**Charity Registration No. 1167429 Company Registration No. CE007380 (England and Wales)** 

# **BECKLEY AND STOWOOD VILLAGE HALL CIO ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** 



## **BECKLEY AND STOWOOD VILLAGE HALL CIO** 

## **LEGAL AND ADMINISTRATIVE INFORMATION** 

**Trustees** 

Mr B Bixby Mr P Gosney Mrs A Armstrong Henman Dr H McBeath Mr G Mills Mr D Scott Mr J Walsh 

**Secretary** Mr J Walsh **Charity number** 1167429 **Company number** CE007380 

CE007380 Royal Oak House Beckley Oxford OX3 9TY 

**Registered office** 

**Independent Examiner** 

N J Cadwallader David Cadwallader and Co Ltd Chartered Certified Accountants Suite 3 Bignell Park Barns Chesterton Oxfordshire OX26 1TD 



## **BECKLEY AND STOWOOD VILLAGE HALL CIO** 

## **CONTENTS** 

||**Page**|
|---|---|
|Trustees' report|1 – 2|
|Accountants' report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the financial statements|6 – 11|





**BECKLEY AND STOWOOD VILLAGE HALL CIO** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022** 

The trustees present their report and financial statements for the year ended 31 March 2022. 

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the CIO's governing document , the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). 

## **Objectives and activities** 

The CIO's objects are to establish and run a village hall and to promote for the benefit of the inhabitants of the parish of Beckley and Stowood ("area of benefit") without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. 

Detailed policies have been adopted in furtherance of these objects and are available on the parish hall website. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the CIO should undertake. 

## **Achievements and performance Financial review** 

After some trial usage the hall was fully open for hire in April 2017 and achieved a healthy level of bookings from the start. The year has been affected by the Coronavirus pandemic but less so than the previous year. In both years grants were received from the Government via South Oxfordshire District Council which made up for the shortfall in income. 

It is the policy of the CIO that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the CIO’s current activities while consideration is given to ways in which additional funds may be raised. In addition the trustees wish to build up reserves to allow for major repairs in the future, this is provisionally set at £4,000 per year after the first year.  This level of reserves has been maintained throughout the year. 

The trustees have assessed the major risks to which the CIO is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. 

## **Structure, governance and management** 

The CIO is a company limited by guarantee registered with the Charity Commission. 

The members of the trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: 

Mr B Bixby Mr P Gosney Mrs A Armstrong Henman Dr H McBeath (Appointed 19 May 2022) Mr G Mills Mr D Scott Mr J Walsh 

1 



## **BECKLEY AND STOWOOD VILLAGE HALL CIO** 

## **TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** 

Trustees are chosen from local people to give a balance of experience and knowledge to the board and to represent a wide range of the local users of the hall. None of the members of the trustees have any beneficial interest in the company. All of the members of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up. 

The trustees' report was approved by the Board of Trustees. 

.............................. **Geoffrey Mills** 

Trustee and Chairman 

Dated: 27 July 2022 

2 



**BECKLEY AND STOWOOD VILLAGE HALL CIO** 

## **Independent Examiner's Report to the Trustees** 

## **Year ended 31 March 2022** 

I report to the partners on my examination of the financial statements of Beckley and Stowood Village Hall CIO  ('the charity') for the year ended 31 March 2022. 

## **Responsibilities and basis of report** 

As the partners of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 

1. the financial statements do not accord with those records; or 

2. the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

N J Cadwallader Independent Examiner For and On Behalf of David Cadwallader & Co Limited Chartered Certified Accountants Suite 3 Bignell Park Barns Chesterton Bicester Oxon OX26 1TD 

9 August 2022 

3 



## **BECKLEY AND STOWOOD VILLAGE HALL CIO** 

## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022** 

|||**Unrestricted**|**Restricted**|**Total**|**Total**|
|---|---|---|---|---|---|
|||||**funds**|**funds**|
|||**2022**|**2022**|**2022**|**2021**|
||**Notes**|<br>**£**|**£**|**£**|**£**|
|**Income from:**||||||
|Charitable activities|**3**|36,538|<br>-|36,538|26,644|
|**Expenditure on:**||||||
|Raising funds|**5**|1,130|<br>-|1,130|825|
|Charitable activities|4,**5**|29,657|<br>600|30,257|19,979|
|||---------|<br>----|---------|----------|
|**Total resources expended**||**30,787**|<br>**600**|**31,387**|**20,804**|
|||---------|<br>---|---------|----------|
|**Net income/(expenditure) for**|**the year/**|||||
|**Net movement in funds**||**5,751**|<br>**(600)**|**5,151**|**5,840**|
|Fund balances at 1 April 2021||22,305|<br>600|22,905|17,065|
|||---------|<br>----|---------|----------|
|**Fund balances at 31 March 2022**||**28,056**|<br>**-**|**28,056**|**22,905**|
|||**======**|<br>**===**|**======**|**======**|



The statement of financial activities includes all gains and losses recognised in the year. 

All income and expenditure derive from continuing activities. 

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006. 

4 



**BECKLEY AND STOWOOD VILLAGE HALL CIO** 

## **BALANCE SHEET AS AT 31 MARCH 2022** 

|||**2022**|**2021**|
|---|---|---|---|
||**Notes**|**£**|**£**|
|**Current assets**||||
|Cash at bank and in hand||47,266<br>|33,205|
|||----------<br>|---------|
|||47,266<br>|33,205|
|**Creditors: amounts falling due within**||||
|**one year**|**8**<br>|19,210<br>|10,300|
|||-----------<br>|---------|
|Net current assets||28,056<br>|22,905|
|||======<br>|======|
|**Income funds**||||
|Restricted funds||-|600|
|Unrestricted funds||28,056<br>|22,305|
|||-----------<br>|---------|
|||28,056|22,905|
|||======<br>|======|



The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2019. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements. 

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company. 

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. 

The financial statements were approved by the Trustees on 27 July 2022. 

.............................. John Walsh **Trustee and Treasurer** 

5 



**BECKLEY AND STOWOOD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** 

## **1 Accounting policies** 

## **Charity information** 

Beckley and Stowood Village Hall CIO is a private company limited by guarantee incorporated in England and Wales. The registered office is Royal Oak House, Beckley, Oxford, OX3 9TY. 

## **1.1  Accounting convention** 

The financial statements have been prepared in accordance with the CIO's [governing document], the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The CIO is a Public Benefit Entity as defined by FRS 102. 

The CIO has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. 

The financial statements are prepared in sterling, which is the functional currency of the CIO. Monetary amounts in these financial statements are rounded to the nearest £. 

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below. 

## **1.2  Going concern** 

At the time of approving the financial statements, the trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 

## **1.3  Charitable funds** 

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. 

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the CIO. 

## **1.4  Incoming resources** 

Income is recognised when the CIO is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. 

Cash donations are recognised on receipt. Other donations are recognised once the CIO has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 

Legacies are recognised on receipt or otherwise if the CIO has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. 

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts and other sales related taxes. 

6 



**BECKLEY AND STOWOOD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** 

## **1 Accounting policies** 

## **(Continued)** 

## **1.5  Resources expended** 

Liabilities are recognised as expenditure as soon as there is legal or constructive obligation committing the charity to the expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the charity. Where costs can not be directly attributed to particular heading they have been allocated to activities on a basis consistent with the use of resources. 

## **1.6  Cash and cash equivalents** 

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 

## **1.7  Financial instruments** 

The CIO has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. 

Financial instruments are recognised in the CIO's balance sheet when the CIO becomes party to the contractual provisions of the instrument. 

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously. 

## **Basic financial assets** 

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. 

## **Basic financial liabilities** 

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. 

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. 

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. 

## **Derecognition of financial liabilities** 

Financial liabilities are derecognised when the CIO’s contractual obligations expire or are discharged or cancelled. 

7 



**BECKLEY AND STOWOOD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** 

## **2 Critical accounting estimates and judgements** 

In the application of the CIO’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. 

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 

## **3 Charitable activities** 

||**General**|**150 Club**|**Total**|**Total**|
|---|---|---|---|---|
||||**2022**|**2021**|
||**£**|**£**|**£**|**£**|
|Hire of Hall|22,211|-|22,211|4,877|
|Events|795|-|795|-|
|Council Grant|10,667|-|10,667|19,907|
|150 Club Subscriptions|-|2,865|<br>2,865|1,860|
||______|______|______|_____|
||33,673|2,865|36,538|26,644|
||======|=====|======|=====|
|Analysis by fund|||||
|Unrestricted funds|33,673|2,865|36,538|26,644|
||======|=====|======|=====|



## **4 Raising funds** 

||Unrestricted|Total|
|---|---|---|
||Funds||
||2022|2021|
||£|£|
|**Trading costs**|||
|Support costs|546|528|
||_______|_______|
||546|528|
||======|======|



8 



**BECKLEY AND STOWOOD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** 

## **5      Charitable activities** 

## **Unrestricted funds** 

||**General**|**150 Club**|**Total 2022**|**Total 2021**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|Events|320|-|320|-|
|Utilities|4,279|-|4,279|2,527|
|Insurance|1,769|-|1,769|1,679|
|Maintenance/Facilities|<br>8,363|-|8,363|10,070|
|Cleaning|2,974|-|2,974|1,575|
|Booking|6,042|-|6,042|3,113|
|Equipment|3,763|-|3,763|25|
|Sundry|1,601|-|1,601|461|
|Prizes|-|1,130|1,130|825|
||_____|_____|_____|_____|
||29,111|1,130|30,241|20,275|
||=====|=====|=====|=====|



## **Restricted funds** 

In November 2021 £600 which had been held for many years by the CIO and its predecessor trust was passed to the Parish Council to contribute to the construction of an outdoor table tennis table. The money was originally raised by the local branch of the Women’s Institute to provide outdoor facilities for local teenagers and was referred to as the “Kickwall Fund”. The trustees agreed with the Parish Council that this was a suitable use for these funds in line with the purpose for which they were originally raised. 

9 



**BECKLEY AND STOWOOD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** 

## **Prize Winners 150 Club 2021-22** 

|**Month**|**1st Prize  £40**|**2nd Prize  £30**|**3rd Prize  £20**|**Total**|
|---|---|---|---|---|
|**June 2021**|**Bob & Liz**<br>**Bixby**|**Tom Smith &**<br>**Suzanne**<br>**Aigrain**|**Roger &**<br>**Viviene**<br>**Pearson**|**90**|
|**July 2021**|**Chris Britton**|**Sarah Kazmi**|**Kate & Andrew**<br>**McMichael**|**90**|
|**August 2021**|**Judith**<br>**Rawlinson***|**Ann & Geoff**<br>**Henman**|**Jack Drew**|**50**|
|**September**<br>**2021**|**Ann & Geoff**<br>**Henman**|**Judith Bushrod**|**Charles**<br>**Hunter-Pease**|**90**|
|**October 2021**|**Sue Baker**|**Tim & Pia Key**|**Katie Herbert**|**90**|
|**November 2021**|**Deirbhile**<br>**O’Grady**|**Jan & Fred**<br>**Weller**|**Christina Weir**|**90**|
|**December 2021**<br>**– Double**|**Simon White**|**Bob & Liz**<br>**Bixby**|**Mary Ashdown**|**180**|
|**January 2022**|**Bill & Marion**<br>**Weinstein**|**Susan**<br>**Coxhead &**<br>**Geoff Mills**|**Pat Moss**|**90**|
|**February 2022**|**Joan & Stuart**<br>**Ring**|**Julia & Mish**<br>**Hanson Abbott**|**Joan & Stuart**<br>**Ring**|**90**|
|**March 2022**|**Christina Weir**|**John &**<br>**Rebecca Black**|**Ann & Geoff**<br>**Henman**|**90**|
|**April 2022**|**Chris Britton**|**Tim & Pia Key**|**Susan Hunter-**<br>**Pease**|**90**|
|**May 2022**|**Simon**<br>**Gardner-Bond**|**Judith Bushrod**|**Sue Baker**|**90**|
|||||**1,130**|



- **Prize generously donated back to the CIO’s funds** 

10 



**BECKLEY AND STOWOOD VILLAGE HALL CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022** 

## **6 Trustees** 

None of the trustees (or any persons connected with them) received any remuneration or benefits from the CIO during the year. 

## **7 Employees** 

There were no employees during the year. 

## **8 Creditors: amounts falling due within one year** 

||2022|2021|
|---|---|---|
||£|£|
|Trade creditors|5,967|2,681|
|Accruals and deferred income|13,243|7,619|
||_______|_______|
||19,210|10,300|
||======|======|



## **9 Related party transactions** 

There were no disclosable related party transactions during the year (2021 - none). 

11