Charity number: 1167421
THE JAZZ CENTRE (UK)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
THE JAZZ CENTRE (UK)
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 17 |
THE JAZZ CENTRE (UK)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 JUNE 2021
| Trustees | D Fairweather |
|---|---|
| R Campbell-Carr (resigned 27 July 2020) | |
| M S Foster (resigned 19 February 2021) | |
| M R Fisher | |
| M Kass | |
| R Michalski (resigned 17 July 2021) | |
| A Green | |
| P Richards | |
| G C Evans | |
| J P Wilson | |
| Charity registered number 1167421 Principal office Beecroft Art Gallery Southend-on-Sea Essex SS2 6EW Accountants Venthams Chartered Accountants Millhouse 32 - 38 East Street Rochford Essex SS4 1DB |
Page 1
THE JAZZ CENTRE (UK)
TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2021
The Trustees present their annual report together with the financial statements of the Charity for the 1 July 2020 to 30 June 2021.
Objectives and activities
a. Policies and objectives
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.
The object of the charity is to advance the arts for the public benefit by the promotion, preservation and celebration of jazz music in all its forms.
b. Activities undertaken to achieve objectives
The charity’s activities include archival research and heritage preservation, weekly programmes of live music, jazz-related films via a film club, art exhibitions featuring local/national/international artists and photographers, heritage celebration via its museum and walk-through history of jazz (1910-2020), two fully-equipped performance spaces, displays of jazz musicians’ memorabilia, on-line personal study facilities, jazz workshops and master classes, lectures and discussion groups by visiting musicians, critics and authors, full bibliographic library and research facility, coffee and leisure facilities, jazz record and bookshop.
c. Main activities undertaken to further the Charity's purposes for the public benefit
The charity’s premises were closed for most of the reporting period due to the Covid-19 pandemic. Nevertheless, its work continued in a number of ways. Most importantly, a major NLHF funded project, ‘Celebrating the 100 Club; bringing history to life’, was successfully completed. During the period of closure improvements were made to the history of jazz exhibition and the digital infrastructure in the premises was upgraded. A number of internet streamed events were staged. These included interactive presentations by TJCUK’s CEO, its Creative Director and Simon Spillett, the leading saxophonist. Also, a performance by musicians from the National Youth Jazz Orchestra was streamed live. The charity’s core activities have now been restarted including ‘Spike’s Place’ jazz club in co-operation with impresario Susan May featuring premier British/European performers, concerts by local and national musicians, ‘Listen In’ public record recitals and regular film screenings. TJCUK’s quarterly newsletter (printed and on-line) has been redesigned and relaunched under the title ‘Centrepiece’.
Achievements and performance
a. Main achievements of the Charity
The main achievements of the charity for this reporting period were the activities and outputs of the NLHF funded project, ‘Celebrating the 100 Club; bringing history to life’. In spite of the pandemic restrictions, this project was completed to the satisfaction of the NLHF with a number of activities being delivered on-line. This project embraced oral history collection, dance, jam sessions, workshops and fashion. It involved many participants from primary school children, to further education students, amateur and professional musicians and members of the public. As a lasting legacy of the project, a book, ‘Ace of Clubs’, was published compiling oral history interviews from over 50 performers (as well as attendees, management) at Britain’s oldest jazz club.
Additional achievements for the period include the upgrades to the exhibition and IT facilities at the charity’s premises and the fact that its team of volunteers was kept updated and engaged during the pandemic. This has allowed operations to be restarted without major resource problems.
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THE JAZZ CENTRE (UK)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2021
Financial review
a. Going concern
After making appropriate enquiries the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future, subject to the continued support of Southend Borough Council. For this reason they continue to adopt the going concern basis in preparing financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
Structure, governance and management
a. Constitution
The charity was established as a Charitable Incorporated Organisation by a Constitution on 2 June 2016.
b. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Constitution.
c. Organisational structure and decision-making policies
Trustees are elected who have specialist skills including publicity, I/T and digital media, accountancy, musical outreach, fundraising, strategic and business planning, law and charitable research. From 1 July 2020 to 30 June 2021 Trustees met once a month to discuss ongoing issues and reach conclusions. These meetings were carried out on-line where Covid restrictions prevented physical meetings. A trustee recruitment campaign is underway to strengthen the board.
Plans for future periods
From July 1 2021 The Jazz Centre (UK) will continue its activities under a CEO (Mark Kass) Chairman (Gareth Evans) Secretary (Adrian Green) Treasurer (John Wilson) and Creative Director (Digby Fairweather). TJCUK fully re-opened its doors with a live music event on 7 August 2021. The Trustees’ main priority is to fully reestablish its programme of activities on a financially sound basis. It is also intended to launch a new series of projects under the banner ‘Roots to Right Now’.
Page 3
THE JAZZ CENTRE (UK)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2021
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
G C Evans
Date: 11 December 2021
Page 4
THE JAZZ CENTRE (UK)
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 JUNE 2021
Independent examiner's report to the Trustees of The Jazz Centre (UK) ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 June 2021.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Dated: 16 December 2021 Stuart Harrison FCA
Venthams
Chartered Accountants Millhouse 32 - 38 East Street Rochford Essex SS4 1DB
Page 5
THE JAZZ CENTRE (UK)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021
| Note Income from: Donations and legacies 3 Charitable activities 4 Other income 5 Total income Expenditure on: Charitable activities 6 Total expenditure Net expenditure Transfers between funds 12 Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2021 £ 54,320 - - 54,320 61,795 61,795 (7,475) 953 (6,522) 6,522 (6,522) - |
Unrestricted funds 2021 £ 2,405 307 3,000 5,712 7,047 7,047 (1,335) (953) (2,288) 33,816 (2,288) 31,528 |
Total funds 2021 £ 56,725 307 3,000 60,032 68,842 68,842 (8,810) - (8,810) 40,338 (8,810) 31,528 |
Total funds 2020 £ 5,136 6,537 - 11,673 51,700 51,700 (40,027) - (40,027) 80,365 (40,027) 40,338 |
|---|---|---|---|---|
Page 6
THE JAZZ CENTRE (UK)
BALANCE SHEET FOR THE YEAR ENDED 30 JUNE 2021
| Note Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 12 Unrestricted funds 12 Total funds |
20,509 20,509 (643) |
2021 £ 11,661 11,661 19,866 31,527 31,527 - 31,527 31,527 |
26,736 26,736 (512) |
2020 £ 14,114 |
|---|---|---|---|---|
| 14,114 26,224 |
||||
| 40,338 | ||||
| 40,338 | ||||
| 6,522 33,816 |
||||
| 40,338 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
G C Evans
Date: 11 December 2021
Page 7
THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
1. General information
The principal activity of the charity continued to be to advance the arts by the promotion, preservation and celebration of jazz music in all its forms.
The charity is registered with the Charity Commission under charity number 1167421.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The Jazz Centre (UK) meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
The Trustees are of the opinion that the charity will not be significantly affected by the pandemic caused by the coronavirus (Covid-19) and believe that the charity is a going concern. Accordingly, the Financial Statements have been prepared on that basis.
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Page 8
THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
2. Accounting policies (continued)
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following bases:
| Fixtures and fittings | - 25% Reduced balance method |
|---|---|
| Computer equipment | - 33% Reduced balance method |
2.6 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.7 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
2. Accounting policies (continued)
2.8 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.9 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
3. Income from donations and legacies
| Donations Grants Donations |
Restricted funds 2021 £ - 54,320 54,320 |
Unrestricted funds 2021 £ 2,405 - 2,405 Unrestricted funds 2020 £ 5,136 5,136 |
Total funds 2021 £ 2,405 54,320 56,725 |
|---|---|---|---|
| Total funds 2020 £ 5,136 5,136 |
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
| 4. Income from charitable activities Income from charitable activities - Preservation of Jazz Music Income from charitable activities - Preservation of Jazz Music 5. Other incoming resources Local authority business COVID grants 6. Analysis of expenditure on charitable activities Summary by fund type Preservation of Jazz Music Preservation of Jazz Music |
Unrestricted funds 2021 £ 3,000 Restricted funds 2021 £ 61,795 Restricted funds 2020 £ 34,630 |
Unrestricted funds 2021 £ 307 Unrestricted funds 2020 £ 6,537 Total funds 2021 £ 3,000 Unrestricted funds 2021 £ 7,047 Unrestricted funds 2020 £ 17,070 |
Total funds 2021 £ 307 |
|---|---|---|---|
| Total funds 2020 £ 6,537 |
|||
| Total funds 2020 £ - |
|||
| Total funds 2021 £ 68,842 |
|||
| Total funds 2020 £ 51,700 |
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
7. Analysis of expenditure by activities
| Preservation of Jazz Music Preservation of Jazz Music Analysis of direct costs Advertising Bank charges Equipment Insurance Event expenses and volunteer sundries Postage and stationery Sundries Professional Fees Travel Website Internet Book publishing Training Governance costs |
Activities undertaken directly 2021 Support costs 2021 £ £ 64,346 4,496 Activities undertaken directly 2020 Support costs 2020 £ £ 46,255 5,445 Preservation of Jazz Music 2021 £ 3,525 18 10,294 710 19,407 28 3,631 17,212 84 259 3,547 3,056 1,935 640 64,346 |
Total funds 2021 £ 68,842 |
|---|---|---|
| Total funds 2020 £ 51,700 |
||
| Total funds 2021 £ 3,525 18 10,294 710 19,407 28 3,631 17,212 84 259 3,547 3,056 1,935 640 64,346 |
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
7. Analysis of expenditure by activities (continued)
Analysis of direct costs (continued)
| Advertising Bank charges Equipment Insurance Event expenses and volunteer sundries Postage and stationery Sundries Professional Fees Travel Website Internet Research Book publishing Performing Rights Governance costs |
Preservation of Jazz Music 2020 £ 1,039 36 2,311 670 9,907 182 2,417 25,390 343 260 264 448 1,328 1,150 510 46,255 |
Total funds 2020 £ 1,039 36 2,311 670 9,907 182 2,417 25,390 343 260 264 448 1,328 1,150 510 46,255 |
|---|---|---|
Analysis of support costs
| Preservation of Jazz Music 2021 £ Depreciation 4,496 Preservation of Jazz Music 2020 £ Depreciation 5,445 |
Total funds 2021 £ 4,496 |
|---|---|
| Total funds 2020 £ 5,445 |
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
8. Independent examiner's remuneration
The independent examiner's remuneration amounts to an independent examiner fee of £642 ( 2020 - £510 ).
9. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2020 - £NIL) .
During the year ended 30 June 2021, no Trustee expenses have been incurred (2020 - £NIL) .
10. Tangible fixed assets
| Cost or valuation At 1 July 2020 Additions At 30 June 2021 Depreciation At 1 July 2020 Charge for the year At 30 June 2021 Net book value At 30 June 2021 At 30 June 2020 11. Creditors: Amounts falling due within one year Accruals and deferred income |
Fixtures and fittings £ 18,192 1,000 19,192 8,719 2,620 11,339 7,853 9,473 |
Computer equipment £ 8,017 1,043 9,060 3,376 1,876 5,252 3,808 4,641 2021 £ 643 |
Total £ 26,209 2,043 28,252 |
|---|---|---|---|
| 12,095 4,496 16,591 |
|||
| 11,661 | |||
| 14,114 | |||
| 2020 £ 512 |
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
12. Statement of funds
Statement of funds - current year
| Balance at | ||||||
|---|---|---|---|---|---|---|
| Balance at 1 | Transfers | 30 June | ||||
| July 2020 | Income | Expenditure | in/out | 2021 | ||
| £ | £ | £ | £ | £ | ||
| Unrestricted funds | ||||||
| General Fund | 33,816 | 5,711 | (7,047) | (953) | 31,527 | |
| Restricted funds | ||||||
| Heritage lottery grant fund | 6,522 | 54,320 | (61,795) | 953 | - | |
| Total of funds | 40,338 | 60,031 | (68,842) | - | 31,527 | |
| Statement of funds - prior | year | |||||
| Balance at | ||||||
| Balance at | Transfers | 30 June | ||||
| 1 July 2019 | Income | Expenditure | in/out | 2020 | ||
| £ | £ | £ | £ | £ | ||
| Unrestricted funds | ||||||
| General Fund | 32,191 | 11,672 | (17,069) | 7,022 | 33,816 | |
| Restricted funds | ||||||
| Heritage lottery grant fund | 48,174 | - | (34,630) | (7,022) | 6,522 | |
| Total of funds | 80,365 | 11,672 | (51,699) | - | 40,338 |
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
13. Summary of funds
Summary of funds - current year
| General funds Restricted funds |
Balance at 1 July 2020 £ 33,816 6,522 40,338 Balance at 1 July 2019 £ 32,191 48,174 80,365 |
Income £ 5,711 54,320 60,031 Income £ 11,672 - 11,672 |
Expenditure £ (7,047) (61,795) (68,842) Expenditure £ (17,069) (34,630) (51,699) |
Transfers in/out £ (953) 953 - Transfers in/out £ 7,022 (7,022) - |
Balance at 30 June 2021 £ 31,527 - 31,527 |
|---|---|---|---|---|---|
| Balance at 30 June 2020 £ 33,816 6,522 40,338 |
|||||
| Summary of funds - prior year | |||||
| General funds Restricted funds |
14. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Current assets Creditors due within one year Total |
Unrestricted funds 2021 £ 11,661 20,509 (643) 31,527 |
Total funds 2021 £ 11,661 20,509 (643) 31,527 |
|---|---|---|
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THE JAZZ CENTRE (UK)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
14. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2020 £ - 6,522 - 6,522 |
Unrestricted funds 2020 £ 14,114 20,214 (512) 33,816 |
Total funds 2020 £ 14,114 26,736 (512) 40,338 |
|---|---|---|---|
15. Related party transactions
During the year, R Michalski, a Trustee that resigned in the year, received £5,512 (2020: £6,890) for services supplied. D Fairweather, a Trustee, received £10,000 (2020: £12,500) for services supplied. Charity Commission consent to pay these sums has been received.
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