Trustees’ Annual Report for the period
From 01/12/2021 Period start date To Period end date
30/11/2022
Charity name: MY MEDINA SCHOOLS
Charity registration number: 1167738
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the pupils registered in the primary schools in the city of Medina ( part of Dakar, the capital of Senegal) by providing and assisting in the provision of facilities such as schools supplies, internet access, etc., (not required to be provided by the local education authority ) for education at the schools. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
- 2015: 3000 notebooks + 3000 pens offered to 1 school. - 2016: 9000 notebooks and 9000 pens offered to 3 schools - 2017: 15,000 notebooks and 15,000 pens donated to 5 primary schools. -2018: 25,000 notebook + 20,000 pens offered to 7 schools. - 2019: over 25,000 notebooks and pens offered to 4000 kids from 12 schools and more (see section achievement) - 2020: more than 35,000 notebooks and pens offered to 14 primary schools. 4500 students received our donation. Actions are now expanded outside of MEDINA, we have managed to help schools outside of the capital, in the south and the west of Senegal. -2021 and 2022. We have extended our donations to more area in the country. 16 primary schools received donation from our charity for the benefit of 5000 children in the capital, as well as the south, centre and west of the country. We have also managed to build our first bench is a school from 95kg of plastic **bag. ** |
PUBLIC
Para 1.18
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
All trustees have had regards to the guidance issued by the charity commission on public benefit.
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference |
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|---|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 2021- 2022:8th edition/yearof donation of stationeries. We are now helping schools from the capital of Senegal, the west and south of the country. For the first time, we have managed to finalise our environment project by building brand new bench in a schools from plastic bags. -- We have worked with a local artist in Senegal named Boutikou Laye, this amazing singer has created a song for our charity and made a nice 2mn video: the song summarizes our 4 activities and all the schools that we have helped since 2015. The video is available on YouTube via the following link https://youtu.be/2GmrP_O4QLQ?si=Xh7l3lDhH__tAfDy - We offered the stationery to 5000 students registered in 16 schools. More than 40,000 notebooks and pens have been offered. A summary of a day donation in different schools can be viewed via the following YouTube link: https://youtu.be/USW1j32dSj8?si=yYPPel3u3-bMsn3i - -We have received 3 prizes from local authority as a |
PUBLIC
recognition of the work we have been doing since 2015. In addition to the donation of stationeries, many schools have received computers, laptops, and projector to facilitate the training course with the students. We receive more and more request to help others local charities that are based in the country. Every single event they organise we are named as they sponsor: this is because we lead by example and they see us as 9years old charity role model. - The national basket team of team, via the players and the managers, did promote our charity for the 4[th] time by wearing our charity t-shirt before an official game. - The partnership we have signed with a national school dedicated to disabled children is going well. This year we have sponsored 15 disabled, by offering the equivalent of GBP 100 each. Our donation covers the transport fees, food at schools and the registration fees for the 9 years’ scholarship month. Additional wheelchairs, stationeries and others equipment have been offered to the disabled students. - Our sponsoring program dedicated only the top student of each of the primary schools we support is also progressing well. We have increased the number of sponsored student from 22 to 33. They are now in secondary schools and as always, we take care of their school’s registration fees and pay the entire stationeries for them: this represent an amount of GBP 100 per children/family. We have got the amazing surprise to know that one of the children, donate the stationeries we offer her to her next door neighbour who is one level below her at schools at the end of the scholarship year. Our learning from that is that we do have direct beneficiaries, but we are also help an entire area indirectly especially when the books we offered move from one family to another one year after year. - In term of marketing and visibility of our charity actions, our social media are still very up to date. Since last year we are partnering with 3 digital news company (Medina TV, Dak Medina and Medina Actu) that publish online all our event. - We did organise the 3[rd] edition of our mathematic and poetry competition where participants came from 9 of the primary public schools that we help. The completion involved poetry and maths. We worked with the local authority dealing with education to organise an event post completion were we gave prize to the top 3 of each competitions. This is another way to motivate the students to be excellent at schools. - We partnered with an international NGO named BIOFORCE. They sent to us 6 staff for an internship. We have send them to 3 schools to have regular talks with the students so that they won’t leave plastic bag on the floor. After 2 years of hard work, the student was able to get 95kg of plastic bags. The bag was stored in a plastic bottle that we have used to make bench for the schools: we go green
PUBLIC
- donation of Printer and ink to 3 schools. As well as donation of laptop and projector. - we renewed the partnership with the international company named BIC. They produce mainly pens, and all the pens we donated was bought from them with a very competitive price. They gave us 10,000 pens which helped us a lot
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
PUBLIC
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of each period, the trustees will review all the expense and income, analyse and understand the time of the year where income are higher and take strategic decision to limit the charity financial cost. We have now built an internal dashboard which allow quick decision making. The dashboard helps us to understand what activity cost us more, why, and when (which month) do we spend more money out, do we receive more money in. In addition to that we have analyse the mains platform used by our donors to donate to the charity and developed more strategy to facilitate their donation process. All financial documents are available to all charity trustees via a shared drive that is accessible online. Our accounting team who validate all expenses will present to the trustees the financial situation during the monthly charity meeting. This is how we manage the progress of our fundraising to ensure we will have enough money to cover all our donation. Our action become a lot more visible with the monthly newsletter that we distribute in both English and French to **more than 300 emails. ** |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | All decisions are always being based on data driven analysis, discussed and agreed to ensure the charity will follow the right direction. we started with one school in 2015, and we are now helping 16 schools. Most of the schools were in the same area, in the capital but actions are now expanded to others areas of the countries. Our target for 2025, is to help at least one school in each region of the country. We are targeting a national **coverage. ** |
| Amount of reserves held | Para 1.22 | n/a |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional)
You may choose to include further statements where relevant about:
PUBLIC
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
PUBLIC
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | FOUNDATION |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | In selecting individuals for appointment as charity trustees, the charity trustees mush have regards to the skills, knowledge and experience need for the effective administration of the CIO |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | MY MEDINA SCHOOLS |
|---|---|
| Other name the charity uses | MMS |
| Registered charity number | 1167738 |
| Charity’s principal address | BR3 1EB Flat 4, 108 High street Beckenham London |
PUBLIC
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mangone THIAM | ||||
| SALLA SECK | ||||
| SOBO AKOUBA OLIVIA MARILYNE MONNY |
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Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
PUBLIC
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
PUBLIC
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| MANGONE THIAM | ||
CHAIR |
||
| 10/09/2022 | ||
| 10/09/2022 |
PUBLIC
MY MEDINA SCHOOLS 1167738 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/12/2021 30/11/2022
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 1,000 9,315 310 378 1,000 2,745 3,100 - 17,848 150 - 150 17,998 7,525 4,800 359 374 150 4,000 450 135 17,793 - - - 17,793 205 - - 205 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,000 9,315 310 378 1,000 2,745 3,100 - 17,848 150 - 150 17,998 7,525 4,800 359 374 150 4,000 450 135 - 17,793 - - - 17,793 205 |
Last year to the nearest £ |
|
| Donation from CompanyTapTapSend | 1,000 | - | ||||
| donation Paypal(from charitywebsite) | 9,315 | - | ||||
| Donation french charity platform named Hello Asso |
310 | - | ||||
| donation charityBox UK | 378 | - | ||||
| Donation from NBA Player Mr Dasagana Diop |
1,000 | - | ||||
| Charityevent | 2,745 | - | ||||
| Donation from BNP Paribas | 3,100 | - | ||||
| - | - | |||||
| Sub total(Gross income for AR) |
17,848 | - | ||||
| A2 Asset and investment sales, (see table). |
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| Sales of charity Tshirt | 150 | |||||
| - | - | |||||
| Sub total | 150 | - | ||||
| Total receipts A3 Payments |
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| - | ||||||
| cost of notebook offered to the students | 7,525 | - | ||||
| sponsoringof 48 topstudent | 4,800 | - | ||||
| projector offered to 2 schools | 359 | - | ||||
| coast ofprinter offered to a school | 374 | - | ||||
| schoolsprinters andprjector offered | 150 | - | ||||
| cost of Pens offered to the students | 4,000 | - | ||||
| wheelchairs for disabled kids | 450 | - | ||||
| Tshirt/ ink/ transfer paper to make the charitytshirt |
135 | - | ||||
| - | ||||||
| **Sub total ** | 17,793 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 205 | - | - | 205 |
- | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 205 | - | - | 205 | - |
1 #INTERNAL
- CCXX R1 accounts (SS)
23/09/2023
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature MT sticker Details Details laptop and paper mobile phone cost projector for the charity desk furnitures printer cartridge orange and wave mobile money balance Details Details Total cash funds (agree balances with receipts and payments account(s)) paypal balance HelloAsso.com balance Details advertising transfer paper printer |
Unrestricted funds Restricted funds to nearest £ to nearest £ 390 - - - - - 390 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ 315 - 20 - 295 - - - - - - - Fund to which asset belongs Cost (optional) 100 - 125 - 312 - - - Fund to which asset belongs Cost (optional) 190 - 180 - 120 - 185 - 48 - 27 - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Mangone THIAM |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| MT | Mangone THIAM | 04/09/2022 | |
2
- CCXX R2 accounts (SS)
23/09/2023