# **BOUNDARY PARK SPORTS ASSOCIATION**
# **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
Charity Numbers: 1167578 (England and Wales)
**BOUNDARY PARK SPORTS ASSOCIATION**
## **UNAUDITED FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31 MARCH 2021**
|**CONTENTS**|**PAGE**|
|---|---|
|General information|2|
|Trustees’ Annual Report|3-4|
|Responsibilities of the Trustees|5|
|Independent Examiner’s report to the members|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the financial statements|9-15|
1
## **BOUNDARY PARK SPORTS ASSOCIATION**
## **GENERAL INFORMATION**
Registered charity name Boundary Park Sports Association Charity number 1167578 Principal & registered office address Greenwood Way Didcot OX11 6EY Trustees Andrew Rolfe Andrew Couldrick Bernard Melanophy Mark Bodeker Jane Moreton Anthony Atkin David Pryor Nicholas Clarke Paul Costello
Accountants Independent examiner Bankers
SPX Oxford Ltd Peace House 19 Paradise Street Oxford OX1 1LD Sally Thompson CPFA HSBC
2
## **BOUNDARY PARK SPORTS ASSOCIATION**
## **TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021**
The Board of Trustees present their report and the unaudited financial statements of the Charity for the year ended 31 March 2021.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Reference and administrative details are shown in the schedule of general information on page 2 of the financial statements.
## **THE TRUSTEES**
The trustees who served the charity during the year are shown on Page 2.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The charity is controlled by its governing document, a foundation constitution, and is a Charitable Incorporated Organisation.
## **FINANCIAL REVIEW**
The financial position of the charity is secure. It performed ahead of budget for 2020/21 and continues to receive support from the S106 commuted sum which is forecast to last for at least the next five years.
The trading subsidiary performed ahead of budget despite the majority of the year being shut down due to the global Covid 19 pandemic. This was due to the government grants, the furlough scheme, stock replacement from the brewery and good cost control from the management.
The charity is able to meet its anticipated commitments.
The Trustees have no concerns about the organisation’s ability to continue as a going concern
## **PUBLIC BENEFIT STATEMENT**
As set out in the objects below, the charity exists to provide facilities for sport at Boundary Park. In addition to the formal sport provided by the associated clubs, members of the public are free to use the park for informal recreation.
Boundary Park has become an outdoor hub for the community with residents using the park as a place to meet as well as to take advantage of the park for physical exercise.
## **OBJECTIVES AND ACTIVITIES**
The objects of Boundary Park Sports Association (BPSA) are:
- to promote, sustain and increase, for the benefit of the public, the physical education of young people
- to advance, for the benefit of the public, amateur sport for all ages through any sports or games which promote health by involving physical or mental skill or exertion and which are undertaken on an amateur basis.
3
## **BOUNDARY PARK SPORTS ASSOCIATION**
BPSA aims, though the management of Boundary Park, to support the provision of a variety of facilities for sport, leisure and recreation to enable local people to enjoy sporting activities and to be able to compete if they wish.
BPSA wholly owns Boundary Park (GWP) Limited, a trading subsidiary which holds the lease for the Bar & Social Area part of the pavilion. The directors of this trading company are appointed by the Trustees but the company is run independently to BPSA. Any distributable profits made by the trading subsidiary are gifted to BPSA and used to improve the sporting facilities provided.
During the year the sports provided by the associated clubs are rugby, football, cricket and cycling.
## **ACHIEVEMENTS AND PERFORMANCE**
2020/21 was a year dominated by covid-19.Organised sport was severely disrupted by the different lockdowns and social distancing rules and this had a knock on effect for the sports association. Thankfully the government support allowed the Sports Association to continue to operate without taking a financial hit.
BPSA continued to invest in the facilities and during the pandemic the training rugby pitch floodlighting project was completed. Planning permission was also granted for the wheelchair accessible patio/sensory garden and we hope to complete this during 2021/22.
Negotiations for the lease for the Tennis Courts & MUGA concluded during this financial year and the courts were opened to the public in May 2021.
Overall the Trustees are pleased with the performance of the Sports Association
4
**BOUNDARY PARK SPORTS ASSOCIATION**
## **RESPONSIBILITIES OF THE TRUSTEES**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulations.
Charity Law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the income and expenditure of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **INDEPENDENT EXAMINATION**
The nominated independent examiner will be considered by trustees for re-appointment for the ensuing year.
Signed on behalf of the trustees
Date ………7th October 2021………….
5
**BOUNDARY PARK SPORTS ASSOCIATION**
## **INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF BOUNDARY PARK SPORTS ASSOCIATION**
## **FOR THE YEAR ENDED 31 MARCH 2021**
I report on the accounts of the Charity for the year ended 31 March 2021, which are set out in pages 7-15
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **BASIS OF INDEPENDENT EXAMINER’S REPORT**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is expressed as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER’S STATEMENT**
I have completed my examination. I confirm that no material matters have come to my attention which gives I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
……………………………………………… Sally Thompson CPFA SPX Oxford Ltd 19 Paradise Street Oxford OX1 1LD
Date ……12 October 2021…………………
6
## **BOUNDARY PARK SPORTS ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|||**Unrestricted**|**Restricted**|**Total**|**Unrestricted**|**Restricted**|**Total**|
|---|---|---|---|---|---|---|---|
|||**Funds**|**Funds**|**2021**|**Funds**|**Funds**|**2020**|
|||**£**|**£**|**£**|**£**|**£**|**£**|
||**Notes**|||||||
|**Income from:**||||||||
|Donations|3|23,123|-|23,123|7,057|6,000|13,057|
|Charitable activities|4|154,866|40,624|195,490|130,960|500|131,460|
|**Total income**||177,989|40,624|218,613|138,017|6,500|144,517|
|**Expenditure on:**||||||||
|Charitable activities|5|153,534|102|153,636|177,321|500|177,821|
|Other||-|-|-|-|-|-|
|**Total expenditure**||153,534|102|153,636|177,321|500|177,821|
|**Net income / -**
**expenditure**||24,455|40,522|64,977|- 39,305|6,000|- 33,305|
|**Transfers between**
**funds**||40,522|- 40,522|-|6,000|- 6,000|-|
|**Net movement in**
**funds**||64,977|- 0|64,977|- 33,305|-|- 33,305|
|**Reconciliation**||||||||
|**of funds:**||||||||
|Total funds brought
forwards||130,988|6,550|137,538|164,293|6,550|170,842|
|**Total funds carried**
**forward**||195,965|6,550|202,515|130,988|6,550|137,538|
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 9 to 15 form part of these financial statements.
7
## **BOUNDARY PARK SPORTS ASSOCIATION**
## **BALANCE SHEET AS AT 31 MARCH 2021**
|**Notes**
**FIXED ASSETS**
Investments
Tangible Assets
9
**CURRENT ASSETS**
Debtors
10
Cash at bank
**CREDITORS:**Amounts falling due within
one year
11
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS**
**INCOME FUNDS**
Unrestricted Income funds
12
Restricted Income funds
13
**TOTAL INCOME FUNDS**|**2021**
**£**
**£**
1
60,999
51,408
93,694
145,102
3,586
141,516
202,515
195,965
6,550
202,515|**2020**
**£**
**£**
1
61,213
28,349
55,847
84,196
7,871
76,325
137,538
130,988
6,550
137,538|**2020**
**£**
**£**
1
61,213
28,349
55,847
84,196
7,871
76,325
137,538
130,988
6,550
137,538|
|---|---|---|---|
||||137,538|
||||130,988
6,550|
||||137,538|
For the year ended 31 March 2021 the charity was entitled to exemption from audit under section 145 of the Charities Act 2011.
Trustees responsibilities:
- The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 145; and
- The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements were approved by the members of the committee and authorised for issue on 7[th] October 2021 and are signed on their behalf by:
Trustee
8
**BOUNDARY PARK SPORTS ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ORGANISATION STATUS**
Boundary Park Sports Association is a Charitable Incorporated Organisation.
## **2. ACCOUNTING POLICIES**
## **Basis of accounting**
The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014, as updated by Update Bulletin 1 issued on 2 February 2016, with the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.
The financial statements have been prepared under the historical cost convention 2015 (SORP 2015), ‘Accounting and Reporting by Charities’, issued by the Charities Commission.
## **Accounting period**
These accounts cover the year ending 31[st] March 2021. Comparative figures cover the year ending 31 March 2020.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
## **Income**
All income is included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
## **Fixed assets**
Fixed assets (excluding investments) are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £1,000 are not capitalised.
## **Depreciation**
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Indoor equipment and CCTV – 25% straight line Computer and AV equipment – 25% straight line Plant and machinery – 25% straight line
9
## **BOUNDARY PARK SPORTS ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (continued)**
## **Expenditure**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure represents amounts invoiced, including value added tax.
## **Taxation**
The Charity is exempt from corporation tax on its charitable activities.
## **3. DONATIONS AND LEGACIES**
|Donations|**Unrestricted**
**£**
23,123|**Restricted**
**£**
-|**Total Funds**
**2021**
**£**
23,123|**Total Funds**
**2020**
**£**|
|---|---|---|---|---|
|||||13,057|
Donations in 2021 relate wholly to donations from BPSA GWP Ltd. The 2020 figure included a £6k donation for a capital project from a separate donor, as well as donations from BPSA GWP Ltd.
## **4. INCOME FROM CHARITABLE ACTIVITIES**
||**Unrestricted**|**Restricted**|**Total Funds**|
**Total Funds**|
|---|---|---|---|---|
||||**2021**|**2020**|
||**£**|**£**|**£**|**£**|
|Grants|121,372|32,008|153,380|80,500|
|Club Levies|26,544|-|26,544|26,446|
|Other income|443|8,617|9,060|5,690|
|Pitch hire income|1,511|-|1,511|2,738|
|Turnover rent from GWP|4,996|-|4,996|16,085|
||154,866|40,624|195,490|131,460|
Grants in 2021 included £25.8k in government support due to the Coronavirus pandemic. £90k was also received in respect of Developer Contributions via South Oxfordshire District Council.
10
**BOUNDARY PARK SPORTS ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (continued)**
## **5. EXPENDITURE ON CHARITABLE ACTIVITIES**
|Grounds equipment
Grounds maintenance contracts
Indoor equipment and furniture
Salaries
Employer's National Insurance
Pension costs
AV equipment
Cleaning costs
Depreciation
Donations to local sports clubs
Light, Power, Heating
Machinery running costs
Other running costs
Outdoor equipment and furniture
Rates and utilities
Repairs and maintenance
Insurance
Safety equipment
Security costs
Website
Governance costs|**Unrestricted**
**£**
9,867
9,057
-
43,286
-
1,157
-
972
44,965
3,600
8,362
870
7,539
359
3,081
12,635
4,289
407
831
215
2,039
153,534|**Restricted**
**£**
-
102
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
102|**Total Funds**
**2021**
**£**
9,867
9,159
-
43,286
-
1,157
-
972
44,965
3,600
8,362
870
7,539
359
3,081
12,635
4,289
407
831
215
2,039
153,636|**Total Funds**
**2020**
**£**
8,986
17,294
1,766
50,299
53
1,476
-
1,606
44,497
8,322
1,077
15,277
3,683
1,560
13,602
5,709
-
306
338
1,971|
|---|---|---|---|---|
|||||177,821|
## **6. GOVERNANCE COSTS**
|Accountancy costs
Independent Examination fee|**Unrestricted**
**£**
1,646
393
2,039|**Restricted**
**£**
-
-
-|**Total Funds**
**2021**
**£**
1,646
393
2,039|**Total Funds**
**2020**
**£**
1,568
403|
|---|---|---|---|---|
|||||1,971|
11
**BOUNDARY PARK SPORTS ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (continued)**
## **7. STAFF COSTS**
|**. STAFF COSTS**|||
|---|---|---|
|Wages
Social security costs
Pension contributions|**2021**
**£**
43,286
-
1,157
44,443|**2020**
**£**
50,299
53
1,476|
|||51,828|
The average number of employees during the year was 2 (2020, 3) No employee received benefits exceeding £60,000
## **8. INVESTMENTS**
Boundary Park Sports Association owns a £1 share in its trading subsidiary Boundary Park GWP Ltd.
## **9. TANGIBLE FIXED ASSETS**
||**Computer**
**and AV**
**equipment**|**Equipment,**
**Marquees,**
**and CCTV**|**Plant and**
**machinery**|**Leasehold**
**improvements**|**Total**|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|COST||||||
|At 1st April 2020|5,595|36,942|45,767|89,685|177,988|
|Additions|-|2,591|8,544|33,617|44,751|
|At 31 March 2021|5,595|39,533|54,310|123,302|222,740|
|DEPRECIATION||||||
|At 1st April 2020|3,161|19,360|38,495|55,759|116,775|
|Charge for the year|811|7,557|5,772|30,825|44,965|
|At 31 March 2021|3,973|26,917|44,267|86,584|161,741|
|NET BOOK VALUE|||||-|
|At 31 March 2021|1,623|12,616|10,044|36,718|60,999|
|At 31 March 2020|2,434|17,582|7,271|33,926|61,213|
The largest element of capital expenditure during the year was £33.6k for the installation of new floodlighting
12
**BOUNDARY PARK SPORTS ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (continued)**
## **10. DEBTORS**
|**0. DEBTORS**|||
|---|---|---|
|Amounts due from GWP Ltd
Other debtors and accrued income
Prepayments
VAT receivable|**2021**
**£**
44,574
- 61
5,423
1,472
51,408|**2020**
**£**
16,045
5,736
2,357
4,210|
|||28,348|
## **11. CREDITORS**
|Trade creditors
Payments to pension provider
Taxation and social security
Income received in advance
Accruals|**2021**
**£**
2,007
181
530
-
869
3,586|**2019**
**£**
5,312
182
578
327
1,472|
|---|---|---|
|||7,871|
13
**BOUNDARY PARK SPORTS ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (continued)**
## **12. UNRESTRICTED INCOME FUNDS**
|General funds
Designated funds:
Depreciation fund *
Acoustic improvement fund
Pitch fund
Pavilion decoration and
repair fund
Grounds equipment fund|**Balance**
**at 31 Mar**
**2020**
**£**
39,090
61,213
-
19,000
6,555
5,130
130,988|**Income**
**£**
172,489
-
5,500
-
-
177,989|**Expenditure**
**£**
- 101,718
- 44,965
- 5,500
- 1,350
- 153,534|
**Transfers**
**relating to**
**capital**
**expenditure**
**£**
40,522
40,522|**Transfers**
**to / from**
**designated**
**funds**
- 9,229
4,229
1,000
2,000
2,000
-|**Balance**
**at 31 Mar**
**2021**
**£**
100,632
60,999
-
20,000
7,205
7,130|
|---|---|---|---|---|---|---|
|||||||195,965|
*The depreciation fund was created in 2019 in order to create a new designated fund for future depreciation of capitalised spend. An additional £40,522 was transferred into this fund for this year’s capital expenditure from restricted funds. The expenditure of £44,965 relates to the total depreciation of assets recognised in this year’s accounts (see note 9)
## **13. RESTRICTED INCOME FUNDS**
|Restricted grants:
Floodlights
Irrigation project
Cricket Nets
**Total funds**|**Balance at 31**
**March 2020**
**£**
2,873
3,677
6,550|**Income**
**£**
33,617
7,008
40,624|**Expenditure**
**£**
- 102
- 102|**Transfers**
**relating to**
**capital**
**expenditure**
**£**
- 33,617
- 6,906
- 40,522|**Balance as**
**at 31 March**
**2021**
**£**
2,873
-
3,677|
|---|---|---|---|---|---|
||||||6,550|
14
**BOUNDARY PARK SPORTS ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 (continued)**
## **14. ANALYSIS OF FUNDS BY ASSET TYPE**
|Fixed assets
Net current
assets/liabilities|**Unrestricted**
**£**
60,999
134,966
195,965|**Restricted**
**£**
6,550
6,550|**Total**
**Funds**
**2021**
**£**
60,999
141,516
202,515|**Unrestricted**
**£**
61,213
69,776
130,989|**Restricted**
**£**
6,550
6,550|**Total**
**Funds**
**2020**
**£**
61,213
76,325|
|---|---|---|---|---|---|---|
|||||||137,538|
## **15. TRUSTEE REMUNERATION, KEY MANAGEMENT PERSONNEL & RELATED PARTY TRANSACTIONS**
No member of the board of trustees received any remuneration or were reimbursed for any expenses during the reporting period.
The key management personnel are the voluntary trustees so there was no expenditure on key management personnel during the reporting period.
The following related party transactions occurred during the reporting period:
|**Related party**|**Nature of**
**relationship**|**Nature of transaction**|**Amount**|
|---|---|---|---|
|Boundary Park (GWP) Ltd|Trading
subsidiary|Payment to GWP for salary recharges|£11,537|
|Boundary Park (GWP) Ltd|Trading
subsidiary|Payment to GWP for joint costs paid by GWP Ltd|£4,747|
|Boundary Park (GWP) Ltd|Trading
subsidiary|Receipt from GWP for GWP Ltd's share of joint
costs paid by BPSA|£1,168|
|Boundary Park (GWP) Ltd|Trading
subsidiary|Receipt from GWP for room hire|£4,584|
|Boundary Park (GWP) Ltd|Trading
subsidiary|Transfer from GWP for Covid grant received in
wrong bank account|£6,477|
|Boundary Park (GWP) Ltd|Trading
subsidiary|Amount due from GWP for rent|£4,996|
|Boundary Park (GWP) Ltd|Trading
subsidiary|Donation from GWP Ltd to parent charity|£23,123|
15