2023-05-31-accounts - Baby Bank Norfolk

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		Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
		From	Period start date			To	Period end date
			01	June	2022		31	May	2023

Section A Reference and administration details

Charity name Baby Bank Norfolk Other names charity is known by N/A Registered charity number (if any) 1167380 Charity's principal address 9 Lindford Drive

Eaton

Norwich Postcode NR4 6LT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Rebecca Marr	Chair	-	Vote of existingTrustees
Leah Stenning	Secretary	(NB. Resigned 1.9.23 (after this reporting year))	Trustee since launch
Anne-Louise Schofield	Treasurer	-	Vote of existingTrustees
VickyBrooke	-	-	Trustee since launch
HayleyBedington	-	-	Trustee since launch
Philippa Carter	-	(NB. Resigned 31.12.23 (after this reporting year))	Vote of existing Trustees
Hannah Stenning	-	(NB. Resigned 31.12.23 (after this reporting year))	Vote of existing Trustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

	Name	Dates acted if not for whole year
	N/A

Names and addresses of advisers (Optional information)

March 2012

TAR

Type of adviser Name Address N/A

Name of chief executive or names of senior staff members (Optional information)

None

Section B Structure, governance and management

Description of the charity’s trusts

Constitution CIO

Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Any new Trustees are appointed by a vote of existing Trustees. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

BBN has continued to maintain the same straightforward governance structure that has been in place since its launch. It has an appointed Chair, Treasurer and Secretary, as well as four further Trustees during this period. This core group undertakes all the running of the charity.

The charity does not independently provide training for its Trustees, but it does benefit from the existing skills and knowledge developed through their various positions of employment in several sectors.

BBN has maintained its independence and does not have membership or relationships with any other parties or networks.

BBN’s major risks during this period have been:

Cashflow (mitigated by regular funding applications and donations)
Loss of or damage to stock (mitigated by security and insurance)
Lack of referral demand or donation provision (mitigated by continued communication and promotion)
Oversupply of donations, making the storage and sorting system unviable (mitigated by limited and specified requests which are regularly publicised, and a very efficient team of volunteers going through and sorting them quickly to ensure throughflow)

March 2012

TAR

Section C Objectives and activities

The objective of Baby Bank Norfolk, as stated in its constitution, is:

Summary of the objects of the charity set out in its governing document

‘The prevention or relief of poverty, particularly by providing essential items of baby clothing and equipment to parents and families with young children as the trustees shall think fit, in particular but not exclusively to those in Norfolk’.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

All activities undertaken by BBN are for the public benefit. All Trustees are aware of the Charity Commission’s guidance on public benefit, and implement this in planning all the charity’s activities. BBN’s activities are uncomplicated in their delivery and the public benefit outcome is clear through the delivery of its work.

BBN receives referrals from a variety of professionals, working with families and babies in various contexts. Each of these referrers is in a position to recognise people in situations of need. All referrals are responded to, and if BBN is able to help (i.e. it has available the items that are identified as being needed) then it does, for any referral received.

The order in which the referrals are responded to is solely chronological, unless a referral is presented as being particularly urgent for any reason, which they may be for good reason (e.g. an imminent birth). In this way BBN avoids making any qualitative / prioritisation decisions itself about the referrals responded to, and simply follows the same process across the board. Further details of levels of referrals can be seen below.

Additional details of objectives and activities (Optional information)

The contribution made by volunteers at BBN is very significant; the charity is run on an entirely voluntary basis and all activity is therefore voluntarily undertaken.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The community support for Baby Bank Norfolk, evident in both the level of referrals received and the amount of donations received, has again increased during this year. As of the end of May 2022 we have 520 referring agents (an increase of 14% on the previous year). As in previous years, knowledge of the charity’s operations again continues to spread in our seventh year of operation, and the channelling in of donations and out of referral packs remains strong and consistent.

The infrastructure of the charity’s operations has remained robust throughout this period. Our shelving and storage equipment remains sufficient for demand, although we still anticipate that in the next couple of years we may need to extend our space and working capacity, due to increase in demand. For this year though we have not needed to commit any expenditure in this area.

In terms of BBN’s core work of donating baby clothing ‘essentials packs’, demand has decreased slightly by 14% this year, from 465 requests in 2021-22 to 397 in this seventh year of operation.

We estimate, based on the average number of clothing items included in each donation pack, that the total number in the total period of Baby Bank Norfolk’s operations is now around 80,900; we are delighted that this level of pre-used baby clothes has been diverted to where they are most needed, and also prevented from potentially ending up in landfill.

In other areas of donations, demand has increased in most areas in terms of the amount provided in response to requests, as shown below:

Bedding bundles	Bedding bundles
2021-22	154
2022-23	67 (decrease of 56%)
Maternity wear
2021-22	26
2022-23	22 (decrease of 15%)
Moses baskets, stands and mattresses
2021-22	71
2022-23	97 (increase of 36%)
Toy and book bundles
2021-22	157
2022-23	164 (increase of 4%)
New born essentials
2021-22	150
2022-23	204 (increase of 36%)

BBN has also donated many baby baths, changing mats, play mats, bundles of toiletries for mums, weaning packs, sterilisers, and feeding bottles and teats.

BBN Trustees are delighted that the take-up in these areas has meant that families in need in Norfolk have been able to benefit from BBN’s provision in terms of improving their sleeping arrangements, their comfort and their resources for entertainment and development, as well as the primary area of clothing provision.

March 2012

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

BBN’s policy is to maintain a minimum reserves level of 3 months’ worth of running costs. It has been able to sustain this level during the whole of this period.

Details of any funds materially N/A in deficit Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

BBN’s primary sources of funding during this period were:

£16,050 from the Aviva Crowd Funder
Other donations from our recently launched Charities Aid Foundation system (donors therefore anonymous)

The vast majority of the items used in BBN’s donation packs continue to be gained through voluntary contributions of used items, and we are lucky that these are always forthcoming from our local community. There is therefore very little expenditure in this area, although we do sometimes need to add items that cannot be used second hand and do not tend to be donated new: this includes nappies, toiletries for babies and new mums, bottle teats, sterilisers, Moses basket mattresses and others.

Other than these stock items, the main areas of spend have been:  Premises (rent)  Insurance
All of these items and money spent have gone directly to supporting and enabling the core objectives of the charity.

BBN does not invest money and therefore has no investment policy.

Section F Other optional information

No further information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Charlotte Rebecca Marr Position (eg Secretary, Chair, Chair etc) Date 29th March 2024

March 2012

TAR

Norfolk Baby Bank

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No (if any)
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Recei ts and a ments accounts p p y

CC16a

For the period from	1 6 2022	To	31 5 2023

Section A Receipts and payments

Section A Receipts and payments	Section A Receipts and payments
to the nearest £ A1 Receipts Grant Fundraising 16,110 Donations 2,635 Refunds 14 Items Sold - 18,759 Unrestricted funds *Sub total*(Gross income for AR)		to the nearest £ - - - Restricted funds	to the nearest £ - - - Endowment funds	Total funds to the nearest £ - 16,110 2,635 14 - - 18,759	Last year to the nearest £
Grant				-
Fundraising	16,110			16,110
Donations	2,635			2,635
Refunds	14			14	-
Items Sold		-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	18,759	-	-	18,759	-
- - Sub total - Total receipts 18,759 A2 Asset and investment sales, (see table).		- - - -	- - - -	- - - 18,759

					-
					-

		-	-	18,759	-

*Sub total*(Gross income for AR)	,			,
A2 Asset and investment sales,
(see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	18,759	-	-	18,759	-

A3 Payments Fundraising Rent 1,840 Insurance 311 Stock 4,096 Equipment Sundries Advertising	A3 Payments Fundraising Rent 1,840 Insurance 311 Stock 4,096 Equipment Sundries Advertising	- 1,840 311 4,096 - - -
Fundraising		-	-
Rent	1,840	1,840
Insurance	311	311
Stock	4,096	4,096
Equipment		-
Sundries		-	-
Advertising		-	-

06/30/2024

Refund							-		-
							-		-
*Sub total*	6,247		-		-		6,247		-

A4 Asset and investment
purchases, (see table)
Equipment	670		-		-	670
	-		-		-	-
**Sub total **	670		-		-	670		-

**Total payments **	6,917		-		-	6,917		-

**Net of receipts/(payments) **	11,841	-		-		11,841	-
A5 Transfers between funds	-	-		-		-	-
A6 Cash funds last year end	6,188			-		6,188	-
**Cash funds this year end **	18,029	-		-		18,029	-

Section B Statement of assets and liabilities at the end of the period

Categories

B1 Cash funds

B2 Other monetary assets

to nearest £ 18,029 - - 18,029 OK to nearest £ - Unrestricted funds Unrestricted funds	to nearest £ - - - OK to nearest £ - Restricted funds Restricted funds	to nearest £ Endowment funds
		-
		-
		-
		-
		OK
		to nearest £ Endowment funds
-	-	-

06/30/2024

-	-	-
-	-	-
-	-	-
-	-	-
-	-	-

B3 Investment assets

B4 Assets retained for the charity’s own use

B5 Liabilities

Details Details Details	Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	Cost (optional) - - - - - Cost (optional) - - - - - - - - - - Amount due (optional)	Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
		-

06/30/2024

Signed by one or two trustees on behalf of all the trustees

			-
			-
			-
			-
Signature	Print	Name		Date of approval

06/30/2024