## 2021 Annual Report AGM: Jan 30th 2022 1 ## Wychavon Festival of Brass ## Annual Report For the year ending 31st December 2021 **President Cllr Mrs. D Raphael 19 Boat Lane Evesham Worcestershire WR11 4BP** ## **Trustees and Officers:** **Chair Dr Val Trim** 55 Seymour Rd, Alcester B49 6LD **Festival Sec Mr Mike Pawson** 60 Gretton Rd, Winchcombe GL54 5EJ **Treasurer Mr Derrick Watt** 48 Three Springs Road, Pershore WR10 1HS ## **Other Trustees and Members:** **Mr Simon Dowdeswell Mr Dave Larner Mr Oliver Wilson Mrs Sarah Timms** Festival Secretary contact details Telephone: 07850 597106 Email: mikepawson@hotmail.com Website: festivalofbrass.co.uk Registered Charity number 1167590 2 ## Wychavon Festival of Brass ## **Chairman’s Report 2021** 2021 Despite another difficult year that saw rising and falling rates of Covid infections and a high degree of uncertainty that caused many organisations to abandon their efforts to organise and run their various events, the Wychavon Festival of Brass was exceptionally fortunate. As luck would have it, the Annual Entertainment Contest took place in a window of opportunity when, relatively speaking, Covid infection rates were low and the attendant strictures that had been regularly instituted to minimise the spread of the virus, were at their most lenient. This meant that the contest could go ahead. There was clearly a huge appetite amongst bands to compete and those that did enjoyed the day enormously. Although the eventual numbers were down on the previous year (45 performance were given from over three dozen bands - somewhat lower than the fifty plus entries we normally have) actual entries remained high with several late withdrawals due entirely to bands finding they had a Covid outbreak in the last few days leading up to contest day. In the run-up, all bands were made aware of their own responsibilities to curtail the Covid virus and it is heartening to know that bands took these responsibilities seriously and sensibly withdrew if that was necessary. Those which made it to the contest were delighted to be there and all bands behaved impeccably on the day. One issue remains, and it seems to be a perennial one, which is the management of bands within their allocated time span. One band was so lax that they exceeded their time slot excessively, and it was only because of the inclusion of comfort breaks that the timetable recovered. We must find a mechanism of managing situations like this more effectively by ensuring that bands are more time aware and that our volunteers have the knowledge and confidence to ‘chivvy’ bands along **.** All our service providers survived the pandemic and gave us their usual excellent service at the contest, and will again, although I anticipate a rise in their costs, as they struggle to recoup their 2021 losses in 2022. Our own losses were minimised by the healthy number of entries and the financial support given to us across the year from Evesham Town Council, and the promise of three years of support from The Elmley Foundation (among other grant providers and sponsors). Although ticket sales were down, the fact that well over two hundred people were prepared to travel to our contest, despite the uncertainties that Covid brings, says much about the warmth of feeling there is for what we do, as well as topping up the coffers somewhat. 3 In late November, we hosted a concert that showcased the test piece we commissioned form Dan Price to celebrate our thirty-year history. Performed by Langley Band with Avonbank support, this was an excellent concert given on a night when the icy blast of winter in the form of a blizzard deterred many would-be concertgoers. However, the small audience was an appreciative one, and, due to the sterling efforts of Diana and Rob Raphael, sufficient profit was made to fund both bands and to make a significant contribution to our own resources. On behalf of the WFB team, I formally thank Rob as Chair of the Wychavon District Council and Diana, as our President for their unprecedented support of this this concert and of our Festival of Brass in general. I thank Langley Band for their hard work in getting to grips with the test piece which I know took many hours of preparation. As a result of Rob’s efforts, in 2022 WDC has agreed to offer us some financial support and (at the time of writing) we have been promised an immediate sum of £1500. Discussions are underway about longer-term support. What this interest indicates is that our efforts over the last ten years or so, and the success of our Contest, is (at last) beginning to be recognised and we are starting to reap the rewards of those many hours of hard work! Another indicator is that other organisations are increasingly showing awareness of our success and expertise and look to us for support for their own enterprises. Recently, the NYBBGB contacted WFB regarding the forthcoming finals of their Young Conductor Competition and I was pleased to be able to offer them the benefit of our many years of experience. Links like this are worth fostering – their players of today are our competitors, conductors and players of tomorrow. All of this is only possible because of the many hours the WFB team puts in, with only the reward of doing a job as well as it possible, and for the satisfaction that this brings. I commend Mike for his efficient management of the volunteers (amongst other things), Oli for his dedication to our social media profile in a year when he has had many other pressing matters in his professional life, Sarah for her fresh approach and immediate understanding of what needs doing and Simon without whose practical skills and calmness in any emergency we would be lost. A special thanks goes to Derrick whose steady hand on the finances has been very much appreciated by us all. The WFB team can and should look forward to another exciting year in 2022. Let us all hope that Covid recedes, and things get back to normal. Stay Safe! Val Trim Chair of WFB 4 ## WFB 2021 Stewarding With Covid-19 still high in everyone’s mind, I expected there to be difficulties in finding sufficient volunteers to steward the 2021 event, and initially my fears were correct. I sent out e-mails to 140 previous volunteers, once in August asking them to save the date, and then again in September asking for their availability. Of these, 57 did not reply, and 43 were not available either for previous commitments, or for health reasons. Only running three halls instead of the usual four reduced the number of stewards required, but this still left a shortfall of about 40 bodies. Sarah recruited three new volunteers from COBB, and with Avonbank not competing this year, 18 members of the band were able to help. Dave Larner’s crew provided a further eight people who performed the parking and room guide functions. Several volunteers were extremely generous with their time and agreed to extended shifts or to perform double duties – one person doing 8am to 8.30pm and another 8am to 5pm! Because of the generosity of the volunteers, all the stewarding functions were fully covered, ensuring the smooth running of the event. I would like to express my thanks to all those who helped to steward on the day to make the contest run as well as usual. Mike Pawson 5 ## **TREASURER’S REPORT FOR THE YEARS 2020 AND 2021** # **CHARITY NUMBER 1167590** ## **OVERVIEW** The advent of Covid-19 restrictions resulted effectively in the income and expenditure for the 2021 Contest being spread over two years – 2020 and 2021 there being no Contest in 2020. The bank balance in the Contest account on 1 January 2020 was £5,495. The balance in the Youth Projects account was £3,768 at the same date. Apart from a small donation in the Contest account during 2020 the only other income was from Contest entry fees as can be seen in the 2020 accounts. As is usual funds were spent in the early part of the year advertising the Contest originally scheduled for 31 October. Other expenditure was mostly as normal although a donation was made to the Brass Bands England Emergency Fund to assist with the fallout from the Covid restrictions. The only other item of note was a welcome donation into the Youth Projects account from the Rotary Club. Funds held on 31 December 2021 were £5,039 and £4,018 respectively, the total being £9,057 to carry forward to 2022. Total income and expenditure for the combined years is shown below. **----- Start of picture text -----**
TOTAL INCOME 2020/21
1
- 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000
Trade stands and adverts Wychavon Sketches Concert Ticket sales
Donations and grants Contest entry fees
**----- End of picture text -----**
6 **----- Start of picture text -----**
TOTAL EXPENDITURE 2020/21
1
- 1,000.00 2,000.00 3,000.00 4,000.00 5,000.00 6,000.00 7,000.00 8,000.00
St John Ambulance Insurance Programme booklets Trophies
Adjudicators Advertisements Premises hire Carpets
Hire of drapes Percussion Other Prizes
**----- End of picture text -----**
## **CONTEST ACCOUNT Income - 2021** £8,100 was given to the charity by donation and grant during 2021. A further £4,325 was received in entry fees making the total for the two years £9,210. Ticket sales were £2,184 reflecting a reduced attendance at the 2021 Contest. Income from Advertisers and Trade Stands was £860. A celebratory concert including the first public performance of the previously sponsored new piece _Wychavon Sketches_ produced a net income of £907. ## **CONTEST ACCOUNT Expenditure - 2021** Expenditure totalled £19,425 as detailed in the Notes to the Statement of Financial Affairs. The main items of expenditure were as in previous years although the amounts were slightly different. ## **YOUTH PROJECTS Account** There was no activity in this account during 2021. The separate extra set of accounts combining 2020 with 2021 is here presented so that easy comparison may be made with 2019. 7 |**Contest Account**
**Bank Balance as at 1 January 2020**
**Notes**
**Income**
Donations and grants
1
Ticket sales
Exhibitors and Advertisers
_Wychavon Sketches Concert_
**Expenditure**
Contest
2
Other
3
**Bank Balances as at 31 December**
**Youth Projects Account**
**Bank Balance as at 1 January 2020**
**Income**
Rotary Club donation
**Expenditure**
Fame project expenses
Other expenditure
**Bank Balances as at 31 December**
**Total bank balances**|**WYCHAVON FESTIVAL OF BRASS**
**STATEMENT OF FINANCIAL AFFAIRS**
**AS AT 31 DECEMBER 2021**
**Registered Charity 1167590**
**£**
**£**
**£**
**£**
5,495.03
6,076.10
8,105.00
6,532.00
2,184.00
3,670.00
860.00
1,340.00
907.40
12,056.40
363.42
11,905.42
17,551.43
17,981.52
12,098.88
10,476.14
413.18
12,512.06
2,010.35
12,486.49
**5,039.37**
**5,495.03**
3,768.20
4,995.40
250.00
500.00
4,018.20
5,495.40
-
1,689.00
-
-
38.20
1,727.20
**4,018.20**
**3,768.20**
£
**9,057.57**
£
**9,263.23**
**2020/21**
**2019**|**WYCHAVON FESTIVAL OF BRASS**
**STATEMENT OF FINANCIAL AFFAIRS**
**AS AT 31 DECEMBER 2021**
**Registered Charity 1167590**
**£**
**£**
**£**
**£**
5,495.03
6,076.10
8,105.00
6,532.00
2,184.00
3,670.00
860.00
1,340.00
907.40
12,056.40
363.42
11,905.42
17,551.43
17,981.52
12,098.88
10,476.14
413.18
12,512.06
2,010.35
12,486.49
**5,039.37**
**5,495.03**
3,768.20
4,995.40
250.00
500.00
4,018.20
5,495.40
-
1,689.00
-
-
38.20
1,727.20
**4,018.20**
**3,768.20**
£
**9,057.57**
£
**9,263.23**
**2020/21**
**2019**| |---|---|---| ||**£**
8,105.00
2,184.00
860.00
907.40|**£**
**£**
6,076.10
6,532.00
3,670.00
1,340.00
363.42
11,905.42| ||12,098.88
413.18
-
-|17,981.52
10,476.14
2,010.35
12,486.49| |||**5,495.03**
4,995.40
500.00
5,495.40
1,689.00
38.20
1,727.20| ||£|**3,768.20**
£
**9,263.23**| 8 ## **NOTES TO THE STATEMENT OF FINANCIAL AFFAIRS COVERING 2020 AND 2021** |Note 1
Donations
Elmley Foundation
and Grants
Evesham Town Council
Rowlands Trust
Fleece Inn
New Moon Insurance
Anonymous
Note 2
Contest
Prizes
Percussion
Hire of drapes
Carpets
Premises hire
Advertisements
Adjudicators
Trophies
Programme booklets
St John Ambulance
Donation BBE Emergency Fund
Committee meal/expenses
Trailer haulage and upgrades
Trailer repairs
Part school pathway upgrade
Covid protection
Student assistance
AV system hire
BBE Safeguarding
Part new printer
Wrist bands
20 items under £100 each
less
Entry fees|3,000.00
2,000.00
2,000.00
1,000.00
100.00
5.00
8,105.00
6,850.00
2,652.00
1,692.96
1,641.00
1,500.00
1,393.00
1,385.23
454.50
440.00
403.20
250.00
232.85
229.93
220.00
220.00
165.42
160.00
140.40
120.00
120.00
109.20
929.19
21,308.88
9,210.00
12,098.88| |---|---| Note 3 Other expenditure Insurance premium 413.18 9 ## **TREASURER’S REPORT FOR THE YEAR TO 31 DECEMBER 2021** ## **CHARITY NUMBER 1167590** ## **OVERVIEW** The Charity started the year with total funds of £12,105 - £8,087 in the Contest account and £4,018 in the Youth Projects account. Transactions throughout the year have resulted in the closing balances of £5,039 in the Contest account and £4,018 in the Youth Projects account, the funds available to WFB at the end of the year totalling £9,057. Overall income for the year was £16,845 compared with £4,890 for 2020. Total expenditure was £19,424 in 2021; £2,297 in 2020. The large discrepancies are accounted for by the 2020 Contest being cancelled due to Covid19. A more satisfactory comparison is shown in the separate Statement of Financial Affairs and Notes that contrast the years 2020/2021 combined with 2019. **----- Start of picture text -----**
TOTAL INCOME 2021
1
0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000
Trade stands/adverts Wychavon Sketches Ticket sales Contest entry fees Donations and Grants
**----- End of picture text -----**
**----- Start of picture text -----**
TOTAL EXPENDITURE 2021
1
0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000
First Aid cover Insurance Programme booklets Trophies
Hire of Drapes Adjudicators Premises hire Carpets
Other Percussion Prizes
**----- End of picture text -----**
10 More detail of the financial activities of WFB for the year can be found in the following Statement of Financial Affairs and Notes for 2021. |**Contest Account**
**Bank Balance as at 1 January**
Notes
**Income**
Donations and Grants
1
Ticket sales/Contest entry fees
Exhibitors and Advertisers
_Wychavon Sketches_Concert
**Expenditure** Contest (net)
2
Other expenditure
3
**Bank Balance as at 31 December**
**Youth Projects Account**
**Bank Balance as at 1 January**
**Income**
Rotary Club donation
**Expenditure**
**Bank Balance as at 31 December**
**Total bank balances**|**WYCHAVON FESTIVAL OF BRASS**
**STATEMENT OF FINANCIAL AFFAIRS**
**AS AT 31 DECEMBER 2021**
**Registered Charity 1167590**
**£**
**£**
**£**
**£**
8,087.53
5,495.03
8,100.00
5.00
2,184.00
4,885.00
860.00
---
907.40 12,051.40
---
4,890.00
20,138.93
10,385.03
14,686.38
413.18
15,099.56
2,297.50
2,297.50
**5,039.37**
**8,087.53**
4,018.20
3,768.20
0.00
250.00
4,018.20
4,018.20
0.00
0.00
**4,018.20**
**4,018.20**
£
**9,057.57**
£ **12,105.73**
**2021**
**2020**| |---|---| 11 ## **NOTES TO THE STATEMENT OF FINANCIAL AFFAIRS AS AT 31 DECEMBER 2021** |Note 1
Donations
Elmley Foundation
and Grants
Evesham Town Council
Rowlands Trust
Fleece Inn
New Moon Insurance
Note 2
Contest
Prizes
Percussion
Carpets
Premises Hire
Adjudicators
Hire of drapes
Trophies
Programme booklets
St John Ambulance
Advertisements
Trailer haulage and upgrades
Trailer repairs
Covid protection
Student assistance
AV system hire
BBE Safeguarding
Part cost new printer
Wrist bands
14 items under £100 each
less
Entry fees|3,000.00
2,000.00
2,000.00
1,000.00
100.00
8,100.00
6,850.00
2,652.00
1,641.00
1,500.00
1,385.23
1,304.34
454.50
440.00
403.20
348.00
229.93
220.00
165.42
160.00
140.40
120.00
120.00
109.20
768.16
19,011.38
4,325.00
14,686.38| |---|---| Note 3 Other expenditure Insurance premium 413.18 12 WYCHAVON FESTIVAL OF BRASS 1167590 Receipts and payments accounts Forthe pèriod from 01101r21 To 3111¥21 Section A Receipts and payments Unrèstricted funds to the n•?￿t R•strictÈd fundi Endowmert fvnd Total funds Last y•ar trJ the noaFest£ A1 Rèeei ¢otrtest entry fe85 DoTratron8 and rants ri¢ketsal85 Ethibit0￿ and atkns8m8nts hsvon Sktrtch8$ concerel to t￿ nfraFUt£ totho vwrest£ to Iho n•ar•st£ 4,32S 4.32S 8.100 2,184 2.184 255 1.257 Sub tOlal(Gmss inconE for AR) 16,728 18.726 4140 A2 Asset and investmènt sales, {se• tab￿). Sub ￿1•1 Total recelpts A3Pa ments Con1¢5t prizes PercusgAon hire Carpets Premw thir Adjudicator8 Hire of drapes Tfophi8È Programme boo￿81& Insurance Firstaid tt6ms under£4 6.850 6S2 1,841 2.652 1,385 1,304 454 1,385 4S4 413 4103 2.733 413 403 Sub total 1352 A4 A¥s8t and In￿￿tM•nt puwh8#es.18e• tsbl•) Sub total Net of reeeipts/(p8ymentsJ A5 Trnn¥fer¥ b•t¥￿ft funds A6 Cash fvnds last yèar end Cash funds this yoar ènd 12,106 9.057 12.108 9,057 9,263 12.106 CCXX R1 accounts Issi 1W01r2022 Section B Statement of assets and liabilities at the end of the period Categories Details Unrestricted fund$ to npare$t£ Restricted fuftds to nea*tSt£ Endowm•ftt fund to neawe$t£ B1 Cash funds B8nk balgnce-contsst S.039 ank ba8nce- Youth Project 4￿18 Total cash Yunds 9,057 rtlsll Unrestricted fund$ to neai8St£ Restri¢ted nds to noaretsi£ Endowmènt funds to hea¥est£ Deta*ls Details Fund towhkh Cost Cuiwet)tvalug 83 Investment assets Details Fund towhkh assèt belon Cost lopdoTrall CuirpntvahJ8 nal 84 Assets retalned for the charity's own use Details Fund towh*h ILA Amtyjntdue When due BS Uabllltios SvJned by one or fy¥o trustees on beh811 ol all the tru&tees Signatur• Print Namtr D8t$ of val 4, b CCXX R2 acc￿nts ISSI 12101r2022