 74,421 62,297 41,199 |
Computer equipment £ 4,622 1,846 6,468 2,746 606 3,352 3,116 1,876 |
Totals £ 176,303 62,368 |
|---|---|---|---|
| 238,671 | |||
| 84,317 22,880 |
|||
| 107,197 | |||
| 131,474 | |||
| 91,986 |
The CIO owns a Telephone Kiosk on Market Hill Framlingham which it purchased for a nominal £1 which is included in Freehold property although the replacement value is estimated at £2,500.
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 10. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|---|
| 30.6.23 | 30.6.22 | ||
| £ | £ | ||
| Trade debtors | 670 | 550 | |
| 11. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 30.6.23 | 30.6.22 | ||
| £ | £ | ||
| Bank loans and overdrafts (see note 12) | 1,049 | 486 | |
| Payments on account | 2,292 | - | |
| Trade creditors | 2,112 | 3,053 | |
| Taxation and social security | - | 873 | |
| Other creditors | 1,752 | 1,794 | |
| 7,205 | 6,206 |
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continued...
Hour Community
Notes to the Financial Statements - continued for the Year Ended 30 June 2023
12. LOANS
An analysis of the maturity of loans is given below:
| 30.6.23 | 30.6.22 | |
|---|---|---|
| £ | £ | |
| Amounts falling due within one year on demand: | ||
| Bank overdrafts | 1,049 | 486 |
13. MOVEMENT IN FUNDS
Transfers between funds
Income and expenses for the various restricted funds are accounted for and costs are allocated on the basis of a percentage based on the initial forecasts for the year. If any of the funds are in deficit (usually due to the costs allocated to it rather than because of any actual account being overdrawn) then funds from the General Fund are transferred at the end of the year to bring the fund back to a "nil" balance.
14. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 June 2023.
Page 16
Hour Community
Detailed Statement of Financial Activities for the Year Ended 30 June 2023
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Other trading activities Mini bus hire Investment income Rents received Charitable activities Sales Other income Sundry income Total incoming resources EXPENDITURE Raising donations and legacies Sundries Sub contract services Other trading activities Bad debts Investment management costs Property repairs Charitable activities Advertising Sundries Mini bus costs FGMN Expenses WT Café costs Transit costs Carried forward |
30.6.23 £ 16,892 186,022 202,914 11,474 3,924 8,909 219 227,440 622 2,412 3,034 270 983 269 94 6,621 - - 2,721 9,705 |
30.6.22 £ 9,947 95,883 |
|---|---|---|
| 105,830 7,868 3,188 13,127 52 |
||
| 130,065 366 3,442 |
||
| 3,808 - 1,324 54 - 6,545 2,133 1,697 2,739 13,168 |
This page does not form part of the statutory financial statements
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Hour Community
Detailed Statement of Financial Activities for the Year Ended 30 June 2023
| Charitable activities Brought forward Freehold property Plant and machinery Motor vehicles Computer equipment Grants to institutions Other Training Computer costs Support costs Management Insurance Advertising Sundries Information technology Repairs and renewals Human resources Wages DBS Other Other operating leases Telephone Postage and stationery Sundries Travel and subsistence Governance costs Professional Fees Total resources expended Net income |
30.6.23 £ 9,705 945 8,932 12,398 606 33,320 65,906 306 350 656 3,122 - 11,044 14,166 5,523 40,134 156 40,290 18,330 1,680 3,385 - 3,836 27,231 16,672 174,731 52,709 |
30.6.22 £ 13,168 - 6,717 13,732 655 - |
|---|---|---|
| 34,272 142 238 |
||
| 380 2,696 168 234 |
||
| 3,098 3,249 41,136 184 |
||
| 41,320 9,423 1,809 2,127 824 905 |
||
| 15,088 19,105 |
||
| 121,644 | ||
| 8,421 |
This page does not form part of the statutory financial statements
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