## **Trustees’ Annual Report for the period** ## **From Period start date 1[st] December 2022 To Period end date 30[th] November 2023** **Charity name:** Newport Library Working Group ## **Charity registration number: 1167617** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|a) To advance education of the public in
the town of Newport Pembrokeshire
and surrounding areas, in particular
but not exclusively by the running and
management of a community library
facility for the benefit of the public.
b) To promote for the benefit of the
inhabitants of the town of Newport,
Pembrokeshire and the surrounding area
and for visitors to the town the provision
of facilities for education, recreation or
other leisure time occupation of
individuals who have need of such
facilities by reason of the youth, age,
infirmity or disablement, financial
hardship or social and economic
circumstances or for the public at large in
the interests of social welfare and with
the object of improving the condition of
life of the said inhabitants and visitors.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We operate the library for the benefit of
inhabitants of and visitors to Newport,
and recruit new library members. We
also recruit and train new volunteers.
We also open on Friday afternoons
during term time specifically for the local
primary schooltovisit.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning our activities for the year we
kept in mind the Charity Commission’s
guidance on public benefit at our trustee
meetings.| **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Volunteers provide 6 opening hours a week,
plus Friday opening for the primary school
pupils, who would not otherwise be able to
visit a library. Volunteers help with
fundraising and planning and organising
events; preparing monthly financial reports,
and drawing up a rota. In September 2023
many of them took part in a parade through
the town to commemorate the centenary of
the Memorial Hall, and funded a large
banner which is now used to advertise the
library when it is open.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Volunteers continued to promote the library
and, user numbers increased throughout the
year, and we recruited new members.
A survey confirmed that users were very
satisfied with all aspects of the library.
Two of our young volunteers were
nominated for a Pembrokeshire Association
of Voluntary Services award, and were
runners up in the category of young
volunteers. One left soon afterwards, having
successfully applied for a job, which she said
was due to volunteering with us, which gave
her greater confidence in dealing with
people.
The school headteacher is very pleased that
the primary school pupils are able to access
the library on Fridays. One of our volunteers
is also a volunteer at the school, helping
pupils with their reading, and knows from
experience that the regular visits are
beneficialto theirprogress.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|We held one fundraising event which raised
£654, and also received a grant of £5000.
These helped to boost our bank balance
which had been affected during Covid.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the year end we held just over £18,000
cash at bank in unrestricted funds.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Before our move to new premises, we aimed
to hold at least £6,000 in reserves to cover a
year’s operating costs. The costs in the new
building are much lower, however we have
not changed the amount held in reserve, to
cover any unforeseen contingencies.| |Amount of reserves held|Para 1.22|£6000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|We work in partnership with Pembrokeshire
County Council.| |Other||| ## **Reference and Administrative details** |Charity name|Newport Library Working Group| |---|---| |Other name the charity uses|Newport CommunityLibrary| |Registered charity number|1167617| |Charity’s principal address|1-2 Bank Cottages
Long Street
Newport
Pembrokeshire
SA420TN| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Rosalind McGarry|Chair||Newport Library Working
Group| ||Patricia Margaret
Davies|Secretary||Newport Library Working
Group| ||Bridget Ann
Selwyn|Treasurer||Newport Library Working
Group| ||Katherine Ann
Benzinski|Publicity Officer||Newport Library Working
Group| ||Lady Mary Alethea
Hallinan||6thJune 2023 to 30th
November 2023|Newport Library Working
Group| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **NEWPORT LIBRARY WORKING GROUP 2022-23** ## **Income** ## **Brought forwards** Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 ## **Total** |**WORKING GROUP**
**2022-23**
**Income**|**WORKING GROUP**
**2022-23**
**Income**|**WORKING GROUP**
**2022-23**
**Income**|**WORKING GROUP**
**2022-23**
**Income**|**WORKING GROUP**
**2022-23**
**Income**|**WORKING GROUP**
**2022-23**
**Income**|**WORKING GROUP**
**2022-23**
**Income**| |---|---|---|---|---|---|---| |Annual
donations
Single
donations
Local
organis-
ations
Fundraisin
g
IC half
payments
Grants*
Other||||||| |0.00|0.00|0.00|0.00|121.79|0.00|0.00| |0.00|0.00|0.00|0.00|0.00|0.00|0.00| |0.00|0.00|0.00|0.00|0.00|0.00|0.00| |0.00|0.00|0.00|0.00|151.93|5000.00|0.00| |0.00|0.00|0.00|0.00|215.09|0.00|0.00| |0.00|0.00|0.00|0.00|0.00|0.00|0.00| |0.00|0.00|0.00|0.00|49.67|0.00|0.00| |0.00|0.00|0.00|0.00|30.47|0.00|0.00| |95.00|0.00|0.00|0.00|34.70|0.00|0.00| |0.00|0.00|0.00|0.00|80.91|0.00|0.00| |0.00|0.00|0.00|654.00|81.43|0.00|0.00| |0.00|0.00|0.00|0.00|0.00|0.00|0.00| |||||||| |95.00|0.00|0.00|654.00|765.99|5000.00|0.00| *** NB: Grants are for specific projects (IIC & Time Banking), not for general fu** Check - total from S1 95.00 0.00 0.00 654.00 5000.00 Difference? OK OK OK OK OK ## **Expenditure** |||**Expenditure**|**Expenditure**|**Expenditure**|**Expenditure**|**Expenditure**|**Expenditure**|**Expenditure**| |---|---|---|---|---|---|---|---|---| |TOTALS||Rent &
buildings
insurance
Electricity,
Gas and
water half
Bills &
other
expenses
Admin &
prof.
services
Fundraisin
g expenses
Grant half
utilities
and others
Other||||||| |121.79||0.00|33.08|79.00|0.00|0.00|33.09|0.00| |0.00||0.00|85.89|0.00|0.00|0.00|85.89|0.00| |0.00||0.00|74.26|0.00|0.00|0.00|74.27|0.00| |5151.93||0.00|93.04|264.75|49.75|0.00|93.07|0.00| |215.09||0.00|68.89|228.96|0.00|0.00|95.29|0.00| |0.00||0.00|76.31|0.00|0.00|0.00|56.33|0.00| |49.67||0.00|49.97|0.00|0.00|0.00|270.73|0.00| |30.47||0.00|30.47|24.78|0.00|0.00|343.09|0.00| |129.70||0.00|25.34|0.00|0.00|0.00|25.34|0.00| |80.91||0.00|77.89|0.00|0.00|0.00|77.88|0.00| |735.43||0.00|44.36|78.85|0.00|0.00|44.37|0.00| |0.00||0.00|0.00|0.00|0.00|0.00|0.00|0.00| |||||||||| |**6514.99**||0.00|659.50|676.34|49.75|0.00|1199.35|0.00| ## **unds** 6674.99 0 659.5 676.34 49.75 0 FALSE OK OK OK OK OK |145.17|13995.93| |---|---| |171.78|13824.15| |148.53|13675.62| |500.61|18429.81| |393.14|18251.76| |132.64|18199.12| |320.70|17928.09| |398.34|17560.22| |50.68|17639.24| |155.77|17564.38| |167.58|18132.23| |0.00|| ## **2584.94** 1199.35 OK