**Sapcote Community Library** Registered Charity Number: 1167496 Church Street, Sapcote, Leicestershire, LE9 4FG Tel: 0116 3053674 sapcotecommunitylibrary@gmail.com 

## **MINUTES OF THE ANNUAL GENERAL MEETING HELD AT 7p.m. ON THURSDAY 17[th ] NOVEMBER 2022** 

**Present :** , Susan Jenkins (Treasurer) Dot Dutton (Volunteer Co-Ordinator) Vic Howell,  David Allinson, Derek Nurse, Linda Abrahams, Mike Woodier (acting Secretary)   Margaret  Thomas,  Gwynne  Jones,  Sue  Woodward,  Ellie  Grimsley, Malcolm Lambert, Glen Carter, Jean Kirkland, 

**1.** Vic Howell welcomed everyone to this 2022 Annual General Meeting 

**2. Apologies:** Berindina  Williams,  Dorothy  Barnes,  Anne  Nurse,  Derek Nurse,  Jane  Jones,  Estelle  Rowley,  Marlene  Chapman,  Janet  Sparrow, Lorraine Jackson 

**3.** Lorraine Jackson resigned as a Trustee and member of the Committee. Mike  Woodier  resigned  as  Secretary,  Trustee,  and  member  of  the Committee.  David  Allinson  resigned  as  Trustee  and  member  of  the Committee 

## **4. Minutes of the 2021 AGM** 

The Minutes were approved and signed by the acting Chairman 

## **5. Presentation of the Annual report** 

Report read our by Vic Howell on behalf of Lorraine Jackson. 

## **6. Adoption of Annual Report** 

Proposed: Vic Howell Seconded: Linda Abrahams 

## **7. Presentation of the Accounts** 

Susan Jenkins presented the accounts up to 31[st] July 2022 which are filed with these Minutes 

## **8. Adoption of the Accounts** 

Proposed : Vic Howell   Seconded : Linda Abrahams 

## **9. Election of Trustees** 

Janet Sparrow - Secretary, Trustee, and member of the Committee Proposed: Lorraine Jackson Seconded: Vic Howell 



Marlene Chapman – Trustee and member of the Committee Proposed: Lorraine Jackson Seconded: Vic Howell 

Elinor Grimsley – Trustee and member of the Committee Proposed: Vic Howell Seconded: Sue Jenkins 

## **10. Resolutions** 

No resolutions were received 

## **11. Any other business** 

- I. Warm Spaces: Need to evaluate provision based on footfall discussed. 

- II. Photocopier:  Costs  discussed.  LCC  still  haven’t  decided  on  potential charges, but they would need to be less than income generated to make it worthwhile. 

- III. Funding: End of funding by LCC discussed. They will continue to support library operations but not automatically financially. There will be grants that  can  be  applied  for,  especially  for  emergencies  with  building  for example. 

- IV. Talks:  discussed.  Excellent  so  far  but  low  numbers  in  audience  but hopefully will pick up especially with continued advertising. 

## **12. Closing remarks** 

Vic Howell thanked Lorraine Jackson and David Allinson for their hard work and commitment over time. Also thanked Sue and Margaret for their work with the Coffee Morning. And Jean and Marlene for their efforts too. And all the volunteers without which the library could not operate. And thanks to all those that attended the meeting. 

**Meeting closed at  7.40 p.m** 



## **Sapcote Community Library** 

Registered Charity Number: 1167496 Church Street, Sapcote, Leicestershire, LE9 4FG Tel: 0116 3053674 (opening hours only) www.sapcotecommunitylibrary.org.uk **Financial Report for 2022 Annual General Meeting** This is the Financial Report for Sapote Community Library for the period up to 

|period up to|||
|---|---|---|
||31stJuly 2022||
||**INCOME**||
|Leicester County Council Quarterly Contract Grant||£   768.00|
|Sapcote Parish Council Jubilee Grant||£    600.00|
|Sapcote Parish Council Ground|Maintenance|£  1,595.00|
|**TOTAL GRANTS FROM PUBLIC SECTOR**||**£   2,963.00**|
|Membership Fees from Friends|of the Library|£     175.00|
|Donation Friends & Members||£        30.00|
|Blaby Lottery||£      551.00|
|Red Charity Bucket||£        86.27|
|Savings Bank Interest||£          4.41|
|World of Books||£        92.70|
|Desk Takings||£   1,313.00|
|Balance of Desk Takings||£        42.88|
|Gazebo Hire||£        50.00|
|Amazon Europe||£        10.55|
|Library Invoices||£         48.00|
|Knitting Group||£       299.25|
|Book Sales||£       180.00|
|Veg/Plant Sales||£           5.40|
|Trans from Savings||£     1,000.00|
|Refund Expenses||£        144.95|
|**TOTAL**||**£    4,033.41**|





**£     6,996.41** 

## **GRAND PROFIT** 


## **Sapcote Community Library** 

Registered Charity Number: 1167496 Church Street, Sapcote, Leicestershire, LE9 4FG Tel: 0116 3053674 (opening hours only) www.sapcotecommunitylibrary.org.uk 

## **EXPENDITURE** 

## **Operating Costs** 

|Web Site|£    505.20|
|---|---|
|Insurance|£    777.07|
|Electricity|£    717.61|
|Gas|£    526.12|
|Water|£    530.91|
|Garden Maintenance|£ 1,595.00|
|Cleaning LCC|£    326.05|
|Security|£    138.00|
|Expenses by Committee|£  1,040.22|
|Misc|£ 1,299.23|
|Trans to Savings|£ 1,000.00|
|Stationery|£        8.80|
|**TOTAL EXPENDITURE**|**£ 8,464.21**|






## **Sapcote Community Library** 

Registered Charity Number: 1167496 Church Street, Sapcote, Leicestershire, LE9 4FG Tel: 0116 3053674 (opening hours only) www.sapcotecommunitylibrary.org.uk 

## **PAGE 3** 

## **SUMMARY** 

GROSS PROFIT £  6,996.41 EXPENDITURE £   8,464.21 NET PROFIT £ -1,467.80 BANK BALANCE AS AT 31.07.21 (CURRENT) £  2,164.19 (SAVINGS)                        £43,612.93 DESK TAKINGS £        25.44 TOTAL £ 45,802.56 BANK BALANCE AS AT 31.07 22  (CURRENT) £       649.10 (SAVINGS) £  43,617.34 DESK TAKINGS £         68.32 TOTAL 2022 £ 44,334.76 



**Date 2022 L Jackson S Jenkins Chair Treasurer Signed:Date:Audit: S Warren - Signed: Date:-**