2022-05-31-accounts - Baby Bank Norfolk

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 01 June 2021 31 May 2022

From

Section A Reference and administration details

Charity name Other names charity is known by N/A Registered charity number (if any) 1167380 Charity's principal address 9 Lindford Drive

Baby Bank Norfolk


9 Lindford Drive
Eaton
Norwich
Postcode	NR4 6LT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Rebecca Marr	Chair	-	Vote of existingTrustees
Leah Stenning	Secretary	-	Trustee since launch
Anne-Louise Schofield	Treasurer	-	Vote of existingTrustees
Karyn Hitchcock	-	Resigned 1.2.22	Trustee since launch
VickyBrooke	-	-	Trustee since launch
HayleyBedington	-	-	Trustee since launch
Philippa Carter	-	-	Vote of existingTrustees
Hannah Stenning	-	-	Vote of existingTrustees

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
N/A

TAR

March 2012

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
N/A

Name of chief executive or names of senior staff members (Optional information)

None

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Any new Trustees are appointed by a vote of existing Trustees. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

BBN has continued to maintain the same straightforward governance structure that has been in place since its launch. It has an appointed Chair, Treasurer and Secretary, as well as a further 4 Trustees. This core group undertakes all the running of the charity.

The charity does not independently provide training for its Trustees, but it does benefit from the existing skills and knowledge developed through their various positions of employment in several sectors.

BBN has maintained its independence and does not have membership or relationships with any other parties or networks.

BBN’s major risks during this period have been:

Cashflow (mitigated by regular funding applications and donations)
Loss of or damage to stock (mitigated by security and insurance)
• Lack of referral demand or donation provision (mitigated by continued communication and promotion)
Oversupply of donations, making the storage and sorting system unviable (mitigated by limited and specified requests which are regularly publicised)

TAR

March 2012

Section C Objectives and activities

The objective of Baby Bank Norfolk, as stated in its constitution, is:

‘The prevention or relief of poverty, particularly by providing essential Summary of the objects of the items of baby clothing and equipment to parents and families with young charity set out in its children as the trustees shall think fit, in particular but not exclusively to governing document those in Norfolk’.

All activities undertaken by BBN are for the public benefit. All Trustees are aware of the Charity Commission’s guidance on public benefit, and implement this in planning all the charity’s activities. BBN’s activities are uncomplicated in their delivery and the public benefit outcome is clear Summary of the main through the delivery of its work. activities undertaken for the public benefit in relation to BBN receives referrals from a variety of professionals, working with these objects (include within families and babies in various contexts. Each of these referrers is in a this section the statutory position to recognise people in situations of need. All referrals are declaration that trustees have responded to, and if BBN is able to help (i.e. it has available the items had regard to the guidance that are identified as being needed) then it does, for any referral received. issued by the Charity Commission on public The order in which the referrals are responded to is solely chronological, benefit) unless a referral is presented as being particularly urgent for any reason, which they may be for good reason (e.g. an imminent birth). In this way BBN avoids making any qualitative / prioritisation decisions itself about the referrals responded to, and simply follows the same process across the board. Further details of levels of referrals can be seen below.

Additional details of objectives and activities (Optional information)

The contribution made by volunteers at BBN is very significant; the charity is run on an entirely voluntary basis and all activity is therefore voluntarily undertaken.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The community support for Baby Bank Norfolk, evident in both the level of referrals received and the amount of donations received, has again increased during this year. As of the end of May 2022 we have 454 referring agents (an increase of 21% on the previous year). As in previous years, knowledge of the charity’s operations again continues to spread in our sixth year of operation, and the channelling in of donations and out of referral packs remains strong and consistent.

The infrastructure of the charity’s operations has remained robust throughout this period. Our shelving and storage equipment is currently sufficient for demand, although we do anticipate that in the next couple of years we may need to extend our space and working capacity, due to increase in demand. For this year though we have not needed to commit any expenditure in this area.

In terms of BBN’s core work of donating baby clothing ‘essentials packs’, demand has risen by 25% this year, from 373 requests in 2020-21 to 465 in this sixth year of operation.

We estimate, based on the average number of clothing items included in each donation pack, that the total number in the total period of Baby Bank Norfolk’s operations is now over 69,000; we are delighted that this level of pre-used baby clothes has been diverted to where they are most needed, and also prevented from potentially ending up in landfill.

In other areas of donations, demand has increased in every area in terms of the amount provided in response to requests, as shown below:

Bedding bundles
2020-21	119
2021-22	154 (increase of 29%)
Maternity wear
2020-21	19
2021-22	26 (increase of 37%)
Moses baskets, stands	and mattresses
2020-21	57
2021-22	71 (increase of 25%)
Toy and book bundles
2020-21	126
2021-22	157 (increase of 25%)
New born essentials
2020-21	118
2021-22	150 (increase of 27%)

BBN Trustees are delighted that the take-up in these areas has meant that families in need in Norfolk have been able to benefit from BBN’s provision in terms of improving their sleeping arrangements, their comfort and their resources for entertainment and development, as well as the primary area of clothing provision.

TAR

March 2012

Section E Financial review

BBN’s policy is to maintain a minimum reserves level of 3 months’ worth Brief statement of the of running costs. It has been able to sustain this level during the whole of charity’s policy on reserves this period.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

BBN’s primary sources of funding during this period were:

£1000 from the Arnold Clark Community Fund
£3375 from the Aviva Crowd Funder
£570 from a local pub’s race night

The vast majority of the items used in BBN’s donation packs continue to be gained through voluntary contributions of used items, and we are lucky that these are always forthcoming from our local community. There is therefore very little expenditure in this area, although we do sometimes need to add items that cannot be used second hand and do not tend to be donated new: this includes nappies, toiletries for new mums, bottle teats, Moses basket mattresses and others.

Other than these stock items, the main areas of spend have been:

Premises (rent)
Insurance

All of these items and money spent have gone directly to supporting and enabling the core objectives of the charity.

BBN does not invest money and therefore has no investment policy.

Section F Other optional information

No further information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Charlotte Rebecca Marr Position (eg Secretary, Chair, Chair

etc)

Date 17th March 2023

TAR

March 2012

Norfolk Baby Bank		No (if any)
Receipts and payments accounts			CC16a
For the period from	1 6 21	31 5 22 To

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 5,288 3,678 - 8,966 - - - 8,966 2,100 1,636 141 3,877 - - 3,877 5,089 - 1,099 6,188	Restricted funds to the nearest £ - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - -	Total funds to the nearest £ - 5,288 3,678 - - - 8,966 - - - 8,966 - 2,100 - 1,636 - - - 141 - 3,877 - - - 3,877 5,089	Last year to the nearest £
Grant					-
Fundraising	5,288				642
Donations	3,678				900
Refunds					-
Items Sold					-
	-				-
*Sub total*(Gross income for AR)	8,966				1,542

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					1,542

Fundraising					-
Rent	2,100				2,100
Insurance					179
Stock	1,636				1,417
Equipment					206
Sundries					-
Advertising					-
Refund	141				-
					-
**Sub total **	3,877				3,902

A4 Asset and investment purchases (see table)
, Equipment
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					3,902

	5,089	-	-	5,089	- 2,360
	-	-	-	-	-
	1,099		-	1,099	-
	6,188	-	-	6,188	- 2,360

CCXX R1 accounts (SS)

18/03/2023

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Current Account Cash in Hand Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,099 - - - - 1,099 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval

CCXX R2 accounts (SS)

18/03/2023