2025-06-30-accounts - Cilybebyll Community Growers

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 07 24 To 30 06 25

Section A Reference and administration details

Cilybebyll Community Growers Charity name ~~oo~~ Other names charity is known by None Registered charity number (if any) 1167462 ~~————~~ Charity's principal address 20 Cae Rhedyn Rhos Pontardawe, Swasnea Postcode SA8 3HX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
1 Angharad Humphreys	Secretary	Charitymembers
2 Susan Smith	Chairperson	Charitymembers
3 Carol Jarvis	Treasurer	Charitymembers
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July 2019

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Carol Jarvis
Susan Smtih
Brian Smith

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
General allotment provision	N/A	Federation of City Farms and Community Gardens (FCFCG) The Green House, Hereford Street, Bristol BS3 4NA
Voluntary services advice	CVS (Neath Port Talbot Council for Voluntary Services)	Neath Port Talbot Council for Voluntary Services Tŷ Margaret Thorne 17-19 Alfred Street Neath SA11 1EF

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by)	Cilybebyll Community Growers governing document is a constitution.
	Cilybebyll Community Growers is constituted as a CIO Association registered with the Charity Commission in June 2016 under charity number 1167462.
	As a constituted charity, trustees are selected and elected from Cilybebyll Community Growers members and plot holders on an annual basis during the Annual General Meeting.

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July 2019

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The charity trustees and committee members are responsible for the general control and management of the charity. The trustees and committee members give their time freely and receive no remuneration or other financial benefit.

The trustees and committee members meet as a body regularly (usually once every two to three months or on an ad hoc basis as the need arises and are responsible for decisions taken in relation to running Cilybebyll Community Growers and associated allotment facilities and activities provided by the charity. The day to day management of the Cilybebyll Community Growers allotment facilities and projects are delegated to trustees and committee members of the charity, with individual allotment holders holding responsibility for their designated plots and communal areas.

The trustees and the committee deal with the collection and distribution of funds as required, supporting the setting up and running of Cilybebyll Community Growers allotment facilities.

Section C Objectives and activities

To promote allotment gardening to all regardless of age, race, gender, or disability. To control, manage and maintain the allotment sites leased to it by Cilybebyll Community Council within the terms and conditions of the Lease Agreement.

Summary of the objects of the charity set out in its governing document

Cilybebyll Community Growers has been set up to promote an allotment and community growing site for the benefit of the inhabitants of the ward of Cilybebyll and the surrounding area. The providing of these facilities is for recreation or other leisure time occupation for those who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare, with the objective of improving the condition of the life of said inhabitants.

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July 2019

Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

The charity carries out a wide range of activities in pursuance of its
charitable aims. The trustees consider that these activities, summarised
below, benefit those who are actively involved in the allotment as
members or plot holders and those of the wider community of Rhos,
Cilybebyll and the surrounding area.
Cilybebyll Community Growers represents local people from Rhos,
Alltwen, Pontardawe and the surrounding area. Having formed to provide
allotments and associated activities for people in the local community,
inspiration for the charity was generated by the need to develop much
needed gardening/recreational activities within the area but also to
promote environmental awareness and sustainable practices.
Development of the allotments have allowed local individuals, groups and
societies to utilise the designated area at Rhos Park to promote the
benefits of growing your own produce and foster a value-added
community feel for a project which is environmentally friendly and adopts
sustainable principles.
Allocation of plots has been based on a first come first served basis for a
number of years, being open to any residents of Cilybebyll and
surrounding areas. The provisions of both community and individual plots
have openly encouraged local organisations such as schools, community
groups etc., to take part.
Disabled access has been considered in the allotment/plot design to
ensure that the allotments are as inclusive as possible. Cilybebyll
Community Growers have sought to raise local community interest and
encourage membership involvement.

Additional details of objectives and activities (Optional information)

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July 2019

Volunteers are an important resource to Cilybebyll Community Growers. Being a community-based project that required both trustee, committee and members involvement, from inception to successful opening and designation of plots to the ongoing running and management of the allotment site.

You may choose to include further statements, where relevant, about:

policy on grant making;
policy programme related investment;
contribution made by volunteers.

No applications for grants were made by Cilybebyll Community Growers for monetary support to external organisations during this period. As a relatively small charity no investments have been made on behalf of Cilybebyll Community Growers during this financial years.

Community activities have regularly involved in excess of ten key people (members and allotment holders) giving their time freely to ensure the development and progress of the project and day to day maintenance of individual plots and the surrounding communal areas. Members and plot holders are encouraged to be involved in a range of activities and to share their skills with others for the benefit of Cilybebyll Community Growers and where possible the wider community in which we operate.

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July 2019

Section D Achievements and performance

Summary of the main
achievements of the charity
during the year

The main achievements of the charity for the reporting period from 1stJuly
2024 to 30thJune 2025 has been largely associated with the maintenance
and upkeep of the allotment. The committee and member via the AGM
felt that the site though maintained and functioning well, however needed
generalised work parties to carry out maintenance and general work to
maintain the communal areas. The allotment site at Rhos Park, Rhos,
Pontardawe, Swansea was in a reasonable state of repair and continues
to function fully as a community-based project as was the case for the
previous financial year.
Continued general guidance has been provided via the Federation of City
Farms and Community Gardens (FCFCG) regarding the general running of
the allotment site. The land continues to be leased from the Community
Council for a nominal annual fee (£50) and is now totally focused on the
area previously referred to as Phase 1. The committee has decided that
due to the Community Council lacking in the presentation of a demand for
payment year on year (invoice), that the nominal rent will now remain in
the bank again this financial year, until such time that the council seek
future payment.
Volunteers within Cilybebyll Community Growers have continued to form
work parties on an ad hoc and organised basis to help to clear and
maintain the site. The trustees in consultation with committee members
continued to ensure that all plots and walkways were clearly defined to
improve access and to reduce problems with boundary concerns and in an
aim to tackle weed control. Access continues to be an issue to allotment
paths between plots with allotment member volunteering as necessity in
achieving the aim of removing waste and achieving general maintenance
within designated work parties and on a one to one basis as and when
necessary. Wood had been purchased for the shed maintenance, together
with water butts for communal areas, which continues to be a problem
during the summer period. Bulbs were purchased to enhance the
aesthetic appearance of the communal areas and wild wooded area.
Waste management has continued to be a problem this year with
members and the public fly tipping. To combat this the committee agreed
to its removal via a local firm Waynes World of Waste Removal paid for by
funds.
During this financial period a potato challenge was held modest income.
The Potato Challenge and plant sale was held this year as a fun activity for
members.

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July 2019

Section E Financial review

Cilybebyll Community Growers do have a formal reserves policy; it is the intention of the charity to only hold reserves for necessary maintenance and day to day upkeep of the site. All reserves held by the charity at the end of the financial year will rolled over each financial year to be used to meet specific site development, future needs and on-going repairs and maintenance associated with issues and costs related to Cilybebyll Community Growers and the allotment site based on the land to Area 1.

Brief statement of the charity’s policy on reserves Details of any funds materially None in deficit Further financial review details (Optional information)

The charity’s main source of income during this financial period has been You may choose to include accessed from plots holders annual rent and membership payments. The additional information, where relevant about: charity’s principal source of funding has been achieved via plot and • the charity’s principal sources membership fees (£625). Fundraising activities such as the potato challenge, however this was held for members enjoyment and raised £12. of funds (including any fundraising); The total income generated this period was £637. • how expenditure has Expenditure made by Cilybebyll Community Growers this financial year supported the key objectives of was funded either via sums held within the bank account or via petty cash the charity; for smaller items. Payments made by the charity totalled £905 and • investment policy and covered insurance (£229), maintenance (£568), equipment (£52), fund objectives including any ethical raising activities i.e. potato challenge (£19 buckets/prizes), and investment policy adopted. miscellaneous items of £36. Despite several attempts to forward rent payments of £50 to the local council for a number of financial periods, the committee have taken the decision to hold money within the CCG bank account awaiting invoices for demand for payments via the Community Council, this sum was not presented to the council and has therefore been absorbed into cash in bank for this financial year. Cilybebyll Community Growers were able to maintain gardening/recreational activities within the area whilst promoting environmental awareness and sustainable practices.

Section F Other optional information

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July 2019

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Angharad Humphreys Position (Secretary, Chair, etc) Secretary Date Signature(s) Full name(s) Susan Smith Position (eg Secretary, Chair, Chairperson etc) Date Signature(s) Carol Jarvis Full name(s) Carol Jarvis Position (eg Secretary, Chair, Treasurer etc) Date 11/09/25

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July 2019

	Charity Name				No (if any)	No (if any)
	Cilybebyll Community Growers				1167462
1st July2024 30th June 2025 Receipts and payments accounts Period start date Period end date To For the period from ~~ee~~ ~~ee ee~~								CC16a
Section A Receipts and payments
	Unrestricted funds		Restricted funds	Endowment funds		Total funds		Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £		to the nearest £		to the nearest £
A1 Receipts
Donations			-	-		-	-	-
Grants								-
FundraisingEvents -potatoe challenge	12		-	-		12	12	-
Membership,Rent,Other	625		-	-		625	625	-
MembershipActivities			-	-		-	-	-
Other			-	-		-	-	-
			-	-		-	-	-
	-		-	-		-	-	-
*Sub total*(Gross income for AR)	(Gross income for AR)637		-	-		637	637	-
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 637 - - 637 - ~~—————~~
A3 Payments
Cost of FundraisingEvents	19		-	-		19	19	-
Room Hire			-	-		-	-	-
Repairs & Maintenance	568		-	-		568	568	-
Equipment	52		-	-		52	52	-
Insurance	229		-	-		229	229	-
Rent			-	-		-	-	-
Fixture & Fittings			-	-		-	-	-
Miscellaneous	36		-	-		36	36	-
			-	-		-	-	-
**Sub total **	905		-	-		905	905	-
A4 Asset and investment purchases, (see table) - - - - - - Sub total - - - - - *Total payments* 905 - - 905 - ~~——————~~
*Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*	- 268 - - - 268 - - - - - - 3,786 - - 3,786 - 3,518 - - 3,518 - ~~===>~~

CCXX R1 accounts (SS)

01/05/2026

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R2 accounts (SS)	Signature CarolJarvis Details Details Shed Benches Bank deposit account Petty Cash Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details 2	Unrestricted funds Restricted funds to nearest £ to nearest £ 3,462 - 56 - - - 3,518 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - Fund to which liability relates Amount due (optional) Print Name Carol Jarvis	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
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			-
			-
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			When due (optional)







			Date of approval
			12/10/2025

			01/05/2026

Signed by one or two trustees on behalf of all the trustees

CCXX R2 accounts (SS)