E rlsfi Foodbank Reglstered Charity No. 1167812 Report and Financial Statements Year ended 31 March 2024 EARLSFIELD FOODBANK COMMUNITY FUND UNDI¢AISING kEGULATOR
EARLSFIELD FOODBANK CONTENTS Page Information Trustees, report Independent Examiner's Report Receipts and Payments Accounts io Statement of assets and liabilities io Notes to the financlal statements 11-15
EARLSFIELD FOODBANK INFORMATION Trustees: Rev. Isaac Achene (Chair) Meg Fry Robln Gisby Sue Knowles Loulse Pendry (from June 2023) Michael Walton Address 39 Frewin Road, London SW18 3LR Charlty number 1167812
EARLSFIELD FOODBANK TRUSTEES. ANNUAL REPORT str re ov mana rnln Do Earlsfield Foodbank is a Charitable Incorporated Organisation (CIO). The trustees adopted the constitution on 17th March 2016 based on the 'CIO Foundation Constitution, published by the Charities Commission. Earlsfield Foodbank was established for charitable purposes for the public benefit and entered the Register of Charities on 23rd June 2016 with the Registered Charity Number 1167812. Tr el eme Earlsfield Foodbank CIO Is managed by a Board of Trustees selected for their range of skills and strong endorsement of the organisation's objectives The Earlsfield Foodbank was founded in October 2013 by the late Rev. Colin Roberts, the parish priest of St John the Divine, in Garratt Lane, as a project supported by Churches Together in Earlsfield. Apart from the first charity trustees (Including Rev Isaac Achene) every trustee Is appointed for a renewable term of three years. New trustees are appointed by existing trustees considering the skills needed to ensure effective management of the foodbank. On first appointment, new charlty trustees are glven a copy of the charlty's constitution and the latest Trustees. Annual Report and Statement of Accounts. Trustees are also encouraged to familiarise themselves with the Charltles Commission's publications outllnlng the responsibilities involved in becoming a charity trustee. The management of the charity Is delegated to the Foodbank Manager or the Foodbank Management Team. The Manager and members the Management Team attend foodbank sesslons Implementing the guidelines laid down by the trustees In consultation with volunteers. Trustee and volunteer meetings are held regularly to consider management guidelines, progress since the last meeting and priorities for the next few months. Trustees review the risks associated with the operation of the foodbank and how these can be mitigated on a regular basis. The Trustees have adopted a broad range of policies that are intended to manage and minimise risks. Trustees and volunteers attend training that seeks to enable them to deal with some of the problems faced by clients of the foodbank, in partlcular through signpostlng clients to serrfices run by third partles. The charity's objects are the preventlon and relief of poverty in Earlsfleld and the surrounding areas In particular but not exclusively by providing food supplies to Indlvlduals in need and/or charities, or other organlsatlons working to prevent or relleve poverty The charity's mission statement echoes the charitable objects: 'Our mission is to prevent and relieve poverty in SW18 and SW17. We provide a helping hand to those facing food poverty in Earlsfield, offering support without judgement.
Our aim is to relieve poverty providing food but also to help our guests to move on so that they ultimately no longer need food aid support. We believe that no-one should go hungry and that all people, whatever their circumstances, deserve dignity, respect and privacy. Pu nefit State The Trustees confirm that they have had due regard to the guidance on public benefit published by the Charities Commission in exercising their powers and duties. ecti ivities The Earlsfield Foodbank has identlfled strategic objectlves to achieve its purpose: Inspired by Chrlstlan social princlples, the ethos of the Foodbank focuses on welcoming everyone involved as persons deserving respect and generosity regardless of ethnicityi gender, sexuality, class, race, religion or natlonality On first attendlng the foodbank: To provlde food, basic supplies, energy vouchers and other essential support items as well as emotlonal and other practical support for people and families who find themselves in crisis. In the medium term: To provide the help and support that individuals need to address problems beyond food poverty through onslte professional advlce or referral to appropriate agencies engaged through the local network and those present at the foodbank. In the longer term: To help ralse awareness of the nature, Impart and prevalence of food poverty and its underlying causes. To build the Earlsfield Foodbank as a sustainable, well-run charSty that will contlnue to meet local needs, in the hope that in due course the services of foodbanks will become redundant as the campaign to eliminate food poverty succeeds. rl leA During the period of this report the Foodbank continued to operate at st Andrew's Church in Garratt Lane on Thursday mornings between 9.30am and 12.00 pm. During the period under reviewi guests were offered a full breakfast on arrival up to June 2023. Since that date breakfasts supplied have comprised tea or coffee and pastries, supplemented by hot porridge since September 2023. During the year ended 31st March 2024, the foodbank distributed 4,769 food parcels and other supplies, serving 474 households and 649 Individuals. The Trustees remain determined to help guests to improve their lives and to address the various issues they face such as debt, employment, physical, social and mental health problems. The Foodbank continues to fund the attendance of an adviser from Wandsworth Citizens Advice. This funding is provided partly through a grant from the National Lottery Community Fund. The Family Action Wellbeing
servi (funded by Wandsworth Borough Council) is an early intervention mental health service, providing emotional and practical support to guests and their families struggling with poverty. An adviser from St Mungo's attends the foodbank offering support and advice for those in crisis through lack of housing or addiction. The Foodbank is now also part of a local network of agencies (Refernet) providing a wide range of support. In addition to regular weekly support, the Foodbank has hosted ad hoc events to support and help guests. These have included: A Life Skills Workshop hosted by Family Attion held in February 2024 A visit from Lord Younger, a minlster in Department of Work and Pensions in January 2024. nsma he vi During the year under review major donations and grants recelved have included: National Lottery Community Fund Wandsworth Borough Council Co-operative Society 10,000 12,000 2,447 Restrlcted Restricted Unrestricted The Trustees are very grateful for the support of all major donors. As explained above, the Natlonal Lottery Communlty Fund grant covers most of the cost of the citlzens Advice (CAB) presence at the foodbank sesslons. Wandsworth Councll's grant is being used to fund salaries of two of the charity's employees. In 2024125, the charity has received a legacy from the estate of Miss Phyllis Audrey Thompson amounting to £68,008. The foodbank is extremely grateful to Mlss Thompson for recognizing the charity as a worthy beneficiary of her will. The Trustees would Ilke to fund an activity in memory of Miss Thompson but have yet to determine how the unrestricted donation should be utilized. Con rl ndl cha The Trustees Cognise the essential and generous contributions made by the Foodbank Manager, and the volunteers. Since the year end a Foodbank management Team has been appointed Charlotte White retired fmm the role of Foodbank Manager at the end of January 2024. Charlotte had been both a Trustee and the Foodbank Manager since 2020. Without Charlotte's initiative in March 2020, with the support of the Trustees, the foodbank might never have moved to St Andrew's Church as COVID and its effects had necessitated a move from St John the Divine. The Trustees on behalf of everyone involved with the foodbank, both volunteers and guests, owe a great debt of gratitude to Charlotte and wish her well for the future. Since July 2024 the Trustees have appointed a new management team comprising three part-time managers to each focus on different aspects of management
needs. The aim is to divide their activities so that no aspect of the Foodbank management is neglected and that they work together to build the donations, control expenditure and improve systems. Sadlyi the number of guests suffering from mental health problems, drug and alcohol addiction continue to increase. This together with abject poverty of many guests presents considerable challenges to staff and volunteers on Thursdays. The Trustees are very mindful of these challenges and are seeking to support managers and volunteers in every way. A security guard attends the foodbank every week. The Trustees continue to review how these challenges, going far beyond the provision of food, can be managed in future. whilst retaining some of the unique and positive results of welcomlng all who are in need in our designated area of London. The Earlsfleld Together network has succeeded in maintaining slgnlflcant and regular donations of money and provislons during the year. Volunteers include those representing the engagement of local churches, the Earlsfield Baptist Church, St Gregory's Cathollc Church, St John the Dlvlne, St Mary Magdalene Anglican Church, the host church St Andrew's, Chrlst Revelatlon Faith Ministries and the Ahmadiyya Muslim Community. The Foodbank Is very grateful for the support of local buslnesses, Sn particular Just Boilers, a company that has supported the foodbank with regular donations of food and money since 2016 and Well Kneaded Pizza. Local schools have donated food and money, in partlcular Earlsfleld Primary School, St Cecilia's, Ernest Bevin and Wandsworth Prep. Signiflcant donations have been recelved from the work of the Bounce Theatre. Local organlsations and individuals have raised substantial sums through promoting events including the Wandsworth Common Wl Plant Sale ralsing £2,250, Sarah Kerr for running a highly successful raffle raising £7,085, Sarah and Paul Henry for organlzlng a brldge evening raising £1,965 and Coronation Parties in the Earlsfield area ralsed £5,560. The Foodbank's partnership wlth the Home Café, which operates in St Andrew's, continues to be invaluable. The café closes on Thursdays to allow the foodbank to operate and has generously provided food for those guests attending the foodbank including the coffee and a light breakfast that are currently offered to all guests. Above all, the Trustees recognize the very generous support of the Parish Council of St Andrew's that has welcomed and supported the foodbank by providing space for the foodbank to operate and store its stock in a portacabin alongside the church. The monetary value of the immense contribution of volunteers is not reflected In the accounts. Without the generosity of volunteers there would be no foodbank. Currently a bank of 60 volunteers is regularly engaged in registering and advising guests, sorting food and supplies, preparing food packages, planning food purchases, and in welcoming guests on Thursday mornings. A team of volunteers
also goes out on Wednesday evenings to collect surplus produce from 14 local supermarkets. The Foodbank remains extremely grateful for donations of food from the Dons Action Group. Many supporters continue to donate food via supermarket collection boxes, their churches and many other groups. Ac lev During the year the foodbank has regrettably seen a considerable increase in the demand for its services and the services of the other organisations that operate in tandem with the foodbank. The increase in the numbers of families and individuals in need has been driven by the continuing 'cost of living crisis, and the inadequacy of the soclal and financial support available to those in need. We are fortunate to have the support of those organisations mentioned above who attend on a weekly basis. It is also regrettable that during the financial year the foodbank has suffered financially from a fraudulent misuse of Energy Vouchers. This callous theft of energy vouchers has resulted In a loss to guests and a cessation of thls charltable activity. The Trustees have reported this theft to the Charlty Commission, Actlon Fraud and the Metropolitan Police. The Trustees have reviewed how the fraud was posslble and have taken steps to tlghten up internal controls to avoid such damage In future, even if it results in more cumbersome operating procedures. Maintaining a relatlonship wlth Refernet glves access to a wlde range of local support agencies depending on their indivldual needs. Volunteers continue to help guests wlth a number of problems such as dealing with their energy supplier, allowing those expert advisers from the organisations attending the foodbank to conntrate on more complex cases. As mentioned above, It Is easy to underestimate the stress associated with interacting with distressed guests seeking help, often as a last resort. The Trustees are conscious of thelr SpOnsIbIlItY to support Managers and Volunteers who have to cope with the mental stress engendered when empathising with guests who are often very distressed. The generosity of everyone engaged with the funding and operation of the foodbank in time and spirit is the basis of all its achievements during the year. Fln The financial statements are attached. The Trustees have concluded that Earlsfield Foodbank should seek to build up unrestricted reserves that equate to a quarter of projected unrestricted expenditure for the following year. Reserves at 31st March 2024 represent 31 % of payments for the year ended 31st March 2023 (2023 58 % ). Signed on behalf of the Trustees: Rev. Isaac Achene Date:
Earlsfield Foodbank Independent Examlner's Report to the Trustees st For the year ended 31 March 2024 I report on the accounts of the Earlsfield Foodbank ('the charity,) for the year ended 31st March 2024. Respective responsibilities of trustees and examiner The trustees are responsible for the preparation of the accounts. The trustees consider that an audit 15 not required for this year under sertion 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It Is my responsibility to: examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general directions given by the Charities Commission under section 145(5)b of the 2011 Art; and to state whether particular matters have come to my attentlon. Basls of Independent examlner's report My examination was carried out in accordance with the general directions given by the Charities Commlssion. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with the accounting records. It also includes consideration of any unusual items and disclosures in the accounts, and seeking explanations from you as trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and falr vlew, and the report Is Ilmlted to those matters set out In statement below. Independent examlner's ststement In connettion with my examination no matter has come to my attention: whlch gives me reasonable cause to believe that in any material respect the requlrements. to keep accountlng records in accordance with section 130 of the 2011 Act; and to prepare accounts whlch accord with the accounting COrdS, comply with the accounting requirements of section 132 Of the 2011 Act and with the methods and principles of the Statement of Recommended Accountlng Practice: Accounting and Reporting of Charities have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached. Date
EARLSFIELD FOODBANK Receipts and Payments Accounts for the year ended 31st March 2024 Total Funds 2024 Total Funds 2023 Unrestricted Restricted funds Funds Notes Recelpts Voluntary Income Grants and Donations Bank Interest Total receipts 112,072 1,037 113,109 23,280 135,352 1,037 136,389 139,237 58 139,295 23,280 Paymentg Charitable activities 123,795 18,368 142,163 102,117 Total resources expended 123,795 18,368 142,163 102,117 Net Movement In Funds and net receipts for the year Fund balances at i•t Aprll 2023 (10,686) 49,625 4,912 8,422 (5,774) 58,047 37,178 20,869 Fund balances at 31 March 2024 38,939 13,334 52,273 58,047 ststement of Assets and Liabllltles as at 31st March 2024 2024 2024 2023 Notes Current assets Cash at bank and short-term deposits 54,525 60,247 Net Current assets 54,525 60,247 Net current Ilabilitles Creditors (2,252) (2,200) Total net assets 52,273 58,047 Represented by: Funds and reserves Restricted fund Unrestricted fund General fund 13,334 38,939 52,273 8,422 49,625 58,047 The financial statements were approved and authorised for issue by the Board on signed on its behalf by: 2025 and Rev. Isaac Achene (Chair) io
EARLSFIELD FOODBANK Notes to th acc nts a) Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard appllcable to the UK and Republic of Ireland (FRS102) (Charities SORP FRS 102) the Financial Reporting Standard applicable to the UK and the Republic of Ireland (FRS 102), Assets and liabilities are initially recognized at hlstorical cost or transactlon value unless otherwise stated in the relevant accounting policy or note. b) Public Benefit entlty The CIO meets the definition of a public benefit entity under FRS 102 c) Golng Concern The Trustees consider that there are no material uncertainties about the CIO'S ability to continue as a going concern. The accounts have been prepared on a golng concern basis. d) Income Income Is recognlzed when the charity has entitlement to the funds, any performance conditions attached to the income have been met, it is probable that the income wlll be recelved and that the amount can be measured reliably. Income from government and other grants, whether 'capltal' grants or 'revenue' grants, is recognized when the charity has entitlement to the funds, any performance conditlons attached to the grant have been met, it is probable that the income will be received and the amount can be measured rellably and Is not deferred. Donated food and other supplles are valued at a deemed 'falr value. when and where possible. Such 'deemed value, has been based either on the weight of food and supplies or the value place on them by the provider. Current policy is to place no monetary va5ue on the generously donated time that volunteers spend working for the charity. e) Fund accounting Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. Unrestricted funds are donations and other incoming resources received and generated for charitable purposes. li
EARLSFIELD FOODBANK f) Expenditure and liabilltles Liabilities are recognlzed once there is a legal or constructive obligation to make a payment to a third party, it Is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure on charitable activities includes the cost of food and goods, any distribution costs and other activities undertaken to further the purposes of the charity and their support costs. g) Deferred Income Any income that is made to cover expenditure over a defined period will be allocated pro rata to the year under review and to any future period of time. The amount allocated to the year under review Is accounted for In recelpts. Amounts allocated to subsequent years are shown as deferred grants. 2. Recelpts Voluntary Income Unrestricted Funds Restrlcted Funds Total 2024 Total 2023 Donations - money Natlonal Lottery Wandsworth Borough Leveller Donatlons Breakfast Donations Donations weighed food and supplies Donations-via Bankuet 90,022 90,022 10,000 12,000 636 644 81,823 10,000 6,450 11,937 619 10,000 12,000 636 644 22,050 22,050 16,884 11,524 112,072 23,280 135,352 139,237 Food donated durlng the year ended 315t March 2024 has been valued at £1.50 per kilo (2022 £1.50 per kilo). All food donated was assumed to have been distributed during the year. Monetary donations include gift aid when received. The Restricted Income relates to l. Grant received from the National Lottery Community Fund funds the cost of advisers from the Wandsworth Citizens Advice Bureaux attending foodbank session to support guests. During the year under review a grant of £10,000 was received. This grant was used to part fund the WCAB service from 1st August 2023. 12
EARLSFIELD FOODBANK 2. Grant received from Wandsworth Borough Council out of their 'Cost of Living Grant Fund, of £12,000. This grant is to be used to fund the cost of employing operations managers over the period 2023-24. None of this funding was utilised during the year. 3. Funds raised from the Earlsfield Leveller Appeal funded Energy Vouchers distributed to guests in need of support to meet the increased costs of energy. This fund was fully spent in January 2024. The trustees decided that from March 2024 no further purchases of energy vouchers will be funded from Unrestricted Income. Issues of vouchers to guests ceased in Aprll 2024. 4. Funds raised by an appeal for funding to help meet the costs of breakfasts supplied by the Home Communlty Cafe for guests attendlng the foodbank. 3. Payments Unrestricted 2024 Restricted Total 2024 2024 Total 2023 Analysis of expenditure on Charitable actlvltles Ralslng funds Fundraising costs 59 59 Charltable actlvltles Dlrect costs Salarles and assoclated costs Value of food distributed 22,054 72,480 4,334 3,127 4,847 7,550 1,355 671 1,285 22,054 12,172 75,715 53,541 13,000 13,000 3,771 3,977 10,455 6,965 7,550 7,475 1,355 1,391 671 113 1,500 3,235 8,666 644 5,608 Wandsworth Cltizens, Advice Cost of Breakfasts for guests Energy Vouchers Foodbank Secu rity costs Waste Recycling Foodbank EquipmenVBags Computers and Printers 215 Indlrect costs St Andrew's for space and energy Payroll Ser4ice Phone Costs Stationery and Printing Computer Security Mentoring costs Recruitment cost Insurance Bank costs Credit Card costs (Bankuet) Subscriptions Website Costs Travel, Cleaning and Sundries 3,750 265 141 332 3,750 265 141 332 1,650 191 52 262 133 540 199 410 60 540 199 410 60 383 72 141 50 216 274 50 253 92 50 253 92 Total charitable activities Total resources expended 123,795 123,795 18,368 142,163 102,058 18,368 142,163 102,117 13
EARLSFIELD FOODBANK Analysis of expenditure on Charitable activities (continued) Food distrlbuted during the year ended 31st March 2024 comprised the cost of food purchased directly by the foodbank amounting to £53,665 and the value placed on food donations in kind of £22,050 (valued at £1.50 per kilo). Restricted Expenditure relates to the cost of the Wandsworth Citizens Advice contract for the year funded by the National Lottery Community Fund and Wandsworth Council's Capacity Building and Cost of Living Grants. Additional Restricted Expenditure relate to buying Energy Vouchers for Guests and contributions to the cost of offering breakfast to Guests both funded by specific appeals for that cla55 of expenditure. All other expenditure is funded by Unrestrirted income. No Trustees received any remuneratlon In respect of their services as Trustees durlng the period (2022: none). No travelling expenses were reimbursed to Trustees durlng the perlod During the year and after the year end, Energy Vouchers with a value of £4,308 have been misappropriated. This matter has been reported to the Metropolitan Police, the Charity Commission and Zurich Insurance. 3. Analysls of the cost of key management st st March 2 Salary National Insurance Costs Penslon costs 21,635 12,000 41 No employee received remuneration above £60,000. The key management of the foodbank comprises the Foodbank Manager and the Trustees. One Foodbank managed resigned in January 2024 and was replaced by a new Foodbank manager who remained in post at 31st March 2024. The Foodbank Manager Increased her hours of work in May 2023 from 16 hours per week to 24 hours per week. Both employees were contracted to work for 24 hours per week (about 0.6 FfE) (2023 0.6 FfE) 4.Transactlons wlth Trustees None of the Trustees have been pald any remuneration or received any benefit from the charlty. Trustees. expenses No Trustee expenses have been incurred in the year under review. Transactlons with related parties There were no related party transactions during the year under review. 5.Deflned Contrlbutlon pension scheme The charity operates a defined contributions pension scheme. The assets are held separately from those of the charity in an independently administered fund. The employer's pension costs represent contributions payable by the charity to the fund and amount to £419. (2023 £172) There was an employer's contribution of £84 outstanding at 31st March 2024 that has been accrued. (2023 £14) 14
EARLSFIELD FOODBANK 6. Current Llabilities 1st March 2 24 31" h20 Credltors HMRC and Pension Wandsworth Citizens Advice 86 34 2.166 7. Funds At 1st Aprll 2023 At 31 March 2024 Receipts Payments Total Unrestricted funds Total Restrlcted funds 49,625 8,422 113,109 23,280 123,795 18,368 38,939 13,334 Total funds 58,047 136,389 142,163 52,273 8. Guarantees There have been no guarantees glven by the charity at 31st March 2024. 9. Debt There Is no debt outstanding whlch is owed by the charity and which Is secured by an excess charge on any of the assets of the charlty at 31st March 2024. 10. Governlng Document The organlsatlon is a Charltable Incorporated Organlsation - reglstered on 23rd June 2016 as a body corporate under part I l of the Charities Act 2011. 15