BOUNDARY PARK SPORTS ASSOCIATION
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
Charity Numbers: 1167578 (England and Wales)
BOUNDARY PARK SPORTS ASSOCIATION
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
| CONTENTS | PAGE |
|---|---|
| General information | 2 |
| Trustees’ Annual Report | 3-4 |
| Responsibilities of the Trustees | 5 |
| Independent Examiner’s report to the members | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the financial statements | 9-15 |
1
BOUNDARY PARK SPORTS ASSOCIATION
GENERAL INFORMATION
Registered charity name Charity number Principal & registered office address
Boundary Park Sports Association
1167578
Greenwood Way Didcot OX11 6EY
Trustees
Andrew Rolfe Andrew Couldrick Mark Bodeker Jane Moreton Anthony Atkin David Pryor Nicholas Clarke Paul Costello Nicola Gregory Nicholas Couldrick (appointed 3[rd] Nov 2022) Nichola Poulton (appointed 7[th] July 2022) Karen Baker (appointed 7[th] July 2022) Lee Marsden (appointed 7[th] July 2022) David Lewis (appointed 7[th] July 2022)
SPX Oxford Ltd Peace House 19 Paradise Street Oxford OX1 1LD
Accountants Peace House Oxford OX1 1LD Independent examiner Sheila Parry Bankers HSBC
2
BOUNDARY PARK SPORTS ASSOCIATION
TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023
The Board of Trustees present their report and the unaudited financial statements of the Charity for the year ended 31 March 2023.
REFERENCE AND ADMINISTRATIVE DETAILS
Reference and administrative details are shown in the schedule of general information on page 2 of the financial statements.
THE TRUSTEES
The trustees who served the charity during the year are shown on Page 2.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity is controlled by its governing document, a foundation constitution, and is a Charitable Incorporated Organisation.
FINANCIAL REVIEW
The financial position of the charity is secure. It performed significantly ahead of budget for 2022/23 and continues to receive support from the S106 commuted sum which is forecast to last for at least the next five years.
Sport bounced back from the pandemic in a big way and the pitches were used to capacity throughout the year by all member clubs. There was a much larger donation from the trading subsidiary than expected, this was down to an excellent year on the hospitality side including several large community and corporate events.
The charity is able to meet its anticipated commitments.
The Trustees have no concerns about the organisation’s ability to continue as a going concern
PUBLIC BENEFIT STATEMENT
As set out in the objects below, the charity exists to provide facilities for sport at Boundary Park. In addition to the formal sport provided by the associated clubs, members of the public are free to use the park for informal recreation.
Boundary Park has become an outdoor hub for the community with residents using the park as a place to meet as well as to take advantage of the park for physical exercise.
OBJECTIVES AND ACTIVITIES
The objects of Boundary Park Sports Association (BPSA) are:
-
to promote, sustain and increase, for the benefit of the public, the physical education of young people
-
to advance, for the benefit of the public, amateur sport for all ages through any sports or games which promote health by involving physical or mental skill or exertion and which are undertaken on an amateur basis.
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BOUNDARY PARK SPORTS ASSOCIATION
BPSA aims, though the management of Boundary Park, to support the provision of a variety of facilities for sport, leisure and recreation to enable local people to enjoy sporting activities and to be able to compete if they wish.
BPSA wholly owns Boundary Park (GWP) Limited, a trading subsidiary which holds the lease for the Bar & Social Area part of the pavilion. The directors of this trading company are appointed by the Trustees but the company is run independently to BPSA. Any distributable profits made by the trading subsidiary are gifted to BPSA and used to improve the sporting facilities provided.
During the year the sports provided by the associated clubs are rugby, football, cricket, cycling, running tennis and netball.
ACHIEVEMENTS AND PERFORMANCE
2022/23 was another successful year for Boundary Park Sports Association. We continued our drive to be a fully inclusive sports facility and work was completed on the accessible seating area. The 22/23 financial year also saw the initiation of the changing project to install cubicle showers in all rooms rather than the traditional open plan design. This was completed in Summer 2023 and will make the rooms more suitable for all users.
There was continued investment on the pitches with the purchasing of new machinery to allow the groundsteam to produce pitches of even higher quality and also make the club less reliant on hiring machinery in.
Overall the Trustees are pleased with the performance of the Sports Association, both from a participation level and also financial performance.
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BOUNDARY PARK SPORTS ASSOCIATION
RESPONSIBILITIES OF THE TRUSTEES
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations.
Charity Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
observe the methods and principles in the Charities SORP
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
INDEPENDENT EXAMINATION
The nominated independent examiner will be considered by trustees for re-appointment for the ensuing year.
Signed on behalf of the trustees
Date 2[nd] November 2023
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BOUNDARY PARK SPORTS ASSOCIATION
INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF BOUNDARY PARK SPORTS ASSOCIATION
FOR THE YEAR ENDED 31 MARCH 2023
I report on the accounts of the Charity for the year ended 31 March 2023, which are set out in pages 7-15
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
BASIS OF INDEPENDENT EXAMINER’S REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is expressed as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention which gives I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
……………………………………………… Sheila Parry SPX Oxford Ltd 19 Paradise Street Oxford OX1 1LD
Date ……24 November 2023……………………
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BOUNDARY PARK SPORTS ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Notes Income from: Donations 3 Charitable activities 4 Total income Expenditure on: Charitable activities 5 Total expenditure Net income / -expenditure Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forwards Total funds carried forward |
Unrestricted Funds £ 70,272 127,696 197,968 184,610 184,610 13,358 45,749 59,107 195,487 254,594 |
Restricted Funds £ - 26,785 26,785 8,015 8,015 18,770 - 45,749 - 26,979 46,008 19,029 |
Total 2023 £ 70,272 154,482 224,754 192,625 192,625 32,128 - 32,128 241,495 273,623 |
Unrestricted Funds £ 26,502 154,359 180,861 212,044 212,044 - 31,183 30,704 - 478 195,965 195,487 |
Restricted Funds £ - 79,932 79,932 9,770 9,770 70,162 - 30,704 39,458 6,550 46,008 |
Total 2022 £ 26,502 234,291 |
|---|---|---|---|---|---|---|
| 260,793 | ||||||
| 221,814 | ||||||
| 221,814 | ||||||
| 38,979 - |
||||||
| 38,979 | ||||||
| 202,515 | ||||||
| 241,494 |
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 9 to 15 form part of these financial statements.
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BOUNDARY PARK SPORTS ASSOCIATION
BALANCE SHEET AS AT 31 MARCH 2023
| Notes FIXED ASSETS Investments Tangible Assets 9 CURRENT ASSETS Debtors 10 Cash at bank CREDITORS:Amounts falling due within one year 11 NET CURRENT ASSETS NET ASSETS FUNDS INCOME FUNDS Unrestricted Income funds 12 Restricted Income funds 13 TOTAL INCOME FUNDS |
2023 £ £ 1 82,290 112,766 97,493 210,259 18,927 191,332 273,623 254,594 19,029 273,623 |
2022 £ £ 1 70,166 54,415 132,074 186,489 15,161 171,328 241,494 195,486 46,008 241,494 |
2022 £ £ 1 70,166 54,415 132,074 186,489 15,161 171,328 241,494 195,486 46,008 241,494 |
|---|---|---|---|
| 241,494 | |||
| 195,486 46,008 |
|||
| 241,494 |
For the year ended 31 March 2023 the charity was entitled to exemption from audit under section 145 of the Charities Act 2011.
Trustees responsibilities:
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 145; and
-
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements were approved by the members of the committee and authorised for issue on 2[nd] November 2023 and are signed on their behalf by:
Paul Costello Trustee
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BOUNDARY PARK SPORTS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
1. ORGANISATION STATUS
Boundary Park Sports Association is a Charitable Incorporated Organisation.
2. ACCOUNTING POLICIES
Basis of accounting
The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014, as updated by Update Bulletin 1 issued on 2 February 2016, with the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
The financial statements have been prepared under the historical cost convention 2015 (SORP 2015), ‘Accounting and Reporting by Charities’, issued by the Charities Commission.
Accounting period
These accounts cover the year ending 31[st] March 2023. Comparative figures cover the year ending 31 March 2022.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Income
All income is included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Fixed assets
Fixed assets (excluding investments) are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £1,000 are not capitalised.
Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Indoor equipment and CCTV – 25% straight line Computer and AV equipment – 25% straight line Plant and machinery – 25% straight line
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BOUNDARY PARK SPORTS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure represents amounts invoiced, including value added tax.
Taxation
The Charity is exempt from corporation tax on its charitable activities.
3. DONATIONS AND LEGACIES
| Donations | Unrestricted £ 70,272 |
Restricted £ - |
Total Funds 2023 £ 70,272 |
Total Funds 2022 £ |
|---|---|---|---|---|
| 26,502 |
Donations in 2023 and 2022 relate wholly to donations from BPSA GWP Ltd.
4. INCOME FROM CHARITABLE ACTIVITIES
| Grants Club Levies Other income Pitch hire income Tennis Court Income Turnover rent from GWP |
Unrestricted £ 52,500 36,546 3,063 7,197 2,434 25,957 127,697 |
Restricted £ 10,754 3,689 - 1,062 11,280 - 26,785 |
Total Funds 2023 £ 63,254 40,235 3,063 8,259 13,714 25,957 154,482 |
Total Funds 2022 £ 144,294 32,548 15,286 6,504 12,254 20,405 |
|---|---|---|---|---|
| 231,291 |
Grants in 2023 included £nil (2022: £8k) in government support due to the Coronavirus pandemic. In 2023, £52.5k was received in respect of Developer Contributions via South Oxfordshire District Council. A grant of £10.8k was also received for the refurbishment of the changing rooms.
10
BOUNDARY PARK SPORTS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)
5. EXPENDITURE ON CHARITABLE ACTIVITIES
| Bank Charges Grounds equipment Grounds maintenance contracts Tennis Courts / MUGA expense Indoor equipment and furniture Salaries Employer's National Insurance Pension costs Cleaning costs Depreciation Donations to local sports clubs Legal Costs Light, Power, Heating Machinery running costs Other running costs Outdoor equipment and furniture Rates and utilities Repairs and maintenance Insurance Security costs Website Previous year VAT adjustment Governance costs . GOVERNANCE COSTS Accountancy costs Independent Examination fee |
Unrestricted £ 287 15,464 19,021 - 148 55,205 962 1,200 1,765 46,230 3,500 - 14,815 1,706 9,694 8,353 4,213 12,947 5,504 38 248 - 18,924 2,234 184,610 Unrestricted £ 2,209 25 2,234 |
Restricted £ 246 - - 3,026 - 4,295 - - - - - - - - - 448 - - - - - - - 8,015 Restricted £ - - - |
Total Funds 2023 £ 533 15,464 19,021 3,026 148 59,500 962 1,200 1,765 46,230 3,500 - 14,815 1,706 9,694 8,801 4,213 12,947 5,504 38 248 - 18,924 2,234 192,625 Total Funds 2023 £ 2,209 25 2,234 |
Total Funds 2022 £ 597 14,147 29,304 - 34 57,768 - 1,496 1,784 45,506 986 9,895 12,953 1,650 16,150 4,414 2,619 15,517 4,491 179 333 - 1,991 |
|---|---|---|---|---|
| 221,814 | ||||
| Total Funds 2022 £ 1,646 393 |
||||
| 2,039 |
6. GOVERNANCE COSTS
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BOUNDARY PARK SPORTS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)
7. STAFF COSTS
| Wages Social security costs Pension contributions |
2023 £ 59,500 962 1,200 61,662 |
2022 £ 57,768 - 1,496 |
|---|---|---|
| 59,264 |
The average number of employees during the year was 4 (2021: 3) No employee received benefits exceeding £60,000
8. INVESTMENTS
Boundary Park Sports Association owns a £1 share in its trading subsidiary Boundary Park GWP Ltd.
9. TANGIBLE FIXED ASSETS
| COST At 1st April 2022 Additions At 31 March 2023 DEPRECIATION At 1st April 2022 Charge for the year At 31 March 2023 NET BOOK VALUE At 31 March 2023 At 31 March 2022 |
Computer and AV equipment £ 5,595 - 5,595 4,784 811 5,595 - 1,623 |
Equipment, Marquees, and CCTV £ 48,619 - 48,619 36,746 6,682 43,428 5,191 12,616 |
Plant and machinery £ 67,668 - 67,668 53,378 5,475 58,853 8,815 10,044 |
Leasehold improvements £ 144,706 58,354 203,060 101,514 33,262 134,776 68,284 36,718 |
Total £ 266,588 58,354 |
|---|---|---|---|---|---|
| 324,942 | |||||
| 196,422 46,230 |
|||||
| 242,652 | |||||
| - 82,290 |
|||||
| 61,000 |
The largest elements of capital expenditure during the year were £38k for the accessible seating and £10.8k for work on the changing rooms.
12
BOUNDARY PARK SPORTS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)
10. DEBTORS
| Amounts due from GWP Ltd Other debtors and accrued income Prepayments VAT receivable |
2023 £ 97,188 2,165 5,374 8,039 112,766 |
2022 £ 46,744 1,789 746 5,136 |
|---|---|---|
| 54,415 |
11. CREDITORS
| Trade creditors Payments to pension provider Taxation and social security Income received in advance Accruals |
2023 £ 13,666 180 546 3,925 610 18,927 |
2022 £ 13,078 174 514 - 1,396 |
|---|---|---|
| 15,162 |
13
BOUNDARY PARK SPORTS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)
12. UNRESTRICTED INCOME FUNDS
| Balance at 31 Mar 2022 £ 95,115 70,167 21,000 9,205 195,487 |
Income £ 197,968 - - - 197,968 |
Expenditure £ - 139,104 - 45,506 - - - 184,610 |
Transfers relating to capital expenditure Transfers to / from designated funds £ - - 11,880 46,227 11,402 - - - - 46,227 - 478 |
Balance at 31 Mar 2023 £ 142,099 82,290 21,000 9,205 |
|---|---|---|---|---|
| 254,594 |
*The depreciation fund was created in 2019 in order to create a new designated fund for future depreciation of capitalised spend. An additional £46,227 was transferred into this fund for this year’s capital expenditure from restricted funds. The expenditure of £45,506 relates to the total depreciation of assets recognised in this year’s accounts (see note 9)
13. RESTRICTED INCOME FUNDS
| Balance at 31 March 2022 |
Income | Expenditure | Expenditure | Transfers relating to capital expenditure |
Transfers to / from designated funds |
Balance as at 31 March 2023 |
|
|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |||
| Restricted grants: | |||||||
| Floodlights | 2,873 | - | - | - | - | 2,873 | |
| Crickets Nets | 3,428 | - | - | - | - | 3,428 | |
| Additional Floodlights | 91 | - | - | - | - | 91 | |
| Seating Project | 35,443 | - | - | - 35,443 | - | - | |
| Tennis Courts and MUGA maintenance |
4,173 | 16,031 | - 7,567 | - | - | 12,637 | |
| Vale of White Horse District | |||||||
| Council - changing room | - | 10,754 | - | 448 | - 10,784 | 478 | - |
| refurbishment | |||||||
| Total funds | 46,008 | 26,785 | - 8,015 | - 46,227 | 478 | 19,029 |
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BOUNDARY PARK SPORTS ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)
14. ANALYSIS OF FUNDS BY ASSET TYPE
| Fixed assets Net current assets/liabilities |
Unrestricted £ 82,291 172,304 254,594 |
Restricted £ 19,029 19,029 |
Total Funds 2023 £ 82,291 191,33 273,623 |
Unrestricted £ 70,166 125,320 195,486 |
Restricted £ 46,008 46,008 |
Total Funds 2022 £ 70,166 171,328 |
|---|---|---|---|---|---|---|
| 241,494 |
15. TRUSTEE REMUNERATION, KEY MANAGEMENT PERSONNEL & RELATED PARTY TRANSACTIONS
No member of the board of trustees received any remuneration or were reimbursed for any expenses during the reporting period.
The key management personnel are the voluntary trustees so there was no expenditure on key management personnel during the reporting period.
The following related party transactions occurred during the reporting period:
| Related party | Nature of relationship |
Nature of transaction | Amount |
|---|---|---|---|
| Boundary Park (GWP) Ltd | Trading subsidiary |
Payment to GWP for salary recharges | £18,833 |
| Boundary Park (GWP) Ltd | Trading subsidiary |
Payment to GWP for joint costs paid by GWP Ltd |
£5,575 |
| Boundary Park (GWP) Ltd | Trading subsidiary |
Receipt from GWP for GWP Ltd's share of joint costs |
£3,875 |
| Boundary Park (GWP) Ltd | Trading subsidiary |
Receipt from GWP for room hire | £6,000 |
| Boundary Park (GWP) Ltd | Trading subsidiary |
Amount due from GWP for rent | £25,957 |
| Boundary Park (GWP) Ltd | Trading subsidiary |
Donation from GWP Ltd to parent charity | £70,272 |
15