Trustees, Annual Report For the period From (start date) to end date Charity name Ilth Eastboume St Richard's Lan Scout Grou Other names the charity is known by Registered chajity number Crf ary) HQ registration number Charity's principal address Scout Association Prio Road Eastboume East Sussex Postcode Narnes of the charity trustees who manage the charity Ip5e ww tsepubli5hed in the annu8Jrepxt of the chffj anLI the Chaity Regteri1 rewrtiroi lora R*tefed Chwlty wlth a chty mwlator) Trustee Name Office (If any) Dates acted if not for whole year Charlotte Punchard Penelo cock Natajie Voce ma Osbome Ross Putland Tim Coombes Nicola Fa]lon Natalie Fisher Laura Putland Grou Chair Comittee member Treasurer Grou Lead Volunteer Scout Lead Volunteer Cub Lead Volunteer Beaver Lead Voluntee Cub leader volunteer Committee Member 10 11 13 14 15 Names anu aoaresses of auvisers (optional Intormation tsut encouragea as Dest practice) rrhese wlll be pthlished in the annual relrt of the chwity) e of advisor Name Address I LT700001 (3rd December 2018)
Description of the chartty's twsts Type of govemiro document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The ScoLrt Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a tnjst established under its rules which are common to all Scouts. (e.g. trust association. company) Twstee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. (e.g. appointed ty, elected by) Additional govemance issues (optional infonnation but encouraged as best practice) You may choose to include additional infornation, where relevant, about., The Group is managed by the Group twstees, the members of which are the 'ChaJity Trustees. of the ScouL Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and traning of tTUStees; b) trustee. consideration of major risks and the systems and procedures to manage them The Committee consists of 2 independent representatives, Char and Treasurer together with the Group lead Volountr, individual section leaders (rf opted to take on the responsibility) and parent's representation and meets every 3 months. Member5 of the TSt board complete 'Essential Infoation for Executive Committee. training within the fitst 5 months of joining the committee. This group Trustee board exists to support the Group Lead vounteer in meeting the responsibilities of the appointments and is responsible for: The mntenance of Group propety; The raising of funds and the administration of Group finance; The insurance of persons, proikrty and equipment; Group public occasions. A5SiSting in the recruitment of leaders and other adult Appoirrting any sub committees that may be required; Appointing Group Administrato and Advisors other than those who are elected. I LTIOOOOI (3rd December 2018)
Risk and Intsrnal Control The Trustee Board has iderrtified the maior risks to which they believe the Group is exposed, these have bn reviewed and systems have been established to mitige against them. The main areas of concern that have bn identified are: Damage to the building, propety and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate agaÉnst permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from furKt raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reseNe to ensure the continuity of activities should there be a major reduction in income. The trustee b)ard could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or penaently. Reduction or loss of leaders. The group is totally reliant upon volurrteers to run and adrninister the activities of the group. If there was a reduction in the numter of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. I LT700001 (3rd December 2018)
The Purpose of Scouting Scouting exists to actively engage and support young people in their peon8j developmerrt, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its goveming document The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity. we are hcmest, trusOrthY and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the worfd in which we live. Belief - We explore our faiths, beliefs and attitudes. C04)peration - We make a positive difference; we c operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of ScoLrting and: - enjoy what they e doing and have fun - take part in actrvities indoors and outdoors - leam by doing share in spirituaj reflection - take responsibility and make choices - undertake new and chajlenging activities - rnake and live by their Promise. Summary of the maj'n activities in relation to these objects The Purpose of Scoirting ScoLrting exists to actively engage and support young people in their personal development. empowering them to make a positive contribution to society. The Values of Scouting As Scoirts we are guided ty these vajues: Integrity - We act with integrity; we are honest, trusMorthy and loyaj. Respect - We have self-respect and respect for others. Care - We support others and take care of the wortd in which we live. Belief - We explore our f&ths, beliefs and attitudes. CcFoperation - We make a F)OSitive difference; we c¢> operate with others and make friends. The Scoirt Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - leam by doing - share in spiritual reflection - take responsibility and make choices undertake new and chajlenging activities make and live by their Promise. Activities following scouting programme requirements I LT700001 (3rd December 2018)
Additional details of the objectives and activities (optional infomiation but encouraged as best practice) You may choose to include furthe statements, where relevant, about.. policy on grantmaking,, . contrtbution made ty volunteers; KM)licy on investments. Public benefit statement The Group rntS the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the main achievements of the charity during the ye During the ye, the committee have managed to procure grant funding towards vlouS much needed improvements to our site at BushyW(yxl etc. The committee are working towards obtaining grant funding for the building repairs at head Quarte. Brief statement of the charity's policy on reserve5 Reserves Policy The Group's policy on resenles is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fajl short. The trustee b0d considers that the group should hold a sum equivalent to 6 months running costs, circa £1500. (2uantify and explain any designations See se rate financiaj statements Detals of any funds materiaJly in deficit (circumstances plus steps to eliminate) none I LT700001 (3rd December 2018)
Further financial review detatls (optional infonnation) You may choose to include additionaj information, where relevant, about: . the charity's principaj sources of funds (Including any fundraising)., how expenditure has supported the key objectives of the charity; ' investment policy and objectives: The Group does not have SLrfficient funds to invest in longer tern investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks o building societies. Plans for future periods (details of any signif icant activities planned to achieve them) Building repair to HQ The trustees declwe that they have approved the trust, report above Signed on behalf of the charity's trustees sIgnure(S) Full name(s) Position (eg Secretary, Chatr) Date I LTTOOOOI (3rd December 2018)
CHARITY COMMISSION FOR ENGIAND AND WALES Ilth EASTBOURNE {ST RICHARD'S} LANGNEY SCOUT GROUP 1167743 Receipts and payments accounts CC16a For the period from To 011(1412024 31-Mar-25 Unrestricted funds to the neare$t Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ Al Recei Membershi Donations Activities Gift Aid ts subscri tions 14,303 3,100 17,187 2,600 776 14303 3,100 17,187 2,600 776 13,877 619 B.424 1,950 520 2300 1.146 OY)er similar incom8 Oher ants Fundraisin Lettin Bank interest actiwties 908 908 40 40 35 Sub total(Gross income fo AR) 38.914 38,914 28071 A2 Asset and investment $e5, see table . Sub tota 38,914 A3Pa ments Membership subscriptions paid Youth piogramme and actsvities Rent Water and sewerage Electricity and gas Insurance Repairs and renewals Materials and equipment 10,210 16.196 1,800 88 1,044 1,593 4,235 477 4.939 1.800 88 77 911 477 Fllll i Printing and pholcopying Uniloims Cornputer and internet General expenses ank fees legal lees Other fundraising costs li li 2,759 760 303 1221 151 57 635 237 713 760 303 21 500 500 Sub total A4 Asset and investment urchases, see table Fixed assets 807 807 Sub total 807 807 CCXX Rl aceounts ISS) 1410412025
615 Net of ceIpts/(paYmets) A5 Transfers beten funds A6 Cash funds last year end Cash fvnds this year end 256 Unrestricted funds to nèarest £ Restricted funds to nearest £ Endowment funds to nearest £ Cateuoi'ies Detilils Bl Cash funds Bank current account 19.501 Expense cards 480 Cash float loo Total cash funds 20,081 {agree baL4nces wkh IVana payments account(sll Unrestricted funds to nearest £ Restricted funds to nearest £ Endomment funds to nearest £ Details Fund io b¥hlch asset belon Current value bona Details Cost (optionafj B3 Investment assets Fund towhlch asset belon Cost loptionaD Currentvalue tiona Detelils B4 Assets retained for the charity's own use p Ill- Fund tol¢h re&tes Amount due on When due tiona Dptails B5 Liabilities CCXX R2 accounts (SS) 1410412025
Signed by one or wo ITuslees on behdf i)f all the trustees Dale of rov Signature Print Name Chpir Ir Treasurer CCXX R3 accounts ISS) 1410412025
Examiner - Jenny Bruton. Member of Professional body: AAT (Association of Accounting Technician. Accounts prepared: On receipts & payments basis. Check List: Bank £23,171.47 £20,080.83 Observations - None- - None- Opening Balance: Closing Balance Observations from the Accounts: Double rent paid in 2025 accounts. For 2024 & 2025. Reporting: l. Receipt in donations from unknown contributor. This will be reversed if found to belong elsewhere. th 2. 11 Eastbourne Accounts are now all electronic on OSM Accounts. 3. Leaders now have expense cards. Group spend has been tightened up so each unit is f ully aware of spend limits moving into 2025. 4. Gift Aid increased as each group is now at maximum capacity & fee costs have increased. Gift aid reported in this financial year was for 23/24 & included £585.05 of one off donation from bag packing. 5. Scouting records are in good order & reflect the income/expenses through the bank. 6. Format is correct & accounts have been spot checked for accuracy. 7. Reserves appear to be well considered & funding will be sort where needed. 8. 25/26 will see a focus on renewing the cladding on the hut to prolong it's lifespan. 24/25 saw great work in creating a usable hut for Bushy wood. 9. Membership costs include 2 years due to a delay in getting the correct invoice f rom district for 23/24 - this was paid in Apr24, then the 24/25 invoice was paid in Mar25. 10.The Asset list is correct as of Apri125.
Independent examiner's report to the trustees of Ilth Eastbourne Scout Group. I report to the trustees on my examination of the accounts of the Ilth Eastbourne Scout Group (the trust) for year ended 31st March 2025. Responsibilities and basis of report. As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me case to believe that in any material respect: Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Name: Jenny Bruton (Association of Accounting Technicians) Address: 32 Queens Crescent, Eastbourne, BN23 6JS. th Date: 9 April 2025