## **Dartford Grammar School for Girls Voluntary Fund TRUSTEES REPORT** ## **For the Year Ended 31[st] August 2025** ## **Trustees:** Janice Brooke Sharon Pritchard Fiona Kellett ## **Report of the Trustees** The Trustees present their annual report and audited accounts of the charity for the year ended 31[st] August 2025 and confirm that they comply with the requirements of the Charities Act 2011, the trust deed, and the Charities Statement of Recommended Practice (SORP), Accounting and Reporting by Charities (FRS 102). ## **Aims of the Charity** The Charity exists to advance the education of students at Dartford Grammar School for Girls by providing or assisting in the provision of educational, recreational, and other charitable facilities to compliment those provided by the Department for Education. ## **Achievements and performance in the year** The voluntary fund account continues to enhance provision of curriculum subjects, including sports activities and overseas trips, provision of transport for sports events and supplementing provision of resources for educational purposes. The main source of income is parental donations (for which Gift Aid is claimed), this income is used for enrichment activities, awards and prizes and various school resources. The Charity has supported a number of trips and residential visits over the past 12 months. Profits from fundraising events in school are donated to other charities. ## **Reserves and Financial Health** The Trustees regularly review the Charity’s finances as part of the effective stewardship of the Charity. Net funds on 31[st] August 2025 were £112,666 (2024: £161,742) ## **Investment Policy** The Charity does not have an investment portfolio and unspent funds are held in the bank, available to meet future needs of students at Dartford Grammar School for Girls. ## **Risk Management** The Trustees are responsible for the overseeing of the risks faced by the Charity. Detailed considerations of risk are delegated to the Senior Management of the school. Risks are identified, assessed and relevant controls established throughout the year. ## **CONTACT DETAILS** Dartford Grammar School for Girls, Shepherds Lane, Dartford, Kent. DA1 2NT Website: www.dartfordgrammargirls.org.uk Registered Charity No: 1167769 ## chart8t¥d J¢c￿nI¢￿ts Mccabe Fordwilliams Jilding 1063 .nttr￿nf•. Srttingb(wne Kent PRIVATE & CONFIDENTIAL The Board ol Trustees Dartford Grammar School For Girls Ivolunlary Fund) Shepherds Lane DARTFORD DA1 2NT HE9 8PX 01795479111 ￿t￿ng￿urfte@mfw.c￿uk mfw.co.uk Our rel.. APILC/DAR5948 Dale.. 9 December 2025 Dear Sir l Madam Audit findings letter tor the year ended 31 August 2025 We have now concluded our audit ol Dartford Grammar School For Girls (Voluntary Fundl lor the year ended 31 August 2025. Audit approach Our audit was carried out in accordance with the International Standards on Auditing IISA'S) issued by the Auditing Practices Board. The primary purpose of this audit is for us to carry out a detailed review ol the accounting arrangements ol the academy's voluntary fund which includes internal controls and procedures. We musl note that the assessment was performed solely for us lo express an opinion on the Summary of Accounts and may not have revealed all the weaknesses that could have been noted, if a special review were performed. Consequently, our review should not be relied utx)n to disclose errors or irregularities that are not material in relation to the Summary of Accounts. Audit findings Deficiencies in intemal control We can confirm that we have found the entity's accounting and internal control systems lo be appropriate lo the entity's needs. We have no specific recommendations in this area. This does not constitute a comprehensive statement of all deficiencies that may exist in internal controls or of all improvements which may be made and has addressed only those matters which have come lo our attention as a result of the audit procedures performed. Follow up to prevlous year polnts ralsed No re¢ommendalions were made regarding the accounting systems in the previous period's audit findings leller. Continued... ICAEW CHAR TERED ACCOUNTANTS ICAEW ACCREDifEO FOP PR06ATE Unadjusted misstatements No misslatemenls above the level we have sel as clearly Irivial, being £1,079, remain uncorrected within the financial statements. Slgnlfl¢ant a¢¢ountlng pollcles, dl$¢lo$ures and e$tlmate$ We have reviewed the accounting policies and estimates in line with Local Authority Accounting Practices and the Consistent Financial Reporting Framework. No material departures from these standards were noted from the audit. Slgnlflc8nt dlfflcultles Identlfled durlng the audlt No significant dillicullies were identified during the course ol our audit. Specific representations We have not deemed it necessary to include any specific representations from the Head Teacher and Chair of Governors within this document as a result of our audit. The letter of representation, which we require to be signed and provided lo us, therefore contains standard represenlalions only. Independence In accordance with International Standard on Auditing (UK and Ireland) 260"Communication with those charged with governance" we confirm that there are no changes lo the details ol relationships between Mccabe Ford Williams and Dartford Grammar School For Girls IVFI that may reasonably be thought lo bear on Mccabe Ford Williams, independence and the objeclivily ol the audit principal, Ashley Phillips, and the audit stall and the related safeguards. We would welcome the opportunity of discussing this leller with you. Should you require any further information or explanations please do not hesitate to contact us. We would like to lake this opportunity lo thank yOLJr staff lor their co-operation and assistance dLJring the course ol our visit Yours faithfully M¢Cabe Ford Wllllams