Trustees' Annual Report for the period
From
Period start date Period end date 01 June 2023 31 May 2024 To
Section A Reference and administration details
Charity name Baby Bank Norfolk
Other names charity is known by
N/A
Registered charity number (if any) ~~i~~ 1167380
Charity's principal address
9 Lindford Drive
Eaton
Norwich Postcode NR4 6LT
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Rebecca Marr | Chair | - | Vote of existingTrustees |
| Leah Stenning | Secretary | Resigned 1.9.23 | Trustee since launch |
| Anne-Louise Schofield | Treasurer | - | Vote of existingTrustees |
| VickyBrooke | - | - | Trustee since launch |
| HayleyBedington | - | - | Trustee since launch |
| Philippa Carter | - | Resigned 31.12.23 | Vote of existingTrustees |
| Hannah Stenning | - | Resigned 31.12.23 | Vote of existingTrustees |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year N/A ~~———~~ Names and addresses of advisers (Optional information)
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Type of adviser Name Address N/A
Name of chief executive or names of senior staff members (Optional information)
None
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Any new Trustees are appointed by a vote of existing Trustees. Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
BBN has continued to maintain the same straightforward governance structure that has been in place since its launch. It has an appointed Chair, Treasurer and Secretary, as well as four further Trustees (three of whom have resigned during this period). This core group undertakes all the running of the charity.
The charity does not independently provide training for its Trustees, but it does benefit from the existing skills and knowledge developed through their various positions of employment in several sectors.
BBN has maintained its independence and does not have membership or relationships with any other parties or networks.
BBN’s major risks during this period have been:
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Cashflow (mitigated by regular funding applications and donations)
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Loss of or damage to stock (mitigated by security and insurance)
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Oversupply of donations, making the storage and sorting system unviable (mitigated by limited and specified requests which are regularly publicised, and a very efficient team of volunteers going through and sorting them quickly to ensure throughflow)
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Lack of volunteers to maintain the running of the charity (mitigated by an overall call for volunteers which had a very positive response)
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Section C Objectives and activities
The objective of Baby Bank Norfolk, as stated in its constitution, is:
‘The prevention or relief of poverty, particularly by providing essential Summary of the objects of the items of baby clothing and equipment to parents and families with young charity set out in its children as the trustees shall think fit, in particular but not exclusively to governing document those in Norfolk’.
All activities undertaken by BBN are for the public benefit. All Trustees are aware of the Charity Commission’s guidance on public benefit, and implement this in planning all the charity’s activities. BBN’s activities are uncomplicated in their delivery and the public benefit outcome is clear through the delivery of its work.
Summary of the main activities undertaken for the BBN receives referrals from a variety of professionals, working with public benefit in relation to families with babies and children, generally only up to 18 months old, in these objects (include within various contexts. Each of these referrers is in a position to recognise this section the statutory people in situations of need. All referrals are responded to, and if BBN is declaration that trustees have able to help (i.e. it has available the items that are identified as being had regard to the guidance needed) then it does, for any referral received. issued by the Charity Commission on public The order in which the referrals are responded to is solely chronological, benefit)
The order in which the referrals are responded to is solely chronological, unless a referral is presented as being particularly urgent for any reason, which they may be for good reason (e.g. an imminent birth). In this way BBN avoids making any qualitative / prioritisation decisions itself about the referrals responded to, and simply follows the same process across the board. Further details of levels of referrals can be seen below.
Additional details of objectives and activities (Optional information)
The contribution made by volunteers at BBN is very significant; the charity is run on an entirely voluntary basis and all activity is therefore voluntarily undertaken.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The community support for Baby Bank Norfolk, evident in both the level of referrals received and the amount of donations received, has remained strong throughout this year. We continue to be very well stocked with clothes and baby items received through donations, and the referral levels are sufficient for us to provide around 6-8 bundles each week. As in previous years, knowledge of the charity’s operations again continues to spread in our eighth year of operation, and the channelling in of donations and out of referral packs remains strong and consistent.
The infrastructure of the charity’s operations has remained robust throughout this period. Our shelving and storage equipment also remains sufficient for demand.
In terms of BBN’s core work of donating baby clothing ‘essentials packs’, demand has increased significantly by 14% this year, from 397 requests in 2022-23 to 485 in this eighth year of operation.
We estimate, based on the average number of clothing items included in each donation pack, that the total number in the total period of Baby Bank Norfolk’s operations is now around 95,000; we are delighted that this level of pre-used baby clothes has been diverted to where they are most needed, and also prevented from potentially ending up in landfill.
In other areas of donations, demand has increased in most areas in terms of the amount provided in response to requests, as shown below:
| Bedding bundles | Bedding bundles |
|---|---|
| 2022-23 | 67 |
| 2023-24 | 82 (increase of 22%) |
| Maternity wear | |
| 2022-23 | 22 |
| 2023-24 | 25 (increase of 14%) |
| Moses baskets, stands and mattresses | |
| 2022-23 | 97 |
| 2023-24 | 124 (increase of 28%) |
| New born essentials | |
| 2022-23 | 204 |
| 2023-24 | 223 (increase of 9%) |
BBN has also donated many toy and book bundles, baby baths, changing mats, play mats, bundles of toiletries for mums, weaning packs, sterilisers, and feeding bottles and teats.
BBN Trustees are delighted that the take-up in these areas has meant that families in need in Norfolk have been able to benefit from BBN’s provision in terms of improving their sleeping arrangements, their comfort and their resources for entertainment and development, as well as the primary area of clothing provision.
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Section E Financial review
BBN’s policy is to maintain a minimum reserves level of 3 months’ worth Brief statement of the of running costs. It has been able to sustain this level during the whole of charity’s policy on reserves this period.
Details of any funds materially N/A in deficit Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
BBN’s primary source of funding during this period was donations received via our Charities Aid Foundation system (donors therefore anonymous). The vast majority of the items used in BBN’s donation packs continue to be gained through voluntary contributions of used items, and we are lucky that these are always forthcoming from our local community. We do also sometimes need to add items that cannot be used second hand and do not tend to be donated new: this includes nappies, toiletries for babies and new mums, bottle teats, sterilisers, Moses basket mattresses and others.
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investment policy and objectives including any Other than these stock items, the main areas of spend have been:
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ethical investment policy Premises (rent)
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adopted. Insurance
All of these items and money spent have gone directly to supporting and enabling the core objectives of the charity.
BBN does not invest money and therefore has no investment policy.
Section F Other optional information
No further information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Charlotte Rebecca Marr Position (eg Secretary, Chair, Chair etc) Date 24.3.25
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Norfolk Baby Bank
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No (if any)
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Recei ts and a ments accounts p p y
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CC16a
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For the period 1.6.23 31 5 2024 To from
Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Grant - Fundraising 16,110 Donations 2,273 2,273 2,635 Refunds 14 Items Sold 2,273 - - 2,273 18,759 Sub total (Gross income for AR) ~~SSS SSS —~~ A2 Asset and investment sales, (see table). - - - - - - - - - Sub total[ - ] - - - - ~~————~~ Total receipts 2,273 - ~~—~~ 2,273 18,759 A3 Payments Fundraising - Rent 2,660 2,660 1,840 Insurance 222 222 311 Stock 4,359 4,359 4,096 Equipment - Sundries - ~~SSS~~ Advertising ~~SS~~ - ~~= =~~ -
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| Refund | - | - | ||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| - | - | |||||||||||||||||||||
| **Sub total ** | 7,241 | - | - | 7,241 | 6,247 | |||||||||||||||||
| A4 Asset and investment | ||||||||||||||||||||||
| purchases, (see table) | ||||||||||||||||||||||
| Equipment | 88 | - | - | 88 | ||||||||||||||||||
| - | - | - | - | |||||||||||||||||||
| **Sub total ** | 88 | - | - | 88 | - | |||||||||||||||||
| **Total payments ** | 7,329 | - | - | 7,329 | 6,247 | |||||||||||||||||
| Net of receipts/(payments) - | 5,056 | - | - | - 5,056 | 12,512 | |||||||||||||||||
| A5 Transfers between funds | - | - | - | - | - | |||||||||||||||||
| A6 Cash funds last year end | 18,030 | - | 18,030 | - | ||||||||||||||||||
| **Cash funds this year end ** | 12,974 | - | - | 12,974 | 12,512 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets |
Details Current Account Cash in Hand Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 12,974 - - 12,974 OK to nearest £ - Unrestricted funds Unrestricted funds |
to nearest £ - - - OK to nearest £ - Restricted funds Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | - | - |
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| - | - | - | ||
|---|---|---|---|---|
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - |
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
| Details Details Details |
Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Cost (optional) - - - - - Cost (optional) - - - - - - - - - - Amount due (optional) |
Current value (optional) |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| - |
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- ~~———~~ Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval Charlotte Rebecca Marr 24.3.25 ~~—~~ 4 03/25/2025