Trustees’ Annual Report for the period
From 1 September 2023 Period start date To 31 August 2024 Period end date
Charity name: Cornwall Concert Orchestra
Charity registration number: 1167586
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals; 2. to further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The orchestra exists to give amateur musicians an opportunity to play orchestral music in rehearsals and public performances. Some of the members of the orchestra are experienced instrumentalists, whilst others have returned to playing after a break, in some cases for many years. There is an open membership policy, with no auditions held for people wishing to join. The aim of the orchestra is to improve members playing skills, and particularly those needed to play well in a large ensemble. Rehearsals take place every Monday evening except for bank holidays and a 6 week summer break. The orchestra gives three or four public concerts a year, at various venues in Cornwall. The programme of one of these is usually designed to appeal to families with children of all ages, with the aim of introducing them to the world of orchestral music. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of the orchestra will at all times act in accordance with the guidance issued by the charity commissioners on public benefit. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The orchestra does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | The orchestra purchased a 32” timpani and triangle during the year, enabling it to play a wider range of orchestral repertoire. |
| Contribution made by volunteers |
Para 1.38 | All the trustees of the orchestra, the committee and the members of the orchestra give their time on a voluntary basis. The orchestra hires the services of a professional conductor/musical director who is responsible for determining musical polices and repertoire, and for running all the rehearsals and conducting at the concerts. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The size of the orchestra has stabilised at between 55 and 60 members. As a result the quality of playing is increasing, as is the number of concerts being played. One of the aims of the charity is to introduce live classical orchestral music to children who may never have experienced it before. To this end, the orchestras gives an annual children’s concert around Christmas. This took place in early December 2023 in Truro. Further orchestral concert took place in March 2024 in Falmouth and June 2024 in Newquay. In addition the orchestra played a special concert in April 2024 in Redruth in association with the Trelya Collective. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The orchestra made a significant surplus of about £1600, due to increased membership subscriptions and four successful concerts. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The orchestra retains a level of working reserves of around 50% of annual expenditure in order to purchase music in advance of concerts, to pay for rehearsal spaces in advance and to cover any other miscellaneous expenditure. |
| Amount of reserves held | Para 1.22 | £5241 at the end of the orchestra year (August 31st 2024) |
|---|---|---|
| Reasons for holding zero reserves |
Para 1.22 | N.A. |
| Details of fund materially in deficit |
Para 1.24 | N.A. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The annual donation/subscription remained at the same level as the previous year, and are currently sufficient, with other income, to cover the orchestra’s regular expenditure. The financial prospects for the orchestra going forward are therefore good. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The income of the orchestra comes mainly from members donations / subscriptions and ticket sales at concerts. Around half of the expenditure of the orchestra comprises payments to the professional conductor/musical director and to other professionals on an occasional basis when he is not available. He is essential to the success of the orchestra, and the achievement of its charitable aims. The rest of the expenditure is for other essential services, including hire of rehearsal room and concert venues, purchase and hire of music, engagement of soloists, publicity of concerts, hire of transport for instruments, insurance, etc. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The orchestra’s funds are relatively limited, and therefore an investment strategy is not considered an issue. However, the orchestra has now invested in a set of three of timpani, which will be a valuable resource for rehearsals and concerts. They are stored at the church where rehearsals take place. These timpani are made available for use by other amateur orchestras, provided that they have suitable insurance if they are taken away from the church. |
| A description of the principal risks facing the charity |
Para 1.46 | The orchestra remains in its rehearsal space in a church in Truro, which is expected to be available for the foreseeable future. The most significant risk is attracting sufficient audience numbers to our concerts to cover our costs. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charitable Incorporated Organisation |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | ‘Constitution of a Charitable Incorporated Organisation with voting members other than its charity trustees’ (‘Association’ Model Constitution) issued by the Charity Commission |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by members of the charity at the Annual General Meeting |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Cornwall Concert Orchestra |
|---|---|
| Other name the charity uses | No other names |
| Registered charity number | 1167586 |
| Charity’s principal address | 12 Trevellan Road Mylor Bridge Falmouth Cornwall TR11 5NE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Andrew Beard | Treasurer (until 7th October 2024) |
|||
| Susan Stone | Chair | |||
| Laura Williams | ||||
| JennyPitt | ||||
| Catherine McCabe | Treasurer (from 7th October 2024) |
|||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| None | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| None |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Andrew Richard Beard ~~oo~~ Position (eg Secretary, Trustee and Previous treasurer Chair, etc) ~~ee~~ Date 4 November 2024 ~~Pp~~
Cornwall Concert Orchestra - Summary Accounts 2023-24
1st September 2023 -31st August 2024
| 2022-23 | 2023-24 | |
|---|---|---|
| £ | ||
| OPENING BALANCE | 1671.52 | 3604.77 |
| Income | ||
| Membership fees | 5418.27 | 6394.06 |
| Concert income (inc. refreshments) | 1768.11 | 2103.48 |
| Playing day income | 170 | |
| Gift Aid refund | 1073.77 | 1366.85 |
| Donation (Treylva Collective) | 1070 | |
| Grants for soloists (Making Music) | 300 | |
| Concert sponsorship | 200 | 400 |
| Grant from Cornwall Council | 400 | |
| Other income | 61.35 | 56.05 |
| TOTAL INCOME | 9221.5 | 11560.44 |
| Expenditure | ||
| Musical Director and conductor fees | 2600 | 3239 |
| Rehearsal hall hire | 1677.6 | 1250 |
| Concert venues hire and other costs | 658.1 | 898.2 |
| Concert cover players | 40 | 60 |
| Concert expences | 59 | 258.92 |
| Solosts fees and travel | 792.19 | 950 |
| Playing day venue hire | 100 | |
| Music hire and purchase | 361.41 | 1136.1 |
| Publicity, printing and web costs | 460.47 | 206.9 |
| Making Music membership and insurance | 244.18 | 280.28 |
| Instrument purchase (32" timpani & cover) | 255 | 1453.98 |
| Other expenditure | 140.3 | 90.25 |
| TOTAL EXPENDITURE | 7288.25 | 9923.63 |
| SURPLUS/DEFICIT | 1933.25 | 1636.81 |
| CLOSING BALANCE | 3604.77 | 5241.58 |
| Prepared on a cash basis | ||
| Andrew Beard, Treasurer |
25-Sep-23