FRESHBROOK CHURCH TRUSTEES, REPORT FOR THE YEAR ENDING 31ST MARCH 2021 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE PERIOD OI APRIL 2020 TO 31 MARCH 2021 FOR FRESHBROOK CHURCH Charity Infomiation Regl$tered- 20 June 2016 CharSty Number 1167735 Trustees: 01 Aprll 2020- 31 March 2021 A Bailey {Retired 31112120) G Bennett A Caird {Resigned 30112120) R Cheung Ncox Scox C Davison D Davison J Edmonds G Furze (Co-opted 01104120 - Resigned 30109120) J Gauger (Resigned 31110120) M.Gresham {Elecled 02102121) P.Lewis (Elected 02102121- Resigned 09103121) A Martin M Wood Chaimian of the Trustees.. J Edmonds Reglstered Address: Worsley Road Freshbrook Swindon Willshire SN5 8NU Bankers: CAF Bank Limited 25 Kings Hill Avenue Kings Hill we￿ Malling Kent ME194JQ Independent Examiner: Mr D Barnes The Trustees present their report with the financial statements of the charity for this peiiod. FRESHBROOK CHURCH TRUSTEES. REPORT FOR THE YEAR ENDING 31 MARCH 2021 ST Structure, Governance and Management The church is established under a constitution adopted by Members in 17 April 2016, and became a Registered Charity on 20 June 2016 (and became active on 01 October 2016). The Constitution defines the Charity Trustees as the Elders and Deacons. The Elders and Deacons are drawn from the membership and are confirmed by election at a Church Meeting in accordance with the Church Rules. The only exception to this would be if the Church Meeting were to appoint a new Pastor from outside the church membership who would upon appointment, immediately become an Elder and therefore a Trustee. Church meetings are held on a quarterly basis, the meeting in October being the Annual General Meeting. Due to COVID 19 there was no Church Meeting in April or July 2020. The October and February meetings did take place but February was a hybrid 'ln Person, and via Zoom For those unable lo attend in person}. New Trustees are provided with an information pack which includes copies of the Trust Deed, recent Trustees reports and infomiation on Trustee responsibilities. They are also briefed by the Chairman of Ihe Trustees. Trustees are able to attend training seminars for Church Trustees as required. Risk management The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. It is still the case that the major risk to Ihe charity Is that church offerings do not keep pace the expenditure of the church. There have been adequate resetves to cope with this and the 202112022 financial budget was set wilh an aim of reducing reliance on reseive. To help raise some additional funds we held a special gift day at the end of March. Objectives The charity (Church) is a Charilabfe Incorporated Organisation. Registration with the Charity Commission under the Charities Act 2011 was completed on 01 October 2016. The purposes of the Church as stated in the CIO document are.. 1) The advancement ol the Christian Faith in accordance with its Basis of Faith, primarily, but not exclusively, within Ihe town of Swindon and the surrounding neighbourhood. 2} Such other charitable purposes as shall, in the opinion of the membership of the Church in a general meeting, pul into practice the teaching of the Lord Jesus Christ in accordance with the Basis of Faith. The effective management of the Church is left with Ihe Trustees. The Trustees are in turn accountable lo the members of the Church in accordance with the Church constitution document. FRESH8ROOK CHURCH TRUSTEES, REPORT FOR THE YEAR ENDING 31ST MARCH 2021 Activities The Trustees consider that the perforniance of the charity (Church) thls year has been satisfactory. NOTE COWD 19.. From 01 April 2020 until 3111212021 the services, events and activities were affected by the Covid 19 pandemic. The Church replaced meetings which usually took place in the building with virtual meetings on plarforms such as You Tube and Zoom. When ircumstanGe and restrictions allowed we started to reopen the church for meetings in line with govemment guidelines. The Trustees appointed a designated team to oversee COVID Protocols for the church so all our activities followed Government guidance. The gospel has been preached faithfully throughout the year. In addition to the main Sunday Services, Small Groups have been run lon Zoom) enabling people to leam more about Ihe Christian faith in an open and informal manner. The Church continues to support mission worf( across the World. This includes long-term mission partners in Senegal and Columbia as well as short term partners in other parts of the world. The Church usually provides activities for drfferent age groups within the wider community, meeting specific needs, establishing contads and building relationships. For example, there are groups for children and young people, parents and toddlers, day-time groups for older people and a seniors. lunch club held monthly and a weekly lunchtime Snack & Chat meeting for local people. However, none of these took place during this year due lo the pandemic. Activities in local schools operate both independently and collaboratively with other agencies. During Ihis year these aclivities have happened via videos created by the team. The church continues to be a nominated food distribution centre for Swindon Food Colleclive (formerly Food Bank). This is in line with its objectives to undertake acts of kindness in the community. This continued during the pandemic as an essential service. The Church premises usually host numerous outside organisations, both secular and religious. throughout the year. However. only Blood Donors (as an essential service) continued to book meetings. The Annual Christmas Market has proved to be very popular and provides a successful link with the local community and other local Charities. (Due to Covid 19 The 2020 Christmas Market this year was cancelled). The volunteering of Church members in local initiatives such as Swindon Night Shelter and Swindon Street Pastors were reduced this year due to the pandemic. We have developed a larger Pastoral Care Team who are very much involved with helping those in need within our local community. This was especially true during the Covid lockdowns. FRESHBROOK CHURCH TRUSTEES, REPORT FOR THE YEAR ENDING 31$T MARCH 2021 Achievements The number of members of the CIO increased slightty over the period. During the year, as part of our 5-year programme of works, we replaced most of the light frttings in the church lo LED bulbs and panels,. replaced all the suspended ceiling panels and refurbished the heating system within the building. We also redecorated most of the rooms as well as some areas on the outside of the building. This was achieved in a much smaller lime period than planned due lo the grants received from Wiltshire Historic Churches and Freshbrook Parish Council to whom we are most grateful. Future Plans The Trustees have continued to develop the ministry of the Church in line with the long-temi plan forthe Church. The church is ab￿ to run a CAP Money Management Course when needed or in response to perceived needs in the community for awareness of financial planning matters. Other initiatives will be developed in response to perceived needs as they arise. Financial Report The Trustees review the finances regularly as part of the effective slewardship of the Church. Further information on our accounts can be found in the Trustees Responsibilities section and the attached Financial Balance Sheet. However, both Income and Expenditure for the General Fund of the Church remained al slmilar levels lo 201912020. This was helped by the receipt of grants during the year to help finance the maintenance programme and a gift day at the end of March 2021. Depreciation of fixed assets Assets are deprecialed on a straight-line basis over their estimated useful life (usually assumed to be 5 years). Items of equipment costing less than £1000 are not included in the church assets. Reserves The Trustees consider it lo be expedient, in the light of their Risk Assessment. to hold reserves equivalent to three months nomial running costs for the Church. This equates lo £32,588 for this year. This provides sufficient funds to cover the administration, management and support costs in the event of a significant and sustained drop in income. Inveslment policy and objectlves The Constitution authorises the Trustees to make investments using the general funds of the CIO. At present there are no investments. Part of the Church cash assets are held in a savings account which generates a nominal retufn and our plan is to close this down and move the funds into our genefal account to consolidate the funds available. FRESHBROOK CHURCH TRUSTEES, REPORT FOR THE YEAR ENDING 31ST MARCH 2021 Church gifts and Missionary support The Trustees consider and approve all Church gifts and Missionary support. Where a donor has specifically requested that part or all of their donation should go to a particular individual or organisation then this wish is respected provided that it accords with the aims and objectives of the Church. If it does not the donation will not be accepted by the Church. Employees The charity had seven paid employees during the year.. Pastor (full-lime) Youth Pastor {full-time) Office Manager Ipart-time) Pastoral Worker Ipart-lime) Cleanerlcaretaker (3 x part-time) Transactions with Trustees and other Connectsd Persons No Trustees received remuneration from the Church in 2020-2021 apart from the Pastor, Youth Pastor and Office Manager who are salaried employees. STATEMENT OF TRUSTEES RESPONSIBILITIES The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accord8nce with applicable law and United Kingdom Accounting Standards. The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the Trustees to prepare financial slalemenls for each financial year. These include the income and expenditure of the Charity for thal period. In preparing those financial statements. the Trustees are required to.. select suitable accounting policies and then apply them consistentty., make judgements and estimates that are reasonable and prudent.. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply wlh the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularilies. Approved by order of the board of Trustees on 06 December 2021 and signed on its behalf by.. S Cox- Trustee and Church Ad istrator C Davison - Trustee ## **Freshbrook Church** Report and Accounts Year Ended 31 March 2021 ## **Income and Expenditure Account** |**Income**
Gifts and Offerings
Freewill offering
Restricted Income
Tax recovery and interest
Restricted Mission Fund
Youth work
Other Income
**Total Income for the year**
**Expenditure**
Charitable Activities
Salaries
Worker expenses
Direct charitable activies
inc Restricted Fund
Open House Lunch Club
Governance Costs
Salaries
Office and administration
Other governance costs
Building maintenance
Utilities and IT
Fixed assets purchased in year
Depreciation
**Total Expenditure for the year**
**Surplus/(deficit) for the year**|**2021**
**132,550**
**5,460**
**31,654**
**4,140**
**25**
**12,282**
**186,111**
**80,040**
**1,254**
**18,503**
**4,140**
**-**
**103,937**
**20,015**
**4,542**
**4,561**
**11,391**
**16,737**
**57,246**
**3,806**
**164,989**
**21,122**|**2020**
112,273
6,050
24,284
5,450
25
38,658
186,740
77,385
892
23,557
5,450
1,996
109,280
19,662
5,020
4,508
30,655
18,798
78,643
(22,072)
2,541
168,392
18,348| |---|---|---| ## **Freshbrook Church** Report and Accounts Year Ended 31 March 2021 ## **Balance Sheet** |Freshbrook church building - insurance valuation
**Fixed Assets**
Fixtures, Fittings and Equipment
Brought forward at net book value
Add: Purchases in year
Less: Depreciation charge for year
**Current Assets**
Cash & Bank balances:
CAF High Interest Account
CAF Current Account
General Fund
Restricted Mission Fund
Designated Funds
Parent and Toddler Group
Snack and Chat
Building Society
Petty Cash
Open House Lunch
Total Funds carried forward
**Less: Current Liabilities**
Designated Funds
**Total Assets**
Freshbrook Church Building
Capital and Provisions
Brought forward
Surplus/(deficit)|**20,639**
**-**
**3,806**
**43,382**
**160**
**100**
**250**
**226**
**103,929**
**21,121**|**2021**
**3,785,818**
**16,833**
**3,802,651**
**59,889.28**
**44,118**
**-**
**200**
**101**
**104,308.28**
**3,906,959**
**3,785,818**
**125,050**
**3,910,868**|24,446
-
2,541
17,519
425
1,211
64
101
85,581
18,348|**2020**
3,785,818
21,905
3,807,723
59,862
19,320
-
200
101
79,483
3,887,206
3,785,818
103,929
3,889,747| |---|---|---|---|---| ## **Freshbrook Church** Report and Accounts Year Ended 31 March 2021 ## **Statement of Financial Activities** |INCOMING RESOURCES
NOTES
Gifts and Offerings
1
Other Income
2
Total Incoming Resources
RESOURCES EXPENDED
Charitable Activities
3
Governance Costs
4
Total resources expended
NET INCOMING RESOURCES
Funds Brought Forward
5
Funds Carried Forward
6
Net incoming resources|**2021**
**173,829**
**12,282**
**186,111**
**103,937**
**57,246**
**161,183**
**79,483**
**104,308**
**24,825**|**2020**
148,082
38,658
186,740
109,280
78,643
187,923
80,666
79,483
(1,183)| |---|---|---| ## **Freshbrook Church** Report and Accounts Year Ended 31 March 2021 ## **Notes to the Accounts** |1.
GIFTS AND OFFERINGS
Freewill Offering
Restricted Income
Restricted Mission Fund
Youthwork
Tax Refunds
Bank Interest
2.
OTHER INCOME
Photocopying
Hire of Halls
Bookstall
Little Freshers (Baby and Toddler)
Snack and Chat
Open House Lunch Club
Catering
Breakfast at Nine
Grants Received
Other Income
3.
CHARITABLE ACTIVITIES
Salaries
Worker Expenses
Direct Charitable Activities
Restricted Mission Fund
Open House Lunch Club
4.
GOVERNANCE COSTS
Salaries
Office and Administration
Other Governance Costs
Building Maintenance
Utilities and IT
Total Resources Expended
5.
FUNDS BROUGHT FORWARD
CAF High Interest Account
CAF Current Account:
General Fund
Restricted Mission Fund
Designated Funds
Parent and Toddler Fund
Snack and Chat
Building Society
Petty Cash
Open House Lunch Club
Total Funds Brought Forward
6.3 FUNDS CARRIED FORWARD
CAF High Interest Account
CAF Current Account:
General Fund
Restricted Mission Fund
Designated Funds
Parent and Toddler Fund
Snack and Chat
Building Society
Petty Cash
Open House Lunch Club
Total Funds Carried Forward
Designated Gifts - Other|**17,840**
**181**
**-**
**1,311**
**482**
**292**
**43,382**
**160**
**100**
**250**
**226**|**2021**
**132,550**
**5,460**
**4,140**
**25**
**31,627**
**27**
**173,829**
**98**
**7,370**
**43**
**68**
**306**
**-**
**2**
**500**
**3,679**
**116**
**100**
**12,282**
**80,040**
**1,254**
**18,503**
**4,140**
-
**103,937**
**20,015**
**4,542**
**4,561**
**11,391**
**16,737**
**57,246**
**161,183**
**59,862**
**19,744**
-
**200**
**101**
**79,907**
**59,889**
**44,118**
**-**
**200**
**101**
**104,308**|**2020**
112,273
6,050
5,450
25
24,194
90
148,082
69
10,702
460
353
617
2,005
-
1,050
20,000
3,402
38,658
77,385
892
23,557
5,450
1,996
109,280
19,662
5,020
4,508
30,655
18,798
78,643
187,923
59,772
20,602
-
200
92
80,666
59,862
19,320
-
200
101
79,483|-
-
-
-
17,519
425
1,211
64
101| |---|---|---|---|---| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Charity no {if any> Set out on pages l L I report to the trustees on my examination of the accounts of the above charity I the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried oui under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act. Independent tThe charity's gross income exceeded £250.000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Delete [ l if not appliGable. I have completed my examination. I confirm that no material matters have ome to my attention in connection with Ihe examination4dh&* -d￿1￿) which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounling records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have corne across no other matters in connedion with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 'l?-10.ai Name: Relevant professional qualificationls) or body IER Oct 2018 (if any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners}. Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018