Trustees, Annual Report For the period From (start date) to end date Chajity name Ilth Eastboume St RiCh￿d'S Scout Grou Other names the charity is known by Registered ch￿lty number (If any) HQ registration number Charity's principal address Scout Association Prio Road Eastboume East Sussex Postcode Names of the charity trustees who rnanage the charity ffhese be pub115hedNn Ihe ernt￿j repyt of rhe eh•ty andthe Ch•ty Regsrerrfrewting lor a Rty51ered Chwity With a chwity regulaiLV) Thistee Name Office fif any) Dates acted if not for whole year Charlotte Punchard Penelo cock Natdie Voce ma￿ Osbome Ross Putland Tim Coombes Nicola Fallon Natalie Fisher Laura Putland Duncan Lawson Grou Chair Comittee member Treasurer Grou Lead Volunteer ScoLrt Lead Volunteer Cub Lead Volunteer Beaver Lead Voluntee Cub leader volunteer committ￿ Member Committee Member 10 li 13 14 Names ano auoresses or a£Thiisers (optiona Infonnation but encouragea as Oest practice) (rhese Mll te pWshed in the aMu8J rewt th the ch&tyJ e of advisor Name Address I LT700001 (3rd December 2018) Description of the chajity's trusts Type of goveming document The Group's goveming documents ￿e those of the The Scout Association. They consist of a Royal Charter. which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all ScoLrts. {e.g. trust association. company) Trustee selection meth￿S (e.g. appointed by, elected by) The Trustees are apF)ointed in accordance with the Policy, Or anisation and Rules of The Scout Association. Additionaj govemance issues (option8J information but encouraged as best practice) You may choose to include additional information, where relevant, about: The Group is managed by the Group trustee5, the members of which are the 'Charity Trustees, of the Scout Group which is an educational Ch￿tty. As charity trustees they are responsible for cornplying with legislation applicable to chajities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopted for. a) the induction and training of trustees; b) trustee, consideration of major risks and the systems and procedures to manage them The Committee consists of 2 independent representatives, Chair and Treasurer together with the Group lead volounteer. individual section leaders (If opted to take on the responsibility) and parent's representation and meets every 3 months. Members of the Trustee board complete 'EssentiaJ Info￿ation for Executive Committee. traning within the first 5 months of soining the committee. This group Trustee board exists to support the Group Lead vounteer in meeting the responsibilities of the appointments and is responsible for. The mantenance of Group propety., The raising of funds and the administration of Group The insur3nce of persons, propety and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support. Appointing ary sub committees that may be required. Appointing Group Administrators and Advisors other than those who are elected. I LT700001 (3rd December 2018) Risk and Intemal Control The Trustee Board has identtfied the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concem that have been identified are: Damage to the building, propety and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church. community centre and other Scout Groups. Similar reciprocal a￿angements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate aganst pemianent loss. Injury to leade￿, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activtties. Reduced income from fund raising. The Group is priM￿llY reliant upon income from subscriptions and fundrasing. The group does hold a reseNe to ensure the continuity of activities should there be a major reduction in income. The trustee board could raise the vajue of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totajty reliant upon volunt￿r5 to run and administer the actrvities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete Closu￿ of the Group. Reduction or loss of members. The Group provides activities for atl young people aged 6 to 18. If there was a reduction in membership in a particul￿ section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the wotst case scenario the complete closure of the Group. I LT700001 (3rd December 2018) The Purpose of Scouting Scouting exists to actively engage and supwrt young people in their personal development, empowering them to make a positive contribirtion to society. Summary of the objects of the charity set out in its goveming document The Values of Scouting As Scouts we are guided by these vatues: Integrity- We act with integrity; we are honest, trustworthy and loyaj. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference. we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the va]ues of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and OLrtdoors - leam by doing share in spiritual reflection - take responsibility and make choices - undertake new and cha]lenging activities - make and live ty their Promise. Summary Of the main activities in relation to these objects The Purpose of ScoLrting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Vajues of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. cO￿peratIon - We make a positive difference. we CIF operate with others and make friends. The Scout Method Scouting takes place when young people. in partnership with adults, work together based on the vajues of ScoLrting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - leam ty doing share in spiritual reflection - take resFX)nsibility and make choices - undertake new and challenging activities - make and live by their Promise. Activities following scouting programme requirements I LT700001 (3rd December 2018) Additional details of the objectives and activities (optionaj information bLrt encouraged as best practice) You may choose to include furthe statements. where relevant, aboirt: FK)licy on grantmaking; • contribution made by vdunteers; ' ￿￿icY on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Summary of the main achievements of the charity during the ye During the ye￿, the committee have managed to procure grant funding tOw￿dS various much needed equipment including tents, imnprovements to our site at BushYW(￿)d etc. The committee are working towards obtaining grant funding for the hut at bushy wood. Brief statemerrt of the charity's policy on reserves Reserves Policy The Group's w)licy on reserves is to hold sufficient resources to continue the chayitable activities of the group should income and fundraising activities fa]1 short. The trustee board considers that the group shoLAd hold a sum equivajent to 6 months running costs. circa £1500. Quantify and explain any designatio￿$ See se rate finnanciat statements Details of any funds materially in deficit (circumstances plus steps to eliminate) none I LT700001 (3rd December 2018) Further financiaj review details (optional information) You may choose to include additionaj information, where relevant, about.. . the chaity's principal sources of funds (Including any fundrasing),. how expenditure has supported the key objectives of the charity; investment policy and objectives. The Group does not have sufficient funds to irniest in longer te￿ investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Plans for future periods (details of any significant activities planned to achieve them) Building repair to HQ The trustees declare that they have approved the tru5tees' report above Signed on behajf of the chaity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair) Date I LT700001 (3rd December 2018) CHARITY (OMMISSION FOR ENGLAND AND WALES Ilth EASTBOURNE (ST RICHARD'S) LANGNEY SCOUT GROUP 1167743 Receipts and payments accounts CC16a For the period from IA ri12023 To 31 March 2024 Unrestricted funds Restricted funds Endov4rynent funds Total funds Last year tothe r￿arest tothe neartst £ to the rtearest£ iothe nearest£ to the neare$t£ Al Rece Membershi Donations ActiviDes GiftAid Other similar income Oher rants Fundraisin Lettin Bank inieresi ts subscii tions 13077 619 8,424 1,950 520 2,300 1,146 13,877 619 8,424 1.950 520 2?00 1,146 9.838 225 10,493 2,005 498 1,952 1,251 1,500 27 activiues 35 35 Sub total(Gross income fo AR) 28,871 28,871 27,790 A2 Asset and investment sales see table . Sub tota 28,871 A3Pa ments Mernbership sub5criptsons paid Youth piogramrne and activities Rent Water anrj 5ewefage Electricity and gas Insurance Repairs and renewals Maieiials and equiprneni Printing and photcopying Contribution to camp ¢osts Uniforms CornpLJÈr and internet General expense5 Bank lees legal fees Other fijndraising coss 4.939 7,992 7.992 6.538 77 911 77 911 1.166 2,733 2,804 151 113 857 778 2.749 497 296 151 2,257 635 237 2,199 765 635 237 713 713 181 760 138 Sub total A4 Asset and investment urchases, see table Sub total Net of receiptsi(payments) A5 Transfers beknEen funds A6 Cash funds last year end Cash fvnds this year end 256 Unrestricted funds to nearest£ Restricted funds io nearest£ Endowment funds to nearest £ CateiJoi'ie5 Detp.jlc Bl Cash funds Bank curreniaccount 22.887 Expènse raids Total cash funds 23,171 (agree balan￿SWith reoiJ¢s and p5￿men￿ acmunil511 Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details B2 Other monetary assets Fund io vthich asset belon Current Value tiona Details Cost (optiC￿all B3 Investment assets Fund to which asset belon Current value tiona Deiriils Cosi loptiona B4 Assets retained forthe charity's own use Fund to￿l¢h reLate5 Amount due iona When dye iona Details B5 Liabilities SignEd by one or trusiees on behalf ol JI the trustees Date of roval Sig re Print Name Chasr 12 Treasurer ## **Independent examiner’s report to the trustees of 11th Eastbourne Scout Group.** I report to the trustees on my examination of the accounts of the 11th Eastbourne Scout Group (the trust) for year ended 31st March 2024. ## **Responsibilities and basis of report.** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement.** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me case to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Name: Jenny Bruton (Association of Accounting Technicians) ## **Examiner** – Jenny Bruton. **Member of Professional body:** AAT (Association of Accounting Technician. **Accounts prepared:** On receipts & payments basis. ## **Check List:** |**Check List:**|||| |---|---|---|---| ||**Bank**|**Scout Records**|**Observations**| |Opening Balance:|£18�915.44|£18�915.44|- None-| |Closing Balance|£23�171.47|£23�171.47|- None-| ## **Observations from the Accounts:** No rent paid recorded in 2024 accounts. This period was paid before April 23 so due to timing. ## **Reporting:** 1. Changed to having just one account within CAF Bank & moved away from money manager 7 to OSM accounts in April23 for receipt & payment reporting. 2. Scouting records are in good order & reflect the income/expenses through the bank. 3. Format is correct & accounts have been spot checked for accuracy. 4. Reserves appear to be well considered & funding will be sort where needed. 5. This year funding for the hut at Bushy wood has been secured along with funding for camping equipment. 6. Admin costs have decreased due to a change with internet provider (Daisy comms to Lightning Fibre). 7. Insurance has increased drastically from £354 to £825. I believe consultation took place with other Scout groups & this seems to be a common theme. 8. Bank fees/Go cardless look to have increased�however this may be due to the way this was previously recorded in the accounts. 9. Subscriptions increased by £4k. The Treasurer has confirmed this is partly down to a subscription increase & higher group numbers. - 10.The Asset list has now been compiled & recently purchased tents & heaters have been added. In June23 7 x Vango 650xl tents were disposed of with no resale value.