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2022-12-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
01 jan 2022 31 dec 2022
From To

Section A Reference and administration details

Charity name Arctic Research Group Other names charity is known by Registered charity number (if any) 1167722 Charity's principal address 29 Station Road Borrowash DERBY Postcode DE72 3LG

Arctic Research Group

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Mr Ian Frearson Founder
Professor G Shaw Trustee
Mr Christopher
Searston		 Trustee
Mr Bernard
Frearson		 Trustee
Mr Simon Hall Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Financial Mr Richard Day ACA 83 Wingfield Drive Chaddesden Derby

Name of chief executive or names of senior staff members (Optional information)

Dr Stephen Staley, Group Leader. Mr Daniel Clarke, Safety and Logistics Leader

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

CIO

Association How the charity is constituted

Nominated internally from members of the Group with a proven track Trustee selection methods record of maintaining the interests of the Group (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Group continues to work to the original principals and policies set up in 2016 when Charity Status was awarded.

Section C Objectives and activities

OBJECTS OF THE CHARITY

`

Summary of the objects of the charity set out in its governing document

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March 2012

2

some will be able to incorporate academic thesis work alongside their ARG research, thus contributing directly to their University courses.

3 If the objectives specified in 1 and 2 should for any reason fail or cannot be fulfilled then the Group will continue to plan for the future continuation of research expeditions and recruitment of new members who will be able to maintain the vision of the founding group. 4 The strategy of the ARG is to undertake useful, meaningful scientific research that will add to current information, benefit both science specifically and the public generally so that a better understanding of the High Arctic environment may be obtained. The Group's strategy has always been designed to guarantee a higher than average chance of success with all expeditions, by undertaking a series of interlinked, but scientifically separate, projects that together provide a better scientific coverage of the research area generally, whilst the individual projects chosen on their own merit are complementary to each other. This strategy makes the best economic as well as scientific sense and has stood the ARG in good stead since its inception in 1988.

The Group positively encourages the inclusion in field research parties of a number of new young scientists in order that a positive dynamic interest in high latitudes may be developed for future generations so that a continued stream of science may be guaranteed for the benefit of all areas of society and academia.

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Group has actively added new members so that a continuing new crop of participants may add to those experiencing these fragile wilderness areas and the problems faced by wildlife through direct and indirect anthropogenic activity. This extends the Group’s activities whilst upholding and developing the knowledge of how man affects these areas.

Additional details of objectives and activities (Optional information)

TAR

March 2012

3

You may choose to include further statements, where relevant, about:

All the members of the ARG are volunteers, giving their time and effort without charge in the pursuit of scientific knowledge. The continuing support of the members reinforces the Group’s policy by this continued support, without which the actual hard work of identifying and selecting new members, planning, arranging and financing expeditions and both generating and publishing scientific reports would be almost impossible. The harsh climatic situations in the research areas visited puts an enormous strain on all equipment taken and used, which therefore requires regular replacement. This too falls on the ARG members, who spend countless hours chasing leads and contacts to secure replacement equipment as required in order that successful and safe expeditions may continue.

Section D Achievements and performance

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March 2012

4

Section D Achievements and erformance p

Summary of the main In early 2022 we were successful (with institutional partners) in winning achievements of the charity grants from (a) the Svalbard Miljovernfond (the environmental fund for during the year Svalbard) to carry out a clean-up of rubbish from beaches in the archipelago and to assess a technique to accurately determine how much rubbish there actually was on a given beach and (b) the Gino Watkins Memorial Fund for general expedition costs. The ARG had spent a considerable amount of time and energy throughout 2021 and early 2022 preparing for its planned expedition to Recherchefjord (Svalbard) in summer 2022. This included acquisition of some new kit to support the field work. Unfortunately an unexpected, last minute pilots’ strike meant that our flights were cancelled and the expedition had to be postponed until 2023 (it was carried out successfully in August 2023). We managed to recover a large proportion of the expenses that had already been incurred, including all the flight costs. However, we were able to send two members to Tromso in northern Norway earlier in 2022 to learn the techniques that would be employed in the beach pollution project. This invaluable experience was then passed on to the other expedition members for use in the expedition.

During the rest of 2022 we recruited several additional expedition members, raised further funds and added more scientific projects to the forthcoming expedition’s repertoire.

Section E Financial review

Brief statement of the
charity’s policy on reserves
Details of any funds materially
in deficit		 The Group does not carry reserves as such and its finances operate on a
rolling programme where excess funds from one year will help offset
potential losses from another.
None

Further financial review details (Optional information)

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March 2012

5

You may choose to include additional information, where relevant about:

The ARG planned for the summer 2022 expedition and made prepayments for flights, boat transport, food etc in the months leading up to this. Last minute cancellation due to the SAS pilots’ strike meant most of the boat and food costs had to be written off. Fortunately, following much effort, all flight costs were recovered (some post-2022).

See Section D for grant sources of funds. ~In addition to these, payments from those going on the expeditions plus donations of, or reductions in cost of, equipment were received.

The ARG invests to date only in its bank accounts.

Section F Other optional information

The plans (realised in 2023 by a 10 man expedition) for the 2022 expedition included studies of (a) beach rubbish pollution (b) natural methane emissions from pingoes (c) surveys of archaeological sites (d) group psychology studies and (e) architectural study of Longyearbyen.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Ian Frearson
Founder
etc)
----- End of picture text -----

Full name(s) Ian Frearson Position (eg Secretary, Chair, Founder etc)

Date 4th October 2023

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March 2012

6

Arctic Research Group 1167722 Receipts and payments accounts For the period 1:1:2022 31:12:2022 To from

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest
£
7,098
195
750
9,450
2,993
865
-
21,351
-
21,351
300
2,436
1,382
183
1,500
5,128
1,664
375
179
192
13,339
-
-
-
13,339
8,012
-
8,012		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
openingbalance 7,098 -
-
-
-
-
-
-		 7,098
195
750
9,450
2,993
865
-
21,351		 973
On line donations 195 -
Grants 750
Donations 9,450 -
Flight reimbursment 2,993 -
Boat transport reimbursement 865 -
- -
Sub total(Gross income for
AR)		 21,351 973
A2 Asset and investment sales,
(see table).
share sales -
-
-		 -
-
-
Sub total - -
Total receipts
A3 Payments
- 21,351 973
Storage 300 -
-
-
-
-
-
-
-
-
-		 300
2,436
1,382
183
1,500
5,128
1,664
375
179
192
13,339		 -
Boat transportpayment 2,436 -
Accomodation & out ofpocket 1,382 -
Go Daddy 183 -
reimbursement 1,500 -
Flights 5,128 -
project equipmentpurchase & service 1,664 -
Firearmspermits etc 375 -
Sundries 179
Food 192 -
**Sub total ** 13,339 -
A4 Asset and investment
purchases, (see table)
- -
-
-		 -
-
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 13,339
- -
8,012
-
8,012		 973
- -
-		 -
-		 -
-
8,012
-		 8,012 973

CCXX R1 accounts (SS)

20/10/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
retained in Svalbard
Barclays Bank a/c
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
1,000
-
7,098
-
-
-
8,098
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Ian Frearson
Chris Searston		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Ian Frearson 04-Oct-23
Chris Searston 04-Oct-23

CCXX R2 accounts (SS)

20/10/2023

2