2023-08-31-accounts

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Trustees’ Annual Report for the period

From 1 September 2022 Period start date To 31 August 2023 Period end date

Charity name: Cornwall Concert Orchestra

Charity registration number: 1167586

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1. to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals; 2. to further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The orchestra exists to give amateur musicians an opportunity to play orchestral music in rehearsals and public performances. Some of the members of the orchestra are experienced instrumentalists, whilst others have returned to playing after a break, in some cases for many years. There is an open membership policy, with no auditions held for people wishing to join. The aim of the orchestra is to improve members playing skills, and particularly those needed to play well in a large ensemble. Rehearsals take place every Monday evening except for bank holidays and a 6 week summer break. The orchestra gives three or four public concerts a year, at various venues in Cornwall. The programme of one of these is usually designed to appeal to families with children of all ages, with the aim of introducing them to the world of orchestral music.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees of the orchestra will at all times act in accordance with the guidance issued by the charity commissioners on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The orchestra does not make grants.
Policy on social investment including program related investment	Para 1.38	The only investment made by the orchestra during the year was the purchase of covers for our timpani, which protect them between rehearsals and concerts.
Contribution made by volunteers	Para 1.38	All the trustees of the orchestra, the committee and the members of the orchestra give their time on a voluntary basis. The orchestra hires the services of a professional conductor/musical director who is responsible for determining musical polices and repertoire, and for running all the rehearsals and conducting at the concerts.
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The size of the orchestra is continuing to increase as it recovers from the pandemic. As a result the quality of playing is increasing, as is the number of concerts being played. One of the aims of the charity is to introduce live classical orchestral music to children who may never have experienced it before. To this end, the orchestras gives an annual children’s concert around Christmas. This was delayed as a result of the pandemic, and took place in March 2022 in Truro. A further orchestral concert took place in June 2022 in Penzance. The concert was planned to be repeated in September as part of the St Ives Festival, but has to be cancelled as it clashed with the Queen’s funeral.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The orchestra made a significant surplus of almost £2000, due to increased membership subscriptions and two successful concerts.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The orchestra retains a level of working reserves in order to purchase music in advance of concerts, to pay for rehearsal spaces in advance and to cover any other miscellaneous expenditure.

Amount of reserves held	Para 1.22	£3604 at the end of the orchestra year (August 31st 2023)
Reasons for holding zero reserves	Para 1.22	N.A.
Details of fund materially in deficit	Para 1.24	N.A.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	A review of the annual donation/subscription took place in September 2022, having been unchanged for around almost a decade. They were increased by a modest amount, and income has also increased due to new members. The financial prospects for the orchestra going forward are therefore good.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The income of the orchestra comes mainly from members donations / subscriptions and ticket sales at concerts. Around half of the expenditure of the orchestra comprises payments to the professional conductor/musical director and to other professionals on an occasional basis when he is not available. He is essential to the success of the orchestra, and the achievement of its charitable aims. The rest of the expenditure is for other essential services, including hire of rehearsal room and concert venues, purchase and hire of music, engagement of soloists, publicity of concerts, hire of transport for instruments, insurance, etc.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The orchestra’s funds are relatively limited, and therefore an investment strategy is not considered an issue. However, the orchestra invested in a pair of timpani in the previous year, which will be a valuable resource for rehearsals and concerts.
A description of the principal risks facing the charity	Para 1.46	The orchestra moved to a new rehearsal space in a church hall in Truro, and so accommodation is no longer an issue. The most significant risk is attracting suffient audience numbers to our concerts to cover our costs.
Other

Structure, Governance and Management

Description of charity’s trusts:

Type of governing document (trust deed, royal charter)	Para 1.25	Charitable Incorporated Organisation
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	‘Constitution of a Charitable Incorporated Organisation with voting members other than its charity trustees’ (‘Association’ Model Constitution) issued by the Charity Commission
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members of the charity at the Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Cornwall Concert Orchestra
Other name the charity uses	No other names
Registered charity number	1167586
Charity’s principal address	Bosdyppa, Trungle, Paul, Penzance, TR19 6UG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Andrew Beard	Treasurer
	Susan Stone	Chair
	Laura Williams
	JennyPitt

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
None

Name of chief executive or names of senior staff members (Optional information)

None

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Andrew Richard Beard
	Treasurer
	21 February 2024
	21 February 2024

Cornwall Concert Orchestra - Summary Accounts 2022-23

1st September 2022 -31st August 2023

mber 2022 -31st August 2023
	2021-22	2022-23
	£	£
OPENING BALANCE	932.25		1671.52
Income
Membership fees	4414.17		5418.27
Concert income (inc. refreshments)	1070.66		1768.11
Playing day income	295
Gift Aid refund	1037.55		1073.77
Donations (timpani fund)	725
Grants for soloists (Making Music)	300		300
Concert sponsorship			200
Grant from Cornwall Council			400
Other income	59.59		61.35
TOTAL INCOME	7901.97		9221.5
Expenditure
Musical Director and conductor fees	2500		2600
Rehearsal hall hire	1626		1677.6
Concert venues hire and other costs	429		658.1
Concert cover players	55.92		40
Wine purchase and licence for bar			59
Solosts fees and travel	334		792.19
Playing day venue hire and conductor fees	260
Music hire and purchase	492.92		361.41
Publicity, printing and web costs	184.76		460.47
Making Music membership and insurance	193		244.18
Instrument purchase (timpani covers)	1054.8		255
Other expenditure	32.3		140.3
TOTAL EXPENDITURE	7162.7		7288.25
SURPLUS/DEFICIT	739.27		1933.25
CLOSING BALANCE	1671.52		3604.77
Prepared on a cash basis
Andrew Beard, Treasurer

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6th October 2023