ARCTIC RESEARCH GROUP CHARITY ACCOUNT
FINANCE STATEMENT 1[st] January 2023 – 31[st] December 2023
| ITEM | DATE | OUT | IN | BALAN CE |
|---|---|---|---|---|
| Opening balance 1stJan 2023 | 01 01 | 8012.00 | ||
| Arctic Ltd | 05 01 | 300.00 | 7712.00 | |
| Amazon Europe Core | 31 01 | 7.02 | 7719.02 | |
| PayPal | 08 02 | 9.00 | 7728.02 | |
| Dr G Staley (Farm deposit) | 23 02 | 872.81 | 6855.21 | |
| MJ Haynes | 13 03 | 500.00 | 7355.21 | |
| Nick Norman | 14 03 | 1000.0 0 |
8355.21 | |
| C Patton | 17 03 | 500.00 | 8855.21 | |
| Icom UK Ltd. Radios | 21 03 | 647.18 | 8207.73 | |
| Dr G Staley (Flights) | 28 03 | 6424.04 | 1783.69 | |
| N Haycock | 30 03 | 1000.0 0 |
2783.69 | |
| Amazon Europe Core | 24 04 | 5.00 | 2788.69 | |
| SALT Lofoten AS Milljoven Fund | 27 04 | 4210.9 0 |
6999.59 | |
| Nick Norman. Firearm permits & bags | 02 05 | 158.00 | 6841.59 | |
| Siri Enckell Funds | 09 05 | 580.95 | 7422.54 | |
| Dr G Staley. Radio donation | 18 05 | 400.00 | 7822.54 | |
| Neil haycock Firearms permits | 18 05 | 79.41 | 7743.13 | |
| Amazon Europe Core | 19 05 | 15.43 | 7758.56 | |
| PayPal | 22 05 | 9.12 | 7767.68 | |
| Dave Pidgeon. Funds | 25 05 | 1500.0 0 |
9267.68 | |
| PayPal | 01 06 | 5.00 | 9272.68 | |
| SAS Flights | 05 06 | 773.38 | 8499.30 | |
| PayPal | 29 06 | 2.00 | 8501.30 | |
| C Searston. (ACRO & permits) | 10 07 | 108.01 | 8393.29 | |
| MJ Haynes Polarigg (accom. In LYR) | 19 07 | 2598.17 | 5795.12 | |
| Nick Norman (Permits & ancillaries) | 21 07 | 105.45 | 5689.67 | |
| SAS Flights baggage | 28 07 | 234.00 | 5455.67 | |
| PayPal | 31 07 | 1.25 | 5456.92 | |
| SAS Baggage | 01 08 | 177.00 | ||
| SAS | 01 08 | 980.00 | 429 9.92 | |
| Coop Longyear | 03 08 | 66.21 | ||
| Spitsbergen Travel | 03 08 | 132.62 | ||
| Svalbard Auto AS (Fuel) | 03 08 | 273.42 | ||
| Nick Norman (Polarigg etc) | 03 08 | 2094.12 | 1733.55 | |
| Coop Longyear (food) | 04 08 | 432.50 | 1301.05 | |
| Ditto | 07 08 | 161.91 | 1139.14 | |
| Dr G Staley (Loan) | 14 08 | 1000.0 0 |
2139.14 | |
| Stakers Svalbard | 21 08 | 259.96 | 1879.18 | |
| PayPal | 31 08 | 17.23 | 1896.41 |
| Dr G Staley (Loan) | 04 09 | 1000.0 0 |
2896.41 | |
|---|---|---|---|---|
| Nick Norman (various) | 05 09 | 1741.53 | 1154.88 | |
| Dan Clarke (Reinbursment part) | 06 09 | 400.00 | 754.88 | |
| Wioetta Hypiak Reinbursement | 08 09 | 500.00 | 254.88 | |
| C Searston (DHL costs) | 14 09 | 243.33 | 11.55 | |
| PayPal | 02 10 | 5.00 | 16.55 | |
| ITEM | DATE | OUT | IN | BALANC E |
| Dr G Staley (Loan) | 19 10 | 250.00 | 266.55 | |
| PayPal | 20 11 | 00.01 | ||
| PayPal | 20 11 | 0.98 | 267.54 | |
| PayPal | 30 11 | 2.00 | 269.54 | |
| PayPal | 27.12 | 291.74 | 561.28 | |
| Balance Retained in Norway | 1000.0 0 |
|||
| Closing Balance for 2023 | Total Cash |
1561.28 |
Trustees' Annual Report for the period
Period start date Period end date 01 January 2023 31 December 2023
From
To
Section A Reference and administration details
Charity name Arctic Research Group Other names charity is known by Registered charity number (if any) 1167722 Charity's principal address 29 Station Road Borrowash DERBY Postcode DE72 3LG
Arctic Research Group
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Ian Frearson | Founder & Trustee | |||
| Mr Bernard Frearson |
Trustee | |||
| Mr Simon Hall | Trustee | |||
| Mr Christopher Searston |
Trustee | Until 20thFebruary 2024 | ||
| Dr Stephen Staley | Trustee | From 26thOctober 2023 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Financial | Mr Richard Day ACA | 83 Wingfield Drive Chaddesden Derby |
Name of chief executive or names of senior staff members (Optional information)
Dr Stephen Staley, Group Leader. Mr Daniel Clarke, Safety and Logistics Leader
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
CIO
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Nominated internally from members of the Group with a proven track Trustee selection methods record of maintaining the interests of the Group (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
The Group continues to work to the original principals and policies set up in 2016 when Charity Status was awarded.
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
OBJECTS OF THE CHARITY
`
Summary of the objects of the charity set out in its governing document
-
1 To advance knowledge of the High Arctic environment through scientific research into all its aspects and the dissemination of the useful results for the benefit of the public.
-
2 To encourage the continuation of research expeditions by engaging with and taking along new young scientists on expeditions and introducing them to the rigours of field research in this hostile environment. It is also hoped that
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some will be able to incorporate academic thesis work alongside their ARG research, thus contributing directly to their University courses.
3 If the objectives specified in 1 and 2 should for any reason cannot be fulfilled in the short term then the Group will continue to plan for the future continuation of research expeditions and recruitment of new members who will be able to maintain the vision of the founding group.
4 The strategy of the ARG is to undertake useful, meaningful scientific research that will add to current information, benefitting both science specifically and the public generally to achieve a better understanding of the High Arctic environment. The Group's strategy has always been designed to guarantee a higher than average chance of success with all expeditions by undertaking a series of interlinked, but scientifically separate, projects. Together these should provide a better scientific understanding of the research area generally, as the individual projects are chosen on their own merit, are complementary to each other and still have merit if other projects have to be cancelled or scaled back. This strategy makes the best economic as well as scientific sense and has stood the ARG in good stead since its inception in 1988.
The Group positively encourages the inclusion in field research parties of a number of new young scientists and members of the public who may not otherwise get an opportunity to join a scientific expedition. This in turn helps to ensure that order that a dynamic interest in high latitudes continues for the benefit of all areas of society and academia and to better aid the protection of these fragile environments.
Where possible learned papers are produced for publication and, for all our expeditions, a full expedition report is produced that is widely disseminated (including to university libraries and on our website).
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
All the members of the ARG are volunteers, giving their time and effort without charge in the pursuit of scientific knowledge. The continuing support of the members underpins the Group’s work; without this support the actual hard work of identifying and selecting new members, planning, arranging, executing and financing expeditions - and both generating and publishing scientific reports - would not be possible. The harsh climatic situations in the research areas puts an enormous strain on all equipment taken and used, which therefore requires regular replacement. Responsibility for replacing equipment also falls on the ARG members, who spend countless hours chasing leads and contacts to secure replacement equipment as required in order that successful and safe expeditions may continue.
- contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity During the first half of 2023 the ARG continued recruiting members, during the year raising funds and planning for its 2023 expedition to Recherchefjorden in southern Spitsbergen, in the Svalbard archipelago. This represented the delayed 2022 expedition, postponed because a last-minute strike by pilot’s employed by Scandinavian Air Services (SAS) led to the cancellation of our flights days before departure, with no chance of putting alternative travel plans in place. Fortunately, all air fares were eventually recovered from SAS though some costs of the boat chartered for transport in the islands could not be. The 10-person expedition was successfully carried out in August 2023 and completed studies of (a) beach rubbish pollution (b) natural methane emissions from pingoes (c) surveys of archaeological sites (d) group psychology studies and (e) an architectural study of Longyearbyen, the main settlement on the islands. The expedition report has been written and disseminated and at least one learned paper is in preparation for publication. Planning, fundraising and preparation for an expedition scheduled for July 2025 began in the second half of 2023 and are continuing.
Section E Financial review
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
The Group does not carry reserves as such and its finances operate on a rolling programme where excess funds from one year will help offset potential losses from another. |
|---|---|
| None |
Further financial review details (Optional information)
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You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
Principal sources of funds in 2023 were grants received earlier, member donations and third party donations.
These were used to pay for necessary expedition-related costs, including items such as radio sets, and minor amounts were spent on ancillary costs such as website hosting.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Dr Stephen Staley Full name(s) Ian Frearson Position (eg Secretary, Chair, Founder & Trustee Trustee etc)
Date 16th October 2024
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