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2023-06-30-accounts

Charity number: 1167421

THE JAZZ CENTRE (UK)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

THE JAZZ CENTRE (UK)

CONTENTS

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1
Trustees' Report 2 - 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 - 16

THE JAZZ CENTRE (UK)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 JUNE 2023

Trustees D Fairweather
M R Fisher
A Green
P Richards
G C Evans
J P Wilson
C P Sternshine
Charity registered
number
1167421
Principal office
Beecroft Art Gallery
Southend-on-Sea
Essex
SS2 6EW
Accountants
Venthams
Chartered Accountants
Millhouse
32 - 38 East Street
Rochford
Essex
SS4 1DB

Page 1

THE JAZZ CENTRE (UK)

TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2023

The Trustees present their annual report together with the financial statements of the Charity for the 1 July 2022 to 30 June 2023.

Objectives and activities

a. Policies and objectives

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.

The object of the charity is to advance the arts for the public benefit by the promotion, preservation and celebration of jazz music in all its forms for a diverse and growing community.

b. Activities undertaken to achieve objectives

The charity’s activities include archival research and heritage preservation, weekly programmes of live music, jazz-related films, art exhibitions featuring local/national/international artists and photographers, heritage celebration via its museum and walk-through history of jazz (1910-2020), two fully-equipped performance spaces, displays of jazz musicians’ memorabilia, on-line personal study facilities, jazz workshops and master classes, lectures and discussion groups by visiting musicians, critics and authors, bibliographic library and research facility, leisure facilities, jazz record and bookshop.

c. Main activities undertaken to further the Charity's purposes for the public benefit

As stated in the trustees’ report for the period to 30 June 2022, on 28 July 2022, Southend on Sea City Council (SCC) served notice on the charity, under the terms of the Service Level agreement it has with SCC, to vacate its premises at the Beecroft Gallery by 1 August 2023. The trustees launched a campaign to reverse this decision which was pursued until the local elections of May 2023. These elections resulted in a change of leadership at SCC and as a result, the service of notice was overturned. In spite of this, a full programme of activities was pursued for this reporting period, including weekly live music events as detailed below.

Achievements and performance

a. Live music at the Beecroft

For the reporting period, 37 ticketed live music events were held at the Beecroft. A total of 1058 tickets were sold for these events. The charity also hosted jazz promoter Susan May’s “Spikes Place” for eleven events. Great efforts were made to ensure that jazz “in all its forms” was represented.

Highlights of the programme included:

Two events were held for the benefit of the charity Softpower Education, when 163 tickets were sold. There were also film screenings and lectures on a range of jazz topics.

The charity also funded three music workshops in local schools which were enjoyed by some 1200 primary school children.

Page 2

THE JAZZ CENTRE (UK)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

Achievements and performance (continued)

b. Exhibition

Due to the uncertainty resulting from SCC’s service of notice, the exhibition has not been further developed in this reporting period. However, the history of jazz exhibition has been maintained for visitors to enjoy and elements of the NLHF funded project, ‘Celebrating the 100 Club; bringing history to life’, remain in place.

c. Website & Social Media

There were over 30,000 visits to the charity’s website over the reporting period. The charity also has thousands of followers on social media. Social media data also suggests that we are connecting with people of all ages. The website mailing list has over 1000 subscribers.

d. Volunteers

The charity has worked hard to attract, train and retain a team of volunteers to make its operations deliverable. The pandemic did erode the volunteer support but the charity runs a continuous campaign to address this. The charity now have a core team of 35 volunteers, including its trustees. The aim is to be open whenever the gallery is open. The charity is constantly seeking more volunteers to make the team more diverse and resilient.

Financial review

a. Going concern

The Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence. A new agreement with SCC is expected to be in place early in 2024. This will provide security of tenure for the charity for an extended period. However, this will increase the charity’s fixed costs by some £5k per annum. While current reserves can meet this cost for several years, strategies are being developed to increase funding for the charity so that reserves are protected. For this reason the charity continues to adopt the going concern basis in preparing financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

Structure, governance and management

a. Constitution

The charity was established as a Charitable Incorporated Organisation by a Constitution on 2 June 2016.

b. Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Constitution.

c. Organisational structure and decision-making policies

Trustees are elected who have specialist skills including I/T and digital media, accountancy, musical outreach, fundraising, strategic and business planning, law and charitable research. The Trustees meet formally at least four times per year but additional ad hoc meetings are held as required.

Page 3

THE JAZZ CENTRE (UK)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2023

Plans for future periods

From July 1 2023 The Jazz Centre (UK) will continue its activities under Chairman (Gareth Evans) Secretary (Adrian Green) Treasurer (John Wilson) and Creative Director (Digby Fairweather). The trustees are actively engaged in finding ways forward for TJCUK taking account the new contractual relationship with SCC. In particular:

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

G C Evans

Date: 8 February 2024

Page 4

THE JAZZ CENTRE (UK)

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2023

Note
Income from:
Donations and legacies
3
Charitable activities
4
Total income
Expenditure on:
Charitable activities
5
Total expenditure
Net (expenditure)/income
Transfers between funds
10
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Restricted
funds
2023
£
903
-
903
2,705
2,705
(1,802)
(4,195)
(5,997)
12,875
(5,997)
6,878		 Unrestricted
funds
2023
£
6,190
14,147
20,337
23,689
23,689
(3,352)
4,195
843
48,462
843
49,305		 Total
funds
2023
£
7,093
14,147
21,240
26,394
26,394
(5,154)
-
(5,154)
61,337
(5,154)
56,183		 Total
funds
2022
£
41,707
15,427
57,134
27,324
27,324
29,810
-
29,810
31,527
29,810
61,337

Page 5

THE JAZZ CENTRE (UK)

BALANCE SHEET FOR THE YEAR ENDED 30 JUNE 2023

Note
Fixed assets
Tangible assets
8
Current assets
Cash at bank and in hand
Creditors: amounts falling due within one
year
9
Net current assets
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
10
Unrestricted funds
10
Total funds		 45,822
45,822
(600)		 2023
£
10,961
10,961
45,222
56,183
56,183
6,878
49,305
56,183		 47,121
47,121
(678)		 2022
£
14,894
14,894
46,443
61,337
61,337
12,875
48,462
61,337

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

G C Evans

Date: 8 February 2024

Page 6

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

1. General information

The principal activity of the charity continued to be to advance the arts by the promotion, preservation and celebration of jazz music in all its forms.

The charity is registered with the Charity Commission under charity number 1167421.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

The Jazz Centre (UK) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Going concern

After making appropriate enquiries the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future, subject to the continued support of Southend Borough Council. For this reason they continue to adopt the going concern basis in preparing financial statements.

2.3 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Page 7

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

2. Accounting policies (continued)

2.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.

Depreciation is provided on the following bases:

Fixtures and fittings - 25% Reduced balance method
Computer equipment - 33% Reduced balance method

2.6 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.7 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

Page 8

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

2. Accounting policies (continued)

2.8 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.9 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

3. Income from donations and legacies

Donations
Grants
Donations
Grants		 Restricted
funds
2023
£
-
903
903
Restricted
funds
2022
£
-
20,088
20,088		 Unrestricted
funds
2023
£
6,190
-
6,190
Unrestricted
funds
2022
£
18,628
2,991
21,619		 Total
funds
2023
£
6,190
903
7,093
Total
funds
2022
£
18,628
23,079
41,707

Page 9

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

4. Income from charitable activities

Income from charitable activities - Preservation of Jazz Music
Income from charitable activities - Preservation of Jazz Music		 Unrestricted
funds
2023
£
14,147
Unrestricted
funds
2022
£
15,427		 Total
funds
2023
£
14,147
Total
funds
2022
£
15,427

5. Analysis of expenditure on charitable activities Summary by fund type

Preservation of Jazz Music
Preservation of Jazz Music		 Restricted
funds
2023
£
2,705
Restricted
funds
2022
£
4,217		 Unrestricted
funds
2023
£
23,689
Unrestricted
funds
2022
£
23,107		 Total
2023
£
26,394
Total
2022
£
27,324

6. Analysis of expenditure by activities

Activities
undertaken Support Total
directly costs funds
2023 2023 2023
£ £ £
Preservation of Jazz Music 22,461 3,933 26,394

Page 10

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

6. Analysis of expenditure by activities (continued)

Activities
undertaken Support Total
directly costs funds
2022 2022 2022
£ £ £
Preservation of Jazz Music 21,952 5,372 27,324

Analysis of direct costs

Preservation
of Jazz Music
2023
£
Advertising
3,616
Bank charges
19
Equipment
43
Insurance
731
Event expenses and volunteer sundries
14,391
Postage and stationery
468
Sundries
1,660
Professional Fees
420
Website
489
Internet
30
Governance costs
594
22,461		 Total
funds
2023
£
3,616
19
43
731
14,391
468
1,660
420
489
30
594
22,461

Page 11

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

6. Analysis of expenditure by activities (continued)

Analysis of direct costs (continued)

Preservation
of Jazz
Music
2022
£
Advertising
2,198
Bank charges
19
Equipment
464
Insurance
712
Event expenses and volunteer sundries
9,188
Postage and stationery
181
Sundries
3,941
Professional Fees
4,217
Website
317
Internet
37
Governance costs
678
21,952
Analysis of support costs
Preservation
of Jazz Music
2023
£
Depreciation
3,933
Preservation
of Jazz
Music
2022
£
Depreciation
5,372		 Total
funds
2022
£
2,198
19
464
712
9,188
181
3,941
4,217
317
37
678
21,952
Total
funds
2023
£
3,933
Total
funds
2022
£
5,372

7. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .

During the year ended 30 June 2023, no Trustee expenses have been incurred (2022 - £NIL) .

Page 12

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

8. Tangible fixed assets

Cost or valuation
At 1 July 2022
At 30 June 2023
Depreciation
At 1 July 2022
Charge for the year
At 30 June 2023
Net book value
At 30 June 2023
At 30 June 2022
Creditors: Amounts falling due within one year
Accruals and deferred income		 Fixtures and
fittings
£
27,797
27,797
15,454
3,091
18,545
9,252
12,343		 Computer
equipment
£
9,060
9,060
6,509
842
7,351
1,709
2,551
2023
£
600		 Total
£
36,857
36,857
21,963
3,933
25,896
10,961
14,894
2022
£
678

9. Creditors: Amounts falling due within one year

Page 13

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

10. Statement of funds

Statement of funds - current year

Balance at
Balance at 1 Transfers 30 June
July 2022 Income Expenditure in/out 2023
£ £ £ £ £
Unrestricted funds
General Fund 48,462 20,337 (23,689) 4,195 49,305
Restricted funds
Heritage lottery grant fund 2,261 - - - 2,261
Spike Robinson Scholarship
fund 6,114 903 (2,400) - 4,617
ROSCA fund 4,500 - (305) (4,195) -
12,875 903 (2,705) (4,195) 6,878
Total of funds 61,337 21,240 (26,394) - 56,183
Statement of funds - prior year
Balance at
Balance at Transfers 30 June
1 July 2021 Income Expenditure in/out 2022
£ £ £ £ £
Unrestricted funds
General Fund 31,527 37,046 (23,107) 2,996 48,462
Restricted funds
Heritage lottery grant fund - 9,473 (4,217) (2,996) 2,260
Spike Robinson Scholarship
fund - 6,115 - - 6,115
ROSCA fund - 4,500 - - 4,500
- 20,088 (4,217) (2,996) 12,875
Total of funds 31,527 57,134 (27,324) - 61,337

Page 14

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

11. Summary of funds

Summary of funds - current year

General funds
Restricted funds		 Balance at 1
July 2022
£
48,462
12,875
61,337
Balance at
1 July 2021
£
31,527
-
31,527		 Income
£
20,337
903
21,240
Income
£
37,046
20,088
57,134		 Expenditure
£
(23,689)
(2,705)
(26,394)
Expenditure
£
(23,107)
(4,217)
(27,324)		 Transfers
in/out
£
4,195
(4,195)
-
Transfers
in/out
£
2,996
(2,996)
-		 Balance at
30 June
2023
£
49,305
6,878
56,183
Balance at
30 June
2022
£
48,462
12,875
61,337
Summary of funds - prior year
General funds
Restricted funds

12. Analysis of net assets between funds

Analysis of net assets between funds - current year

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Restricted
funds
2023
£
-
6,878
-
6,878		 Unrestricted
funds
2023
£
10,961
38,944
(600)
49,305		 Total
funds
2023
£
10,961
45,822
(600)
56,183

Page 15

THE JAZZ CENTRE (UK)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

12. Analysis of net assets between funds (continued)

Analysis of net assets between funds - prior year

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Restricted
funds
2022
£
-
12,875
-
12,875		 Unrestricted
funds
2022
£
14,894
34,246
(678)
48,462		 Total
funds
2022
£
14,894
47,121
(678)
61,337

13. Related party transactions

During the year, R Michalski, a Trustee that resigned during the year, received £Nil (2022: £1,378) for services supplied. D Fairweather, a Trustee, received £Nil (2022: £2,500) for services supplied. Charity Commission consent to pay these sums has been received.

During the year, donations of £Nil (2022: £1,500) were received from related parties.

Page 16