## **Trustees’ Annual Report for the period** **From 1 September 2022 Period start date To 31 August 2023 Period end date** ## **Charity name: Cornwall Concert Orchestra** ## **Charity registration number: 1167586** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1.
to advance, improve, develop and
maintain public education in, and
appreciation of, the art and science
of music in all its aspects by any
means the trustees see fit, including
through the presentation of public
concerts and recitals;
2.
to further such charitable purpose
or purposes as the trustees in their
absolute discretion shall think fit but
in particular through the making of
grants and donations.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The orchestra exists to give amateur
musicians an opportunity to play orchestral
music in rehearsals and public
performances. Some of the members of
the orchestra are experienced
instrumentalists, whilst others have
returned to playing after a break, in some
cases for many years. There is an open
membership policy, with no auditions held
for people wishing to join. The aim of the
orchestra is to improve members playing
skills, and particularly those needed to play
well in a large ensemble.
Rehearsals take place every Monday
evening except for bank holidays and a 6
week summer break. The orchestra gives
three or four public concerts a year, at
various venues in Cornwall. The
programme of one of these is usually
designed to appeal to families with children
of all ages, with the aim of introducing them
to the world of orchestral music.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of the orchestra will at all
times act in accordance with the guidance
issued by the charity commissioners on
public benefit.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The orchestra does not make grants.| |Policy on social investment
including program related
investment|Para 1.38|The only investment made by the orchestra
during the year was the purchase of covers
for our timpani, which protect them
between rehearsals and concerts.| |Contribution made by
volunteers|Para 1.38|All the trustees of the orchestra, the
committee and the members of the
orchestra give their time on a voluntary
basis.
The orchestra hires the services of a
professional conductor/musical director
who is responsible for determining musical
polices and repertoire, and for running all
the rehearsals and conducting at the
concerts.| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The size of the orchestra is continuing to
increase as it recovers from the pandemic.
As a result the quality of playing is
increasing, as is the number of concerts
being played.
One of the aims of the charity is to
introduce live classical orchestral music to
children who may never have experienced
it before. To this end, the orchestras gives
an annual children’s concert around
Christmas. This was delayed as a result of
the pandemic, and took place in March
2022 in Truro. A further orchestral concert
took place in June 2022 in Penzance. The
concert was planned to be repeated in
September as part of the St Ives Festival,
but has to be cancelled as it clashed with
the Queen’s funeral.| |---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The orchestra made a significant surplus of
almost £2000, due to increased
membership subscriptions and two
successful concerts.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The orchestra retains a level of working
reserves in order to purchase music in
advance of concerts, to pay for rehearsal
spaces in advance and to cover any other
miscellaneous expenditure.| |Amount of reserves held|Para 1.22|£3604 at the end of the orchestra year
(August 31st 2023)| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|N.A.| |Details of fund materially in
deficit|Para 1.24|N.A.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|A review of the annual
donation/subscription took place in
September 2022, having been unchanged
for around almost a decade. They were
increased by a modest amount, and income
has also increased due to new members.
The financial prospects for the orchestra
going forward are therefore good.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The income of the orchestra comes mainly
from members donations / subscriptions
and ticket sales at concerts.
Around half of the expenditure of the
orchestra comprises payments to the
professional conductor/musical director and
to other professionals on an occasional
basis when he is not available. He is
essential to the success of the orchestra,
and the achievement of its charitable aims.
The rest of the expenditure is for other
essential services, including hire of
rehearsal room and concert venues,
purchase and hire of music, engagement of
soloists, publicity of concerts, hire of
transport for instruments, insurance, etc.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The orchestra’s funds are relatively limited,
and therefore an investment strategy is not
considered an issue.
However, the orchestra invested in a pair of
timpani in the previous year, which will be a
valuable resource for rehearsals and
concerts.| |A description of the principal
risks facing the charity|Para 1.46|The orchestra moved to a new rehearsal
space in a church hall in Truro, and so
accommodation is no longer an issue. The
most significant risk is attracting suffient
audience numbers to our concerts to cover
our costs.| |Other||| ## **Structure, Governance and Management** Description of charity’s trusts: |Type of governing document
(trust deed, royal charter)|Para 1.25|Charitable Incorporated Organisation| |---|---|---| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|‘Constitution of a Charitable Incorporated
Organisation with voting members other
than its charity trustees’ (‘Association’
Model Constitution) issued by the Charity
Commission| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members of the charity at the
Annual General Meeting| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cornwall Concert Orchestra| |---|---| |Other name the charity uses|No other names| |Registered charity number|1167586| |Charity’s principal address|Bosdyppa,
Trungle,
Paul,
Penzance,
TR19 6UG| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Andrew Beard|Treasurer||| ||Susan Stone|Chair||| ||Laura Williams|||| ||JennyPitt|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**None**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** None ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Andrew Richard Beard|| ||
Treasurer|| ||21 February 2024|| ||21 February 2024|| ## **Cornwall Concert Orchestra - Summary Accounts 2022-23** 1st September 2022 -31st August 2023 |mber 2022 -31st August 2023|||| |---|---|---|---| ||2021-22|2022-23|| ||£|£|| |OPENING BALANCE|932.25||1671.52| |**Income**|||| |Membership fees|4414.17||5418.27| |Concert income (inc. refreshments)|1070.66||1768.11| |Playing day income|295||| |Gift Aid refund|1037.55||1073.77| |Donations (timpani fund)|725||| |Grants for soloists (Making Music)|300||300| |Concert sponsorship|||200| |Grant from Cornwall Council|||400| |Other income|59.59||61.35| |TOTAL INCOME|7901.97||9221.5| |**Expenditure**|||| |Musical Director and conductor fees|2500||2600| |Rehearsal hall hire|1626||1677.6| |Concert venues hire and other costs|429||658.1| |Concert cover players|55.92||40| |Wine purchase and licence for bar|||59| |Solosts fees and travel|334||792.19| |Playing day venue hire and conductor fees|260||| |Music hire and purchase|492.92||361.41| |Publicity, printing and web costs|184.76||460.47| |Making Music membership and insurance|193||244.18| |Instrument purchase (timpani covers)|1054.8||255| |Other expenditure|32.3||140.3| |TOTAL EXPENDITURE|7162.7||7288.25| |**SURPLUS/DEFICIT**|739.27||1933.25| |CLOSING BALANCE|1671.52||3604.77| |Prepared on a cash basis|||| |Andrew Beard, Treasurer|||| 6th October 2023