Trustees’ Annual Report for the period
From 01/12/2022 Period start date To Period end date
30/11/2023
Charity name: MY MEDINA SCHOOLS
Charity registration number: 1167738
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the pupils registered in the primary schools in the city of Medina ( part of Dakar, the capital of Senegal) by providing and assisting in the provision of facilities such as schools supplies, internet access, etc., (not required to be provided by the local education authority ) for education at the schools. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
- 2015: 3000 notebooks + 3000 pens offered to 1 school. - 2016: 9000 notebooks and 9000 pens offered to 3 schools - 2017: 15,000 notebooks and 15,000 pens donated to 5 primary schools. -2018: 25,000 notebook + 20,000 pens offered to 7 schools. - 2019: over 25,000 notebooks and pens offered to 4000 kids from 12 schools and more (see section achievement) - 2020: more than 35,000 notebooks and pens offered to 14 primary schools. 4500 students received our donation. Actions are now expanded outside of MEDINA, we have managed to help schools outside of the capital, in the south and the west of Senegal. -2021 and 2022. We have extended our donations to more area in the country. 16 primary schools received donation from our charity for the benefit of 5000 children in the capital, as well as the south, centre and west of the country. We have also managed to build our first bench is a school from 95kg of plastic bag. -2022 and 2023: from 14 primary schools on the previous year, we have |
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| increased the number of schools to help to 24. This allows us to expand the charity activity in more countryside and village area. We are now supporting children in the north and south of the county, East and west, as well as the capital Dakar. With our sponsoring program we have also increased the number children that receive yearly allowance from the charity where we take care of their entire schools’ fees and stationeries. The sponsoring program is dedicated to the top student of each of the primary school to support them when they go into secondary public schools. We have also partnered with another local charity to do our first stationeries donation in a secondary schools named Lycée Lamine Gueye |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have had regards to the guidance issued by the charity commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 2022- 2023: 9th edition/yearof donation of stationeries. We are now helping schools from the capital of Senegal, the west and south of the country, as well as the north of the county in the saint louis area. New partnership has been signed with another local charity. -- we have had live tv show in Senegal that helps us to promote the charity activity and development. It as also a great opportunity to explain the impact of our action and how we contribute in developing education within the country. The show is available online on youtube via the below link https://youtu.be/_- gFmWOVL-A?si=x7T7GtvggpeIj2UV - with the donation of stationeries that we have done, the schools was able to increase their percentage level of success at the primary schools final exam. This is because we provide the stationeries to every single child from each of the school, as well as helping the schools to teach the lesson in the best condition. - We offered the stationery to 24 primary schools. A summary of a day donation in different schools can be viewed via the following YouTube link: https://youtu.be/qXYHiHRXGYY?si=8j9doukn7rWdZp8J --we went to the country side to make a film documentary with the children named Elisabeth. She is known for walking 6 miles a day to go schools. We support her since 2919 but covering all her schools fees and stationeries with our sponsoring program. Elisabeth is a role model and best in class. The 9min documentary on her day to day is available on the below youtube link. https://youtu.be/xtVvO6RuZXk?si=JJ_QdizoxvmVCfHS In addition to the donation of stationeries, many schools have received furniture build another tap in the mbaye diagne degaye schools to provide access to water to the children. A summary of the items offered to the schools is available in the below youtube link: https://youtu.be/LXg39eZjAOE?si=ghlIu0prbXWtHSuf - The partnership we have signed with a national school dedicated to disabled children is going well. This year we have sponsored 20 disabled, by offering the equivalent of GBP 100 each. As evidence we provided to the sponsor a certificate signed by the director of the disable schools and including the name of the child he support, the disability, and how good the child perform at schools. - Our sponsoring program dedicated only the top student of each of the primary schools we support is also progressing well. We have increased the number of sponsored students from 33 to 65. They are now in secondary schools and as always, we take care of their |
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school’s registration fees and pay the entire stationeries for them: this represents an amount of GBP 100 per children/family. - In term of marketing and visibility of our charity actions, our social media are still very up to date. Since 2021 we are partnering with 3 digital news company (Medina TV, Dak Medina and Medina Actu) that publish online all our event. - We did organise the 4[rd] edition of our mathematic and poetry competition where participants came from 9 of the primary public schools. The completion involved poetry and maths. We worked with the local authority dealing with education to organise an event post completion where we gave prize to the top 3 of each competition. This is another way to motivate the students to be excellent at schools. Video is available on the below link: https://youtu.be/CwxO3IipnmY?si=0dcHZGND7Jhulw1b - We partnered with an international BEM business school in Dakar. Within the partnership we offer internship program for their student coming from France, so they can volunteer for the charity and help us in our daily activity. The internship duration is for 3 months. - we renewed the partnership with the international company named BIC. And signed new contact with the international company named AUCHAN for more support from them/
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of each period, the trustees will review all the expense and income, analyse and understand the time of the year where income are higher and take strategic decision to limit the charity financial cost. We have now built an internal dashboard which allow quick decision making. The dashboard helps us to understand what activity cost us more, why, and when (which month) do we spend more money out, do we receive more money in. In addition to that we have analyse the mains platform used by our donors to donate to the charity and developed more strategy to facilitate their donation process. All financial documents are available to all charity trustees via a shared drive that is accessible online. Our accounting team who validate all expenses will present to the trustees the financial situation during the monthly charity meeting. This is how we manage the progress of our fundraising to ensure we will have enough money to cover all our donation. Our action become a lot more visible with the monthly newsletter that we distribute in both English and French to more than 300 emails. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | All decisions are always being based on data driven analysis, discussed and agreed to ensure the charity will follow the right direction. we started with one school in 2015, and we are now helping 16 schools. Most of the schools were in the same area, in the capital but actions are now expanded to others areas of the countries. Our target for 2025, is to help at least one school in each region of the country. We are targeting a national coverage. |
| Amount of reserves held | Para 1.22 | n/a |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
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The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | FOUNDATION |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | In selecting individuals for appointment as charity trustees, the charity trustees mush have regards to the skills, knowledge and experience need for the effective administration of the CIO |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | MY MEDINA SCHOOLS |
|---|---|
| Other name the charity uses | MMS |
| Registered charity number | 1167738 |
| Charity’s principal address | BR3 1EB Flat 4, 108 High street Beckenham London |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mangone THIAM | ||||
| SALLA SECK | ||||
| SOBO AKOUBA OLIVIA MARILYNE MONNY |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| MANGONE THIAM | ||
CHAIR |
||
| 25/09/2024 | ||
| 25/09/2024 |
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MY MEDINA SCHOOLS 1167738
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/12/2022 30/11/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donation from Company FBN 1,231 - - 1,231 -
donation Paypal ( from charity website) 8,367 - - 8,367 -
Donation french charity platform named
419 - - 419 -
Hello Asso
donation charity Box UK 315 - - 315 -
Donation from NBA Player Mr Dasagana
870 - - 870 -
Diop
Charity event 2,749 - - 2,749 -
Donation from company BIC 3,212 - - 3,212 -
Donation from company Tap Tap send 259 - - 259 -
Sub total (Gross income for
AR) [ 17,422 ] - - 17,422 -
A2 Asset and investment sales,
(see table).
Sales of charity Tshirt 70 - - 70
- - - - -
Sub total 70 - - 70 -
Total receipts 17,492 - - 17,492 -
A3 Payments
cost of notebook offered to the students 7,684 - - 7,684 -
sponsoring of 65 top student 6,050 - - 6,050 -
printer tor offered to 2 schools 200 - - 200 -
tap refurbished for one school 150 - - 150 -
printer ink offered 90 - - 90 -
cost of Pens offered to the students 2,790 - - 2,790 -
wheelchairs for disabled kids 258 - - 258 -
admin fees 59 - - 59 -
- - - -
Sub total [ 17,281 ] - - 17,281 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 17,281 - - 17,281 -
Net of receipts/(payments) 211 - - 211 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 211 - - 211 -
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1 #INTERNAL
- CCXX R1 accounts (SS)
30/09/2024
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature MT sticker advertising items Details Details laptop and paper mobile phone cost software desk furnitures printer cartridge orange and wave mobile money balance Details Details Total cash funds (agree balances with receipts and payments account(s)) paypal balance HelloAsso.com balance Details advertising transfer paper printer |
Unrestricted funds Restricted funds to nearest £ to nearest £ 215 - - - - - 215 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ 305 - 10 - 400 - - - - - - - Fund to which asset belongs Cost (optional) 80 - 111 - 254 - - - Fund to which asset belongs Cost (optional) 179 - 190 - 115 - 202 - 49 - 27 - 122 - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Mangone THIAM |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 24/09/2024 |
2 #INTERNAL
- CCXX R2 accounts (SS)
30/09/2024