## **Trustees’ Annual Report for the period**
**From 1[st] April 2023**
## **To 31[st] March 2024**
## **Charity name: PANTRY CWMTAWE**
## **Charity registration number: 1167724**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|PANTRY aims to alleviate distress and
poverty by providing critical living items to
individuals or families residing within the
PANTRY area in a timely, confidential, and
sensitive manner, and to draw attention to
and challenge the root causes of poverty
and hardship|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of food and essential household
items
Provision of vouchers to assist with heating
costs
Publicising issues around hunger and
poverty|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All the trustees have been provided with,
and have read, the guidance, which has
been discussed as an agenda item in the
past year|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Financial grants are not made, as was
incorrectly reported last year. Vouchers
towards the cost of gas and electricity are
offered to users during the coldest months|
|Policy on social investment
including program related
investment|Para 1.38|The sums of money held in reserve are not
suitable for planned investment. However,
a significant amount of the reserves is held
in the local credit union to offer some
further support to local people|
||Para 1.38|The entire work of the charity is undertaken
byvolunteers. There are no salaries or|
|Contribution made by
volunteers||wages, and though there is a clear policy to
pay legitimate expenses, no such claims
have been made in the past twelve months|
|---|---|---|
|Other||PANTRY is fortunate that the Tabernacle
Independent Chapel, Pontardawe, provides
accommodation free of rent and heating
bills. Our expenses include office
equipment, telephones, and publicity.
Almost 95% of expenditure continues to be
on the direct provision to local people
Vouchers to assist with the cost of heating
bills were introduced in the winter of 2022-
23 and has continued this year|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|PANTRY has been providing a service
since 2014. Ten years on, we have seen
demand for the service rise year on year.
We do not have a standard pack of food
but encourage service users to “shop” from
a pick list of available items, endeavouring
to provide enough food for the individual or
family for a week. 1,979 people were
provided with food sufficient for a week, a
25% increase in the number provided for in
2022-23|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
A budget is set each year. There is always
some uncertainty about this as we must
make assumptions about donations and
demand. It seeks to gauge demand for the
twelve month period, noting the continuing
trend of increasing use of the service, and
makes assumptions about our expected
income based on the experience of the
previous year. The management committee
reviews this at each meeting and reports
quarterly to the trustees. This enables the
charity to make judgements about further
developments of the service and potential
shortfalls|
|---|---|---|
|Performance of fundraising
activities against objectives|Para 1.41|The local Town Council has committed a
“safety net” of £5000 should demand
outstrip donations. This has never been
needed as the generosity of the local|
|set||community continues to provide amazing
support. However, there are signs that this
may not be sustained indefinitely. Should
we be unable to ensure our long term
financial ability to operate, our clear plan
will be to announce an expected date of
closure and use our reserves to fund the
usual service until then. Statutory services,
which will have been given notice of this,
will then have to address the issues that
arise|
|---|---|---|
|Investment performance
against objectives|Para 1.41|Not applicable in our case|
|Other||Once again, the trustees are obliged to
record here their concern that the years of
economic austerity, cuts to local services,
rising fuel bills and food inflation has hit
those people who use our service hard.
Services like ours can only offer short term
solutions to the challenges more and more
people face. Our risk assessment indicates
that our service is sensitive to a potential
fall in donations, an increase in demand, an
inability to attract sufficient volunteers and,
in particular, issues that may arise
regarding our present accommodation|
|**Financial Review**|||
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Healthy, but reserves are lower than last
year, and our finances remain sensitive to
local donations and demand|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The year on year demand for services is
currently increasing at a greater rate than
our income from grants and donations. Our
reserves allow us to have a planned exit
strategy should funding levels fall or the
present accommodation become
unavailable|
|Amount of reserves held|Para 1.22|Held in local Credit Uiom|
|Reasons for holding zero
reserves|Para 1.22|Not applicable|
|Details of fund materially in
deficit|Para 1.24|Not applicable|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Our current reserves allow us to continue
as at present for the coming financial year.
This is kept under review by the trustees|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations of food from the local community
Local authority grants
Donations of money from local businesses,
including a nearby wind farm
Charity events eg auctions and concerts|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|See above|
|A description of the principal
risks facing the charity|Para 1.46|Demand outstripping income
Possible loss of rent free accommodation
Inability to maintain a sufficient pool of
volunteers|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election by membership|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider
|network with which the
charity works|Para 1.51||
|---|---|---|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|PANTRY CWMTAWE|
|---|---|
|Other name the charity uses|PANTRY Foodbank|
|Registered charity number|1167724|
|Charity’s principal address|PANTRY
Tabernacle Independent Chapel
14 Thomas St
Pontardawe
SA8 4HD|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Steve Hayes|Chair||AGM|
||Mo Oliver|Treasurer||AGM|
||Sioned Williams|||AGM|
||Colin Hughes|||AGM|
||AnthonyRichards|||AGM|
||John Elwood|Secretary||AGM|
## – Corporate trustees names of the directors at the date the report was approved
**Director name** n/a
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year** n/a
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|n/a|
|---|---|
|Name and objects of the
charity on whose behalf the|n/a|
assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Steve Hayes ~~ee~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~or~~
**Date** 11th December 2024
## **PANTRY end of year accounts 2023 – 2024**
|**Income and Expenditure**|**Income and Expenditure**|**Income and Expenditure**|**Income and Expenditure**|**Income and Expenditure**|
|---|---|---|---|---|
|**Income**||**Expenditure**|||
|Donations
100 Club
Credit Union
Dividends
Collection boxes
Fundraising
Grants
Gift Aid
**TOTAL Income**
Excess spend
over income
**TOTAL**|13127.29
3445.00
52.98
978.61
1637.43
6800.00
2366.91
**28408.42**
**1734.20**
**30142.62**|Admin/stationery/postage
Food purchases & other
stock
100 Club prizes and licence
Energy vouchers
Publicity/fundraising
Repairs and equipment
Public Liability Insurance
Credit Union fees
Miscellaneous
**TOTAL** **Expenditure**||278.62
18104.
28
1527.5
0
7284.4
0
391.98
2204.5
8
291.41
22.50
37.35
**30142**
**.62**|
|**Balance Sheet as at 31.03.2023**|||||
|Balance brought forward
01.04.2022
Less excess of expenditure over
income
Balance as at 31.03.2023
This balance made up of
:||20481.66
-1734.20
**18747.46**
9525.75
8,376.91|||
|Lloyd’s Bank Account||844.80|
|---|---|---|
|Credit Union Account||**18747.46**|
|Balance held by Charis|||
|||**2,000.00**|
|**Assets**|||
|Donated shares – Awel|||
|(Windfarm)|||
|(for which no dividend was|||
|received during the financial|||
|year)|||
|**Independent Examiner’s Report**|||