## **Trustees’ annual report for the year ended 31 August 2022**
## **Reference and Administrative details**
|Charity name|`Hornsby House School Parent Teachers Association`|
|---|---|
|Other name the charity uses|`HHS PTA`|
|Registered charity number|`1167799`|
|Charity’s principal address|`Hearnville Road`
`Balham`
`SW12 8RS`|
**Names of the charity trustees who manage the charity**
|
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||`Bryony Rustad`|`Chair`|||
||`Jo Young`|`Deputy Chair`|`13 October 2021`||
||`Julia Thompson`|`Secretary`|`13 October 2021`||
||`Gareth Wilcock`|`Treasurer`|`13 October 2021`||
||`Konstantinos`
`Akalestos`|`Trustee`|`13 October 2021`||
||`Vicki Towers`|`Trustee`|`13 October 2021`||
||`Edward Rees`|`Trustee`|||
||`Gabrielle`
`Bunning`|`Trustee`|||
## **Structure, governance and management**
The PTA operates according to the constitution adopted on 16 March 2016. Annual General Meetings (AGM’s) must be held each calendar year and within 15 months of the previous AGM.
At the AGM the accounts and report of the committee members for the previous financial year are received, new committee members are elected and an independent examiner for the financial statements is appointed.
Committee members are elected annually at the AGM and hold office until the next AGM. Nominations for the committee may be made by any member of the PTA and seconded by another and are to be made in writing to the Chair.
A minimum of three PTA meetings are to be held each academic year.
All parents, guardians or carers of any pupil currently attending the school; and the teaching and non-teaching staff currently employed by the school are members of the PTA.
## **Objectives and activities**
The objects of the charity are to advance the education of the pupils in the school, in particular by developing effective relationships between the staff, parents and others associated with the school, and engaging in activities and providing facilities which support the school and advance the education of the pupils.
## **Events and Activities undertaken for the public benefit in relation to these objects**
The PTA works with the school, parents, pupils and the local community to put on a range of events and activities, such as Summer and Christmas fairs, film nights and Quiz nights. These help to build the school community, break down barriers and help fundraise. Funds are used to purchase a range of goods and services that help advance the education of pupils at our school, the PTA has funded classroom, sports and playground equipment, for example an overhead projector in the hall, water fountains for the playground and lighting for school productions.
The committee decides how to spend the funds raised. Advice is taken from both the headteacher and/or other members of the senior leadership team on goods and/or services that are required to advance the education of pupils at the current time. Parents and pupils are also asked for their views.
From time to time some longer term projects may be funded depending on the needs identified to advance the education of pupils at the school. For example, funding a large piece of capital equipment. These may require funds to be raised over a longer period.
A great contribution is made by member volunteers who give up their time to help arrange and run the various events throughout the year.
## **Achievements and performance**
We were happy to report that for the year ended August 2022 the Coronavirus pandemic was behind us and the PTA was able to run a full year of events unaffected by social distancing measures.
In the autumn term we ran a movie night and the Christmas fair. Other activities included the tea towels and the Christmas cards.
In the Spring term we ran the toy fair, the parents quiz night and the upper school disco. In the Summer term we held the Summer Party and Summer fete.
The uniform committee continued to run a termly sale which continues to provide a significant source of PTA revenues.
The attached financial statements detail the revenues, expenses and overall profits from these events.
## **Financial Review**
In summary, the opening reserves position on 1 September 2021 was £16,020. Income for the year was £63,606 with costs of £45,021. This enabled the PTA to make donations of £18,722 resulting in a small net loss and reduction to reserves of £139.
All of the following event figures are net of costs.
In the Winter term the cinema night raised £1,154, Christmas cards £888, tea towels £1,042 and the Christmas fair (including raffle) £4,399.
In the Spring term the school discos raised £1,659, the toy fair £1,228 and the parents quiz £1,171.
In the summer term the fair (including raffle) raised £3,187 and the parents summer party raised £2,147.
In terms of our charitable donations, for the winter term we donated a total of £5,000 split £2,500 to Winston’s Wish and £2,500 to The Ruth Strauss Foundation. In the spring term we donated a total of £6,000, of which £3,000 went to the school Ukrainian Appeal and £3,000 to the local Ukrainian Charity White Eagle Club. In the summer term we donated £5,000 to the Kang Daek School in Cambodia.
During the year the PTA also made donations to the school totalling £2,722 which included winter sports coats of £635 and drama backdrop pf £1,088. At the year-end we also accrued £1,000 to contribute towards an outside quiet space.
The PTA had running costs of £2,471 including thank you gifts, insurance etc. The PTA also made a contribution towards the Year 6 leavers party and book of £1,441. These costs are more than covered by net uniform sales of £6,302 and EasyFundraising receipts of £581.
## **Reserves**
The PTA aims to hold reserves of no more than £15,000 and no less than £7,500 in order to finance running costs for the following year and to cover costs of items requested by the school. Total reserves carried forward fell marginally to £15,881 at year-end. This is slightly higher than we aim to keep so will look to bring this down below £15,000 in the current year.
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Gareth John Wilcock||
||
Treasurer||
||30 June 2023||
||30 June 2023||
**Hornsby House School PTA Statement of Financial Activity for the year ended 31 August 2022**
|Other trading activities
Affiliate Marketing income
Tea Towels
Cookbook income
Toy Fair income
_Christmas Market_
raffle proceeds
Christmas Market - Other
_Total Christmas Market_
_Parents Summer Party income_
Sponsorship
Party ticket sales
_Total Parents Summer Party income_
Nearly New Uniform Sales
_Quiz night_
Quiz Night tables
_Total Quiz night_
Summer fete takings
summer fete takings
raffle proceeds
_Total Summer fete_
School Discos
Lower school disco
Upper school disco
_Total Discos_
Filmnight
MND Cricket bat sponsorship
Total other trading activities
Donations to Charity
Sports Day Refreshments
Year 6 leavers' party and book
Year 6 Play
Year 4 play
_Donations to Hornsby House School_
Marquee for school events
Camera for filming events
Keyboard for music room
Sports kit
Drama backdrop
Quiet space refurbishment
_Total Gifts and Donations to School_
Total Charitable Activities - Other
Charity Events Expenses
Christmas Cards expenses
Total Charity Events Expenses
Christmas Market
Raffle expense
Christmas Market - Other
Total Christmas Market
General Expenses
PTA Committee leaving gifts
PTA Thank you events
Gifts to Hornsby House School Staff
Gifts to parents and others
Fees and Subscriptions
PTA running expense - Other
Total General Expenses
Net income
Reconciliation of funds
Total funds brought forward
Total funds carried forward|2,085
7,471
**Inc**|581
2,205
-
1,228
9,556
17,567
11,263
2,459
7,751
2,824
1,594
-
57,027
-
-
-
-
639
-
-
-
639
888
-
-
-
-
-
817
1,705
59,371
£
**ome**|131
5,026
**Year ended 3**
**All unrestr**|-
1,163
-
-
5,156
15,420
4,960
1,288
4,563
1,165
440
-
34,156
16,000
-
1,000
441
476
2,722
20,639
-
450
564
2,145
-
128
-
3,288
58,083
£
**1 August 2022**
**icted funds**
**Expense**|**Profit**
£
581
1,042
0
1,228
4,400
2,147
6,302
1,170.79
3,187.33
1,658.59
1,153.91
-
22,871
(16,000)
-
(1,000)
(441)
163
(2,722)
(20,000)
888
0
0
0
0
450
-
564
-
(2,145)
-
(128)
817
(1,583)
1,288
16,020
17,308|1,939
250
**Inc**|341
3,083
2,050
-
2,189
-
12,611
-
-
-
870
21,143
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
21,143
£
**Year e**
**All u**
**ome**|-
1,307
1,480
-
-
400
400
-
-
-
2,321
-
-
-
-
-
-
-
-
1,305
6,813
6,900
148
1,000
55
48
1,926
1,457
-
3,383
11,534
2,066
-
143
147
2,356
20,703
£
**nded 31 August 2021**
**nrestricted funds**
**Expense**|**Profit**
£
341
1,776
570
-
1,789
-
10,290
-
-
-
-
(435)|
|---|---|---|---|---|---|---|---|---|---|
||1,735
15,832||-
15,420|||-
-||-
-||
||2,459||1,288|||-||-||
||6,331
1,420||4,563
-|||-
-||-
-||
||1,304
1,520
888||541
624
-
-
-
635
1,088
1,000
-|||-
-||-
-||
|||||||||1,926
1,457
-||
||||||||||14,331|
||||||||||(6,900)
(148)
(1,000)
(55)
(48)
(3,383)|
||||||||||(11,534)|
||||||||||0
0
0
0
0
0
0
-
-
(2,066)
-
(143)
(147)|
|||||||-||||
||-|||||-||||
||||||||||(2,356)|
|||||||||||
||||||||||440|
||||||||||15,580|
||||||17,308||||16,020|
There have been no other recognised gains or losses or tranfers between funds for the financial year.
## **Hornsby House School PTA Balance Sheet as at 31 August 2021**
|**31 Aug 22**
**ASSETS**
**Current Assets**
**Accounts Receivable**
**Prepayments**
-
**Other debtors**
-
**Total Accounts Receivable**
-
**Cash at bank and in hand**
**Nat West current**
19,309
**Petty cash**
-
**Total Cash at bank and in hand**
19,309
**Total Current Assets**
19,309
**Current Liabilities**
**Accounts Payable**
**Accounts Payable**
-
**Total Accounts Payable**
-
**Other Current Liabilities**
**Accruals**
2,000
**Total Other Current Liabilities**
2,000
**Total Current Liabilities**
2,000
**NET CURRENT ASSETS**
17,309
**TOTAL ASSETS LESS CURRENT LIABILITIES**
17,309
**NET ASSETS**
**17,309**
**Capital and Reserves**
**Share Capital Account**
19,413
**Unrestricted Net Assets**
(3,394)
**Profit for the Year**
1,288
**Shareholder funds**
**17,308**|**31 Aug 21**
100
704
804
16,304
-
16,304
17,108
147
147
940
940
1,087
16,020
16,020
**16,020**
19,413
(3,834)
440
**16,020**|**£ Change**
(100)
704
-
(804)
3,005
0
3,005
2,201
(147)
(147)
-
-
(147)
2,348
0
**-**
-
440
848
**1,288**|**% Change**|
|---|---|---|---|
||||100%
100%
100%
18%
0%|
||||-20%|
||||-24%
-100%|
||||-100%
0%|
||||0%|
||||-14%
15%|
||||0%|
||||0%|
||||0%
-11%
193%|
||||8%|
**Section C Notes to the accounts**
Note 1 **Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
The Hornsby House PTA constitutes a public benefit entity as defined by FRS 102.
## **1.2 Going concern**
The accounts have been prepared on a Going Concern basis.
## **1.3 Change of accounting policy**
The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. The adoption of SORP FRS102 has not resulted in any change to the accounting policies adopted by the charity due to the nature of it's operations.
## **1.4 Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).
## **1.5 Material prior year errors**
No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).
**Section C Notes to the accounts (cont)**
**Note 2 Accounting policies**
**2.1 RECOGNITION OF INCOME** • the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and • the monetary value can be measured with sufficient reliability.
**2.2 EXPENDITURE AND LIABILITIES Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. **Provisions for liabilities** A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date **Basic financial instruments** The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. **2.3 ASSETS Stocks** Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value. Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock. Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after **Debtors** any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
**Note 3 Details of certain items of expenditure**
## **3.1 Fees for examination of the accounts**
No fees were paid for the Independent examination of the accounts, tax advisory or other accountancy or audit services for the year ended 31 August 2022 (2021: nil).
**Note 4 Paid employees**
The charity had no paid employees during the year ended 31 August 2022 (2021:nil).
**Section C Notes to the accounts (cont)**
## **Note 5 Donations**
## **5.1 Analysis of donations paid to Hornsby House School and nominated charities (included in cost of charitable activities)**
||**2022**
**2021**
**Grants to institutions**
**Grants to institutions**
2,722 3,383
- 4,000
- 500
- 500
5,000 1,900
2,500
-
2,500
-
3,000
-
3,000
-
**18,722 10,283**|**2022**
**2021**
**Grants to institutions**
**Grants to institutions**
2,722 3,383
- 4,000
- 500
- 500
5,000 1,900
2,500
-
2,500
-
3,000
-
3,000
-
**18,722 10,283**|
|---|---|---|
|**Analysis**|**Grants to institutions**|**Grants to institutions**|
|HornsbyHouse School|2,722|3,383|
|MND|-|4,000|
|Wandsworth Food Bank|-|500|
|Lambeth Food Bank|-|500|
|KangDaek school|5,000|1,900|
|Winstons Wish|2,500|
-|
|The Ruth Strauss Foundation|2,500|
-|
|White Eagle Lodge(Ukraine)|3,000|
-|
|Red Cross Appeal(Ukraine)|3,000|
-|
|**_Total_**|**18,722**|**10,283**|
## **5.2 Donations made to the school**
|**Donations made to Hornsby House School**|**Purpose**|**Total amount of donations**
**made £**|
|---|---|---|
|Drama backdrop|School productions|635|
|Winter Sports suits|Ensuring the children are comfortable during winter
sports matches|1,087|
|Quiet Space||1,000|
|||-|
|**TOTAL DONATIONS PAID TO HORNSBY HOUSE SCHOOL**
Other unanalysed grants
Total donations to Hornsby House School in reporting period||**2,722**|
|||-|
|||2,722|
**Note 6 Tangible fixed assets**
The charity has no tangible fixed assets. (2021: nil)
**Note 7 Intangible assets** The charity has no intangible assets (2021:nil).
**Note 8 Stock**
The charity has no stock (2021: nil)
## **Section C Notes to the accounts (cont)**
## **Note 9 Debtors and prepayments**
|**Note 9 Debtors and prepayments**|||
|---|---|---|
|**9.1 Analysis of debtors**
Prepayments
Other debtors
**Total**|**This year**
**£**|**Last year**
**£**|
||-|100|
||-|704|
||-|804|
## **There were no debtors due after more than a year (2021:nil).**
## **Note 10 Creditors and accruals**
## **10.1 Analysis of creditors**
|Accruals for donations payable
Bank loans and overdrafts
Trade creditors
Payments received on account for contracts or performance-related grants
Accruals and deferred income
Taxation and social security
Other creditors
**Total**|**Amounts falling due within one year **|**Amounts falling due within one year **|**Amounts falling due after more than**
**one year**|**Amounts falling due after more than**
**one year**|
|---|---|---|---|---|
||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**|
||2,000|147|-|-|
||-|-|-|-|
||-|-|-|-|
||-|-|-|-|
||-|940|-|-|
||-|-|-|-|
||-||-|-|
||2,000|1,087|-|-|
## **Note 11 Cash at bank and in hand**
|Other
Short term cash investments (less than 3 months maturity date)
Short term deposits
Cash at bank and on hand|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||-|-|
||-|-|
||19,309|16,304|
||-|-|
||19,309|16,304|
The charity does not have any material debtors therefore it does not have any material credit risk. The charity only holds cash and cash equivalents in a bank current account in a high street UK bank, the amounts held are below the threshold for the Financial Services Scheme, it holds no other investments and so it does not have a material market risk. The charity does not have any material financial commitments, no commitments are entered into unless sufficient cash has been raised to cover them. Therefore exposure to liquidity risk is minimal.
As a result of the immaterial exposure to credit risk there have been no fair value adjustments to assets and liabilities recorded in the SOFA.
**Section C Notes to the accounts (cont)**
**Note 13 Transactions with trustees and related parties**
## **13.1 Trustee remuneration and benefits**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.**
## **13.2 Trustees' expenses**
**No trustee expenses have been incurred in the year ended 31 August 2022 (2021: nil).**
## **13.3 Transaction(s) with related parties**
_**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_
## **There have been no related party transactions in the reporting period (True or False)**
_**FALSE**_
|**Name of the trustee or related**
**party**|**Relationship to**
**charity**|**Description of the transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts at**
**period end**|**Provision for bad debts at**
**period end**|**Amounts**
**written off**
**during**
**reporting**
**period**|
|---|---|---|---|---|---|---|---|
||||**£**|**£**|**£**||**£**|
|Jo Young|Trustee|Expenses incurred on behalf of
charity|2,128|**-**|**-**|**-**|**-**|
|BryonyRustad|Trustee|Expenses incurred on behalf of
charity|2,916|**-**|**-**|**-**|**-**|
|VickyTowers|Trustee|Expenses incurred on behalf of
charity|668|**-**|**-**|**-**|**-**|
|Gareth Wilcock|Trustee|Expenses incurred on behalf of
charity|39|**-**|**-**|**-**|**-**|
|||||||||
_**In relation to the transactions above, please provide the terms and conditions, including any security and the nature of any payment (consideration) to be provided in settlement.**_
All amounts paid as soon as claim and receipts are submitted
None
_**For any related party, please provide details of any guarantees given or received.**_
##
##