## **Trustees’ Annual Report for the period** **From 1[st] April 2022** ## **To 31[st] March 2023** ## **Charity name: PANTRY CWMTAWE** ## **Charity registration number: 1167724** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|PANTRY aims to alleviate distress and
poverty by providing critical living items to
individuals or families residing within the
PANTRY area in a timely, confidential, and
sensitive manner, and to draw attention to
and challenge the root causes of poverty
and hardship| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Provision of food and essential household
items
Provision of grants to assist with heating
costs
Publicising issues around hunger and
poverty| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All the trustees have been provided with,
and have read, the guidance, which has
been discussed as an agenda item in the
past year| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Small grants to assist with the cost of
heating bills were introduced in the winter
of 2022-23 as so many service users were
describing the difficulties they were facing.
Funding for this came from specific grants
and fund raising and not from donations
made for the provision of food| |Policy on social investment
including program related
investment|Para 1.38|The sums of money held in reserve are not
suitable for planned investment. However,
a significant amount of the reserves is held
in the local credit union to offer some
further support to local people| |Contribution made by
volunteers|Para 1.38|The entire work of the charity is undertaken
by volunteers. There are no salaries or
wages, and though there is a clear policy to
pay legitimate expenses, no such claims
have been made in the past twelve months| |---|---|---| |Other||PANTRY is fortunate that the Tabernacle
Independent Chapel, Pontardawe, provides
accommodation free of rent and heating
bills. Our expenses include office
equipment, telephones, and publicity.
Almost 95% of expenditure is on the direct
provision of food and grants to local people| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|PANTRY has been providing a service
since 2014. We have seen demand for the
service rise year on year. We do not have a
standard pack of food but encourage
service users to “shop” from a pick list of
available items, endeavouring to provide
enough food for the individual or family for
a week. 1,587 people were provided with
food sufficient for a week, a 37% increase
in the number provided for in 2021-22| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
A budget is set each year. There is always
some uncertainty about this as we must
make assumptions about donations and
demand. It seeks to gauge demand for the
twelve month period, noting the continuing
trend of increasing use of the service, and
makes assumptions about our expected
income based on the experience of the
previous year. The management committee
reviews this at each meeting and reports
quarterly to the trustees. This enables the
charity to make judgements about further
developments of the service and potential
shortfalls| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The local Town Council has committed a
“safety net” of £5000 should demand
outstrip donations. This has never been
needed as the generosity of the local
community continues to provide amazing
support. However, there are signs that this| |||will not be sustained indefinitely. Should we
be unable to ensure our long term financial
ability to operate, our clear plan will be to
announce an expected date of closure and
use our reserves to fund the usual service
until then. Statutory services, which will
have been given notice of this, will then
have to address the issues that arise| |---|---|---| |Investment performance
against objectives|Para 1.41|Not applicable in our case| |Other||The trustees are obliged to record here
their concern that the years of economic
austerity, cuts to local services, the
consequences of covid, rising fuel bills and
food inflation has hit those people who use
our service hard. Services like ours can
only offer short term solutions to the
challenges more and more people face.
Furthermore, we are almost entirely
dependent on the extensive, free
accommodation provided| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Apparently healthy, but this would be wiped
out if further funding to enable as to spend
at this year’s level cannot be found| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The year on year demand for services is
currently increasing at a far greater rate
than our income from grants and donations.
Our reserves allow us to have a planned
exit strategy should funding levels fall or
the present accommodation become
unavailable| |Amount of reserves held|Para 1.22|Held in CU| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Our current reserves allow us to continue
as at present for the coming financial year.
This is kept under review by the trustees| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations of food from the local community
Local authority grants
Donations of money from local businesses,
including a nearby wind farm
Charity events eg auctions and concerts| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|See above| |A description of the principal
risks facing the charity|Para 1.46|Demand outstripping income
Possible loss of rent free accommodation| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election by membership| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the Para 1.51 charity works Relationship with any related parties Para 1.51 Other ## **Reference and Administrative details** |Charity name|PANTRY CWMTAWE| |---|---| |Other name the charity uses|PANTRY Foodbank| |Registered charity number|1167724| |Charity’s principal address|PANTRY
1 Heathfield Road
Pontardawe
SA8 4LQ| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Vince Hotten|Chair||AGM| ||Mo Oliver|||AGM| ||Steve Hayes|Vice Chair||AGM| ||Lyn Vincent|||AGM| ||Ann Sedge|||AGM| ||Jan Jones|||AGM| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** n/a Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |n/a||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Steve Hayes **Position (eg Secretary,** Vice Chair **Chair, etc)** **Date** 25th November 2023 ## **PANTRY end of year accounts 2022 – 2023** |**PANTRY end of year accounts 2022 – 2023**|**PANTRY end of year accounts 2022 – 2023**|**PANTRY end of year accounts 2022 – 2023**|**PANTRY end of year accounts 2022 – 2023**|**PANTRY end of year accounts 2022 – 2023**|**PANTRY end of year accounts 2022 – 2023**|**PANTRY end of year accounts 2022 – 2023**|| |---|---|---|---|---|---|---|---| |**Income and Expenditure**|||||||| |**Income**|||**Expenditure**||||| |Donations
Collection boxes
Wind Farm Dividend
Fundraising
‘100 Club’ income
Grants
Lloyds Bank
Compensation
**TOTAL Income**||11,672.
97
1,178.1
8
100.00
3,425.7
5
2,540.0
0
9,499.5
9
100.00
**28,516.**
**49**
**28,516.**
**49**|Food purchases & other
stock
Public Liability Insurance
‘100 Club’ prizes and
licence
Admin/stationery/postage
Equipment
Publicity/fundraising
Miscellaneous
Energy Payments
**TOTAL** **Expenditure**
Surplus Income over
Expenditure||||11,869.
72
272.14
1,190.0
0
454.12
177.34
331.44
129.78
9,304.8
0
**23,729.**
**34**
4,787.1
5
**28,516.**
**49**| |**Balance Sheet as at 31.03.2023**|||||||| |Balance brought forward
01.04.2022
Add surplus of income2022/23||||15,694.51
4,787.15
**20,481.66**|||| |Balance as at 31.03.2023
This balance made up of
:
Lloyd’s Bank Account
12,086.03
Less unpresented cheque -
120.00
Credit Union Account
Balance held by Charis
**Assets**
Donated shares – Awel
(Windfarm)||11,966.03
8,346.43
169.20
**20,481.66**|11,966.03
8,346.43
169.20
**20,481.66**|| |---|---|---|---|---| ||||**2,000.00**|| ||||||