Trustees’ Annual Report for the period
From 1 April 2022 Period start date To 31 March 2023 Period end date Charity name: NARBOROUH AND LITTLETHORPE COMMUINITY LIBRARY Charity registration number: 1167677
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Provision of a public library service for recreation and/or other activities, by the Provision of books (of all types) Access to reference material Free use of computers & internet Access to photocopying & printing Provision of out of hours groups, both for educational & social purposes |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Library has remained open to the public for its regular hours, when book loans, printing and photocopying and public computers are all available, as well as being a source for local information. Our regular out of hours groups have continued running successfully. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The library trustees are aware of & have regard to the Commissions Public Benefit Guidance in relation to their decision making. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Without all of our volunteers,
Para 1.38 encompassing many different roles, the Contribution made by library service could not function. volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The management team and trustees continued to have combined meetings. We also invited group leaders to some of our meetings to gain their input. We were not able to recruit an Events Coordinator but despite this managed to continue running successful fundraising and social events. We would still however welcome an individual dedicated to this role. Although our advertising did not attract anyone to this position, we did manage to recruit more volunteers both to work in the library and also people interested in becoming a trustee. Our Digital Drop-in group continued to be very popular. The Busy Hands group continued to meet and produced some very imaginative and colourful displays for inside and outside the library. We are lucky to have some very skilled crafters. Wriggly Readers is now a well- established group for pre-schoolers and runs weekly. The adult Book Group met monthly and was soon oversubscribed. Towards the end of the year, a Board Games group was started. We value the outdoor space in front of the library which has become a focal point in the village. Volunteers tended the garden and we often had displays by local school children as well as by our own Busy Hands group. We found that the library is increasingly being used as a meeting place for various agencies with their service users. Various other agencies (e.g. Police Beat surgery) also asked if they could hold drop-in sessions for local people which we were happy to accommodate and advertise. Our outdoor book sales and other sales are popular, weather permitting. |
We are gradually becoming recognised as a place for the whole community to visit, to enjoy and make good use of the facilities. The new bench installed outside the library has been well used and much appreciated by the community.
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|---|
Achievements against objectives set |
Para 1.41 |
In June 2022, the li Wriggly Readers gr children and their p same month, a Boo started. We started a regula group in February 2 These have continu successfully along out of hours group We held a “Thank Y in January 2023 for “Friends” of the lib opportunity for vol another and put “N was much apprecia |
brary started a oup for pre-school arents/carers. In the k Club was also r Board Games 023. ed to run side our other regular s. ou” social afternoon our volunteers & rary. It was an unteers to meet one ames to Faces”. It ted. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Our books, plants outside continued t raise the profile of t “big” raffles selling tickets (at £1 each). donated by local bu Our Friends (of the continued to be su |
& other sales held o raise funds and he library. We held 2 between 600 & 900 All the prizes being sinesses. library) scheme pported. |
| Investment performance against objectives |
Para 1.41 | Not applicable | |
| Other |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|---|
Achievements against objectives set |
Para 1.41 |
In June 2022, the li Wriggly Readers gr children and their p same month, a Boo started. We started a regula group in February 2 These have continu successfully along out of hours group We held a “Thank Y in January 2023 for “Friends” of the lib opportunity for vol another and put “N was much apprecia |
brary started a oup for pre-school arents/carers. In the k Club was also r Board Games 023. ed to run side our other regular s. ou” social afternoon our volunteers & rary. It was an unteers to meet one ames to Faces”. It ted. |
| Performance of fundraising activities against objectives set |
Para 1.41 | Our books, plants outside continued t raise the profile of t “big” raffles selling tickets (at £1 each). donated by local bu Our Friends (of the continued to be su |
& other sales held o raise funds and he library. We held 2 between 600 & 900 All the prizes being sinesses. library) scheme pported. |
| Investment performance against objectives |
Para 1.41 | Not applicable | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The library was in a stable position as of 31st March 2023. The current account held £13,571. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The library maintains a level of reserves to ensure long-term financial sustainability. The library no longer receives (as of 31 March 2022) financial support from Leicestershire County |
| Council (LCC) but in its first ‘independent’ year, fund-raising and donations kept the library in a strong financial position. |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £21,210 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The library is in the fortunate position of having a healthy current account balance and sufficient reserves to support it, if needed, over the next five years. |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fund-raising (profit) included monies from: Summer 2022 Raffle - £823 Quiz Night Sept 2022 - £302 Winter 2022 Raffle - £586 Quiz Night March 2023 - £363 In addition, the library received money raised from our Groups’ session fees (e.g. £1 per attendee) - £687. The library received Section 106 grant money from LCC (£392). This was used to cover the start-up costs for the Wriggly Readers Group, e.g. purchase of sensory books; toys; toilet seat; infant tables and other equipment. The library received a £240 grant from Blaby District Council to purchase a SumUp® card reader (to facilitate cashless payments at the library counter). A £1000 donation was received from a former local resident. £500 was donated by ASDA as part of their Green Token Giving Programme charity scheme. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable |
| A description of the principal risks facing the charity |
Para 1.46 | Now that the charity has been in place for seven years, new trustees & management team members are needed. There is currently a lack of volunteers willing to take on the “running” of the library. |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Incorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by existing trustees following formal application |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees As a Community Managed Library (CML) we have a dedicated support team from The charity’s organisational Leicestershire County Council for the structure and any wider Para 1.51 provision of a “living” library service. network with which the charity works Relationship with any Para 1.51 related parties Other
Reference and Administrative details
| Charity name | Narborough & Littlethorpe Community Library |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1167677 |
| Charity’s principal address | Station Rd Narborough Leicester LE19 2HR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Helen Huston | Chair | |||
| Sarah Peck | Treasurer / Joint Secretary |
|||
| Clinton Ingrams | Data Protection | |||
| Margaret Watkins | Joint Secretary | |||
| Patricia Foster-Lutz | Safeguarding | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Margaret Watkins Full name(s) Helen Huston
Position (eg Secretary, Chair Joint secretary Chair, etc)
Date
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Narborough and Littlethorpe Community Library On accounts for tho year ondod Charity no (if any) 31 March 2023 1167677 Set out on pages I report to the trustees on my examination of the accounts of the above charty ('Ihe Trust") for the year ended 3110312023 Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation bas1$ of report of the accounts in acLordar)co with the requirements of the Charities Act 2011 1.the Acf'l- I report respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my 8xamination, I have followed the applicable Directions given by Ihe Charity Commission under section 145(5}Ib) of the Act. I have completed my examination. I confirm that no mal8rial matters have come lo my attention in connection with the examination which gives me cause lo believe that in, any material respect.. 2ccounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wth the accounting records Independent examlnerfs statement I havg no concems and have come across no oth8r matters in connection with the examination to which attention should be drawn in order to enable 2 nderstanding of t oun e word (he brackets if they do not apply. Slgned: Dale: Namè: Relevant profassional qualificatlon(sl or body lif any): Address: IER October 2018