Ripley and District Agricultural and Horticultural Society Ltd (A company limited by guarantee)
Trustees' report and financial statements
for the year ended 31 December 2023
Company number: 08451858
Charity number: 1167623
Ripley and District Agricultural and Horticultural Society Ltd (A company limited by guarantee)
Contents
| Page | |
|---|---|
| Charity information | 1 |
| Trustees' report | 2 - 3 |
| Independent examiners' report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 - 7 |
| Notes to the financial statements | 8 - 11 |
Ripley and District Agricultural and Horticultural Society Ltd (A company limited by guarantee)
Charity information
| President | Sir Thomas Ingilby Bt. | |
|---|---|---|
| Trustees | R W Rusby | |
| K Smith | ||
| M Smith | ||
| W Walmsley | ||
| Principal Officers | H Shepherd | Chairman |
| C Smith | Vice-chairman | |
| C McLelland | Treasurer | |
| T Smith | Secretary | |
| Charity number | 1167623 | |
| Company registration number | 08451858 | |
| Principal Office | Cowling Swift & Kitchen | |
| 8 Blake Street | ||
| York | ||
| YO1 8XJ | ||
| Independent Examiner | B Cross ACA | |
| The Barker Partnership | ||
| Chartered Accountants | ||
| 17 Central Buildings | ||
| Market Place | ||
| Thirsk | ||
| North Yorkshire | ||
| YO7 1HD | ||
| Bankers | Barclays Bank Plc | |
| 1-3 Parliament Street | ||
| York | ||
| YO1 8SE |
1
Ripley and District Agricultural and Horticultural Society Ltd (A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 December 2023
The trustees present their report and the financial statements for the year ended 31 December 2023. The trustees, who are also directors of Ripley and District Agricultural and Horticultural Society Ltd for the purposes of company law and who served during the year and up to the date of this report are set out on page 1.
Governing instrument
Ripley and District Agricultural and Horticultural Society Ltd is a company limited by guarantee and a registered charity governed by its memorandum and articles of association. Charity number 1167623 and Company number 08451858.
The company was incorporated on 19 March 2013 and registered with the Charities Commission on 13 June 2016.
The charity's objects and regulations are regulated by the society rules.
Administrative information
The charity number, principal office and the trustees who served during the year and up to the date of this report are set out on page 1.
The trustees are appointed by the committee and other trustees.
Objectives and activities
The objectives of the charity is the furtherance of good animal husbandry, agricultural practice and education.
We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future activities.
Achievements and performance
A successful Ripley Show was held on 13th August 2023 with good attendance numbers. The show promoted and educated visitors on both agriculture and horticulture.
Financial review
Income totalled £80,240 (2022 - £64,693) during the year and expenditure totalled £84,107 (2022 - £78,556) resulting in a deficit of £3,867 (2022 - deficit of £13,863).
At the Balance sheet date the charity had reserves of £51,055.
Investment policy
The trustees have the power to invest in such assets as they see fit.
Reserves policy
The trustees have established a policy to ensure that there is sufficient funds available for the next financial period.
Statement of trustees' responsibilities
The trustees (who are also directors of Ripley and District Agricultural and Horticultural Society Ltd for the purpose of company law) are responsible for preparing the and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
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Ripley and District Agricultural and Horticultural Society Ltd (A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 December 2023
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
The trustees recommend that Mr B Cross ACA remain in office until further notice.
This report was approved by the trustees on 24 May 2024 and signed on their behalf by
R W Rusby Director
3
Ripley and District Agricultural and Horticultural Society Ltd
(A company limited by guarantee)
Independent examiner's report to the trustees on the unaudited financial statements of Ripley & District Agricultural and Horticultural Society Ltd.
I report on the financial statements of Ripley & District Agricultural and Horticultural Society Ltd for the year ended 31 December 2023 which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the '2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's report
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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(1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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(2) the accounts do not accord with those accounting records; or
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(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
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(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...........................................................
B Cross ACA
The Barker Partnership Chartered Accountants 17 Central Buildings Market Place Thirsk North Yorkshire YO7 1HD
24 May 2024
4
Ripley and District Agricultural and Horticultural Society Ltd
(A company limited by guarantee)
Statement of financial activities (incorporating the income and expenditure account)
For the year ended 31 December 2023
| Unrestricted funds Notes £ Income and endowments from: General income 2 75,482 Investment income 3 477 Annual dinner 4,281 Total income 80,240 Expenditure om: General expenses 4 80,110 Annual dinner 3,997 Total expenditure 84,107 Net movement in funds ) (3,867 Total funds brought forward 62,334 Total funds carried forward 58,467 |
2023 Total £ 75,482 477 4,281 80,240 80,110 3,997 84,107 ) (3,867 62,334 58,467 |
2022 Total £ 64,637 56 - 64,693 78,556 - 78,556 ) (13,863 76,197 62,334 |
|---|---|---|
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 8 to 11 form an integral part of these financial statements.
5
Ripley and District Agricultural and Horticultural Society Ltd
(A company limited by guarantee)
Balance sheet
as at 31 December 2023
| Notes Fixed assets Tangible assets 5 Current assets Barclays Bank high interest account Barclays Bank community account Prepayments Net current assets Net assets Funds Unrestricted income funds 8 Total funds |
2023 £ £ 7,412 47,599 2,706 750 51,055 51,055 58,467 58,467 58,467 |
2022 £ £ 7,412 53,000 1,134 788 54,922 54,922 62,334 62,334 62,334 |
2022 £ £ 7,412 53,000 1,134 788 54,922 54,922 62,334 62,334 62,334 |
|---|---|---|---|
| 62,334 | |||
| 62,334 | |||
| 62,334 |
The Balance Sheet continues on the following page.
The notes on pages 8 to 11 form an integral part of these financial statements.
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Ripley and District Agricultural and Horticultural Society Ltd
(A company limited by guarantee)
Balance sheet (continued)
Trustees statements required by Sections 475(2) and (3) for the year ended 31 December 2023
For the year ended 31 December 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
• The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
• The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.
The financial statements were approved by the board on 24 May 2024 and signed on its behalf by
R W Rusby
Trustee
Company registration number 08451858
Charity registration number 1167623
The notes on pages 8 to 11 form an integral part of these financial statements.
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Ripley and District Agricultural and Horticultural Society Ltd (A company limited by guarantee)
Notes to financial statements for the year ended 31 December 2023
1. General information
The company is a private company limited by shares, registered in England and Wales. The address of the registered office Cowling Swift & Kitchen, 8 Blake Street, York, YO1 8XJ.
1.1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.2. Basis of accounting
The financial statements are prepared under the historical cost convention and in accordance with the Charities SORP (FRS 102) and the Companies Act 2006.
The financial statements are prepared in sterling, which is the functional currency of the entity.
1.3. Cashflow
The charity has taken advantage of the exemption from the requirement to produce a cashflow statement because it is a small charity.
1.4. Income
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Income from investments is included in the year in which it is receivable.
1.5. Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
1.6. Tangible fixed assets and depreciation
In order for the financial statements to show are true and fair view of the charities financial position, the trustees have decided that the whole cost of all assets is charged to the Income and Expenditure Account when the asset is brought into use, net of any grants receivable which are written off against expenditure. This treatment represents a departure from the provisions according to FRS 102 as the assets are not capitalised and depreciated.
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Ripley and District Agricultural and Horticultural Society Ltd
(A company limited by guarantee)
Notes to financial statements for the year ended 31 December 2023
2. General income
| Unrestricted funds £ Gate receipts 38,547 Entry fees 4,856 Trade stands and concessions 9,852 Commissions 5,297 Subscriptions received 6,680 Donations 829 Sponsorships 3,540 Catalogue sales 479 Advertisements 2,325 Memebrship 3,077 75,482 3. Investment income Unrestricted funds £ Bank interest received 477 477 |
2023 Total £ 38,547 4,856 9,852 5,297 6,680 829 3,540 479 2,325 3,077 75,482 2023 Total £ 477 477 |
2022 Total £ 33,063 2,727 10,678 2,967 7,412 690 2,445 485 2,145 2,025 |
|---|---|---|
| 64,637 | ||
| 2022 Total £ 56 |
||
| 56 |
9
Ripley and District Agricultural and Horticultural Society Ltd
(A company limited by guarantee)
Notes to financial statements for the year ended 31 December 2023
4. General expenses
| Unrestricted funds £ Showground preparation costs 54,010 Prizes 6,800 Cups and rosettes 2,065 Refunds 230 Advertising 126 Hospitality, lunches and teas 40 Judge's expenses 662 Telephone and sundry - Insurance 3,788 Printing 2,960 Stationery and office supplies 1,183 Donations - Subscriptions 302 Accountancy 1,087 Honoraria 5,107 Computer 1,515 Sundry 235 80,110 |
2023 Total £ 54,010 6,800 2,065 230 126 40 662 - 3,788 2,960 1,183 - 302 1,087 5,107 1,515 235 80,110 |
2022 Total £ 48,165 6,016 2,343 223 436 3,603 781 294 3,535 4,734 362 100 226 727 5,107 1,719 185 78,556 |
|---|---|---|
| Tangible fixed assets Plant and machinery £ Cost At 1 January 2023 and At 31 December 2023 7,412 Net book values At 31 December 2023 7,412 At 31 December 2022 7,412 |
Total £ 7,412 |
|---|---|
| 7,412 | |
| 7,412 |
5. Tangible fixed assets
The Silver Cups were valued in 1992.
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Ripley and District Agricultural and Horticultural Society Ltd
(A company limited by guarantee)
Notes to financial statements for the year ended 31 December 2023
6. Employees
| Employment costs Honoraria No employee received emoluments of more than £60,000 (2022 : None). |
2023 £ 5,107 |
2022 £ 5,107 |
|---|---|---|
No trustees received or any person connected with them received any remuneration during the year (2022 - £nil).
7. Taxation
The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.
8. Analysis of net assets between funds
| Unrestricted funds £ Fund balances at 31 December 2023 as represented by: Tangible fixed assets 7,412 Current assets 51,055 58,467 |
Total funds £ 7,412 51,055 |
|---|---|
| 58,467 |
Unrestricted funds are held and used for fuiture annual shows.
9. Related party transactions
There were no transactions with related parties.
10. Company limited by guarantee
Ripley and District Agricultural and Horticultural Society Ltd is a company limited by guarantee and accordingly does not have a share capital.
Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.
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