## **Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 1 Sept. 2020 **To** 31 August 2021 ## Section A Reference and administration details **Charity name** Cornwall Concert Orchestra **Other names charity is known by** **Registered charity number (if any)** 1167586 **Charity's principal address** 2 Treworlas Farm Cottages Ruan High Lanes Truro, Cornwall **Postcode TR2 5LN** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Katherine Davies Chairperson
2 William Box
3 Andrew Beard Treasurer
4 Susan Stone Secretary
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** None March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** None ## **Name of chief executive or names of senior staff members (Optional information)** None **Section B Structure, governance and management** ## **Description of the charity’s trusts** Charitable Incorporated Organisation Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trustee selection methods ‘Constitution of a Charitable Incorporated Organisation with voting members other than its charity trustees’ (‘Association’ Model Constitution) issued by the Charity Commission Elected by members of the charity at the Annual General Meeting - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 1. to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, **Summary of the objects** including through the presentation of public concerts and **of the charity set out in** recitals; **its governing document** 2. to further such charitable purpose or purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations. The orchestra exists to give amateur musicians an opportunity to play orchestral music in rehearsals and public performances. Some of the members of the orchestra are experienced instrumentalists, whilst others have returned to playing after a break, in some cases for many years. There is an open membership policy, with no auditions held for people wishing to join. The aim of the orchestra is improve members playing skills, and particularly those needed to play well in a large ensemble. **Summary of the main** Rehearsals take place every Monday evening except for bank **activities undertaken for** holidays and a 6 week summer break. The orchestra gives **the public benefit in** three or four public concerts a year, usually in Truro or **relation to these objects** Penzance. The programme of one of these is usually designed **(include within this** to appeal to families with children of all ages, with the aim of **section the statutory** introducing them to the world of orchestral music. **declaration that trustees have had regard to the** The trustees of the orchestra will at all times act in accordance **guidance issued by the** with the guidance issued by the charity commissioners on public **Charity Commission on** benefit. **public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 All the trustees of the orchestra, the committee and the members of the orchestra give their time on a voluntary basis. You **may choose** to include further statements, where relevant, about: The orchestra hires the services of a professional conductor/musical director who is responsible for determining musical polices and repertoire, and for running all the rehearsals and conducting at the concerts. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The principal activities of the orchestra during 2020/21 were curtailed by the Covid pandemic: - The normal weekly rehearsals of the orchestra did not take place during the various lock-downs. - Lock-down laws prevented any concerts taking place. - The committee continued to meet on Zoom in order to plan activities that could take place as and when lock down rules were eased. - In the summer of 2021 we were able to restart rehearsals in a large warehouse space with everyone socially distanced. Because of the additional cost of hiring and cleaning the hall, and the need to engage professional conductors, this required the use of some of the orchestra’s reserves, but was considered worthwhile in order to maintain the orchestra’s momentum. - Subscription income was substantial reduced during the year as a result of the reduced level of activities, and many people taking a break from the orchestra because of the pandemic. ## **Section E Financial review** March **2012** **TAR** 5 ## **Brief statement of the charity’s policy on reserves** The orchestra retains a level of working reserves in order to purchase music in advance of concerts, and to cover any other miscellaneous expenditure. **Details of any funds materially in deficit** none ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The income of the orchestra comes mainly from members donations / subscriptions and ticket sales at concerts. Around half of the expenditure of the orchestra comprises payments to the professional conductor/musical director and to other professionals on an occasional basis when he is not available. He is essential to the success of the orchestra, and the achievement of its charitable aims. The rest of the expenditure is for other essential services, including hire of rehearsal room and concert venues, purchase and hire of music, publicity of concerts, hire of transport for instruments, insurance,etc. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Andrew Beard **Position (eg Secretary,** Treasurer and trustee **Chair, etc) Date** 21st June 2022 March **2012** **TAR** 6 ||||||| |---|---|---|---|---|---| |**Summary Accounts 2020-2021**|||||| ||||||| |1st September 2020 - 31st August 2021|||||| ||||||| |v2|||||| ||||||| ||||||| ||||**2020-21**||_2019-20_| ||||||| ||OPENING BALANCE||(£
2,454.97)||_(£_
_1,672.79)_| ||||||| ||**INCOME**||||| |||Subscriptions|(£
1,521.63)||_(£_
_3,837.91)_| |||Concert Income|(£
-)||_(£_
_1,203.64)_| |||Other Event Income|(£
-)||_(£_
_-)_| |||Gift Aid|(£
-)||_(£_
_-)_| |||Other Donations|(£
-)||_(£_
_67.28)_| |||Other Income|(£
37.59)||_(£_
_3.29)_| |||TOTAL INCOME|(£
1,559.22)||_(£_
_5,112.12)_| ||||||| ||**EXPENDITURE**||||| |||Rehearsal Venue Hire|(£
(891.20)||_(£_
_(457.20)_| |||Music Hire / Purchase|(£
(21.75)||_(£_
_(704.28)_| |||Conductor Costs|(£
(1,680.00)||_(£_
_(1,985.00)_| |||Soloist Fees|(£
-)||_(£_
_(318.35)_| |||Cover Play Expenses|(£
-)||_(£_
_-)_| |||Concert Venue Hire|(£
(165.00)||_(£_
_(141.00)_| |||Misc Concert Costs|(£
-)||_(£_
_(79.86)_| |||Other Event Costs|(£
-)||_(£_
_-)_| |||Publicity, Web, Software|(£
(82.89)||_(£_
_(315.00)_| |||Equipment|(£
-)||_(£_
_-)_| |||Insurance & Making Music Fees|(£
(180.00)||_(£_
_(218.28)_| |||Other Costs|(£
(61.10)||_(£_
_(110.97)_| |||TOTAL EXPENDITURE|(£
(3,081.94)||_(£_
_(4,329.94)_| ||||||| ||**SURPLUS / (DEFECIT)**||(£
(1,522.72)||_(£_
_782.18)_| ||||||| ||CLOSING BALANCE||(£
932.25)||_(£_
_2,454.97)_| Notes: a) prepared on cash basis b) refer to Treasurer's report for commentary on impact of COVID-19 Prepared by: William Box, Treasurer 28th September 2021