The Leconfield Hall Charitable Incorporated Organisation (CIO) No. 1167354 www. leconfieldhall. org.uk
Financial Statements for the period to 5" April 2025
| CONTENTS | Page |
|---|---|
| Report ofthe Trustees | 1 -2 |
| Independent Examiner’s Report | 3 |
| Statement ofFinancial Activities | 4 |
| Balance Sheet | 5 |
| NotestotheAccounts | 6-9 |
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-lThe Leconfield Hall Charity CIO No. 1167354 www.leconfieldhall. org.uk Trustees Report for the year ended Sth April 2025
The trustees are pleased to present their report together with the financial statements of the charity for the year ended 5th April 2025.
The financial statements have been prepared in accordance with accounting policies set out in the notes to the accounts and comply with the Charity’s constitution, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Lreland published in October 2019.
Structure, governance and management
Constitution The Leconfield Hall is a Charitable Incorporated Organisation (CIO) dated 25th May 2016.
Trustees, Committee Members and how the organisation is run The trustees, who are the Committee Members and held office during the year and up to the date of signing the accounts were as follows:
Mr John Christopher Owen Miles (Chaitman) Mr Timothy Peter Wardle (Treasurer) Mrs Victoria Louise Wood Mr Michael John Peet Miss Daisy Drury Mr Alex Rees (Appointed 8th July 2024)
The constitution states that there shall be a minimum of three charity trustees. There is no maximum number. Trustees are elected at the annual general meeting. All new trustees are briefed on how the organisation operates to ensure that they understand their obligations as trustees. The full Board of trustees meets several times per year. Although not now a trustee, Michael Follis has remained the Hall’s licencee to allow hirers to serve alcoho!. The day to day running of the charity is undertaken by the trustees and a team of volunteers.
Legal and Administrative Information Principal address: The Leconfield Hall, Market Square, Petworth, West Sussex, GU28 0AH
Independent examiner: Lucy Dixon FCA, Martin and Company, 25 St Thomas Street, Winchester, Hampshire, S023 9HJ Bankers: HSBC Bank PLC, 94 East Street, Chichester, West Sussex, PO19 1HD Nat West Bank, 5 East Street, Chichester, West Sussex PO19 1HH
Objectives and Activities
The objects of the CIO are to run a village hall and to promote for the benefit of the inhabitants of the Parish of Petworth (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. The Trustees confirm they have consulted the Charity Commission general guidance on. public benefit when reviewing the aims and objectives and future plans of the charity.
Achievements and performance The year to Sth April 2025 was the third full year of the Hall operating a cinema in the upstairs auditorium, following major renovations and improvements during 2020. The operation has proved a success with more than 6,200 people: attending films and live streams in the course of the year again, making a surplus to support the Hall’s operation as a: local amenity. There were more than 160 films and shows during the year achieving nearly 50% of capacity overall. Under 16 year olds made up nearly 20% of the total audience The trustees continued to maintain the Hall, a grade II listed two storey building, built in 1793, in the centre of Petworth’s Market Square, letting it to local individuals and organisations, and to commercial users, for meetings, concerts, sales, and all other purposes where this was possible. It is planned to modernise and improve the ground floor of the Hall shortly. Hall funds are conserved for this purpose and listed building consent was granted shortly after the financial year end.
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The Leconfield Hall Charity CIO No. 1167354 Trustees Report for the period ended 5th April 2025 (continued)
Daisy Drury, a Hall trustee, leads a sub group with local businessman Alex Rees to manage the film shows with help from vounteers and trustees, notably Michael Peet. The Hall has an hourly paid contractor to manage the regular films and streamings. Vikki Wood continues to maintain the Hall’s Facebook page to assist in maximising publicity and lettings.
Costs remain tightly managed and are kept as low as possible only due to the time spent by our volunteers and Trustees. The trustees aim for future years is to generate suffficient income to run and maintain the Hall and to ensure sufficient funds are put away to pay for major repairs.
Risks
The Trustees consider the major risks to be the generation of sufficent income to meet the cost of running the Hall and ensuring there are sufficient Funds put on one side to ensure that they can deal with any major repairs on this Grade II listed building.
Reserve Policy
The trustees are intending to spend much of the available funds on improvements to the downstairs areas of the Hall when plans are complete and to retain sufficient funds to ensure that they can deal with any major repairs on this Grade II listed building. The general Hall fund at Sth April 2025 was considered sufficient to cover day to day running expenses.
At 5th April 2025 the charity had funds of £670,429 (2024 £691,199).
Trustees’ responsibilities in relation to the Financial Statements
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales require the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the principles in the Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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« State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf ofthe Trustees:
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J C O Miles — Chairman
-3-
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE LECONFIELD HALL
I report to the charity trustees on my examination of the accounts of the charity for the period ended 5" April 2025 which are set out on pages 4 to 9.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lucy Dixon FCA Martin and Company Chartered Accountants 25 St Thomas Street Winchester Hampshire S023 9HJ Date: 3°74vd HDecemny 2025
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The Leconfield Hall CIO 1167354 Statement of Financial Activities For the year ended Sth April 2025
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|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Endowment &|Total|Total|
|Unrestricted|funds|=‘|Restricted funds|Funds|Funds|
|05/04/2025|05/04/2025|05/04/2025|05/04/2024|
|£|£|£|£|
|INCOME AND ENDOWMENTS|FROM:|
|Donations|and|legacies|
|Fund Raising|-|Friends|scheme|833|833|666|
|Community|Infrastructure|Levy|grant|to|upgrade|raked|seating|0|0|20,000|
|Grants &|other|voluntary|income|0|0|328|
|ee|ees|aes||ee|
|Charitable|activities|
|Income|from|lettings|17,432|0|17,432|17,715|
|Other|trading|activities|
|Bus|shelter|rent|50|50|25|
|Film|shows|50,059|50,059|49,431|
|Sales|of drinks|and|refreshments|12,645|12,645|16,634|
|Sundry|income|556|556|180|
|63,310|0|63,310|66,270|
|Investment|income|and|interest|receivable|8,614|8,614|8,571|
|TOTAL INCOME|“90,189|~~|-O0~~-~———«S90,189—S=«**3,|550|
|EXPENDITURE|ON:|
|Charitable|Activities|
|Management ofthe|Hall|
|Cleaning &|Caretaking|costs|9,314|9,314|8,885|
|Secretarial|&|Administrative|Costs|5,073|5,073|2,439|
|Light & Heat|6,385|6,385|4,078|
|Rates|&|Water|1,297|1,297|981|
|Telephone|and Wi|Fi|broadband|2,375|2,375|2,117|
|Insurance|8,145|8,145|8,322|
|General|Repairs &|Maintenance|6,681|6,681|8,463|
|Sundry Expenses|3,811|3,811|4,254|
|Depreciation|of fixtures,|fittings &|equipment|Note 3|18,619|18,619|17,177|
|61,700|0|61,700|56,716|
|Governance|costs|
|Independent|Examination|of accounts|700|0|700|850|
|Cost|of fund|raising|
|Salaries,|Wages|and|contractors|8,022|8,022|7,741|
|Cost of film|shows|33,037|33,037|30,736|
|Gost of drinks|and|refreshments|6,646|6,646|7,313|
|Other|fund|raising|costs|206|206|370|
|47,911|0|47,911|46,160|
|TOTAL EXPENDITURE|110,311|0|110,311|103,726|
|NET|DEFICIT/SURPLUS|(20,122)|0|(20,122)|9,824|
|Unrealised|(tosses)/gains|on|re-valuation|of investments|(648)|(648)|(831)|
|NET MOVEMENT|IN FUNDS|(20,770)|0|(20,770)|8,993|
|Fund|balances|brought|forward|at|6th|April|2024|374,275|316,924|691,199|682,206|
|Transfer|to represent|lift|upgrade|11,894|(11,894)|0|0|
|Fund|balances|carried|forward|at 5|April|2025|365,399|305,030|670,429|691,199|
|The|notes on|pages|6|to|8|form|part of these|financial|statements|
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The Leconfield Hal! CIO 1167354
Balance Sheet as at 5th April 2025
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2025 2024
£ £
FIXED ASSETS:
Tangible Fixed Assets Note 3 494,847 501,332
Investments Note 4 68,884 65,704
563,731 567,036
CURRENT ASSETS:
Debtors Note 5 5,070 9,958
Cash and Bank Note 6 118,883 127,923
123,953 137,881
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR:
Creditors and accruals Note 7 17,255 13,718
NET CURRENT ASSETS 106,698 124,163
£ 670,429 'f 691,199
Represented by: Note 8
ENDOWMENT FUNDS:
The Leconfield Hall Building and Land 300,000 300,000
RESTRICTED FUNDS: (Balance of Hall improvement scheme funds) §,030 16,924
UNRESTRICTED FUNDS: 365,399 324,275
£ 670,429 £ 641,199
on behalf of the Trustees: 4 JCO Miles Chairman
Signed a an
Date: Q\e/ AN T P Wardle Hon. Treasurer
———
The notes on pages 6 to 8 form part of these financial statements
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The Leconfield Hall Charity CIO No. 1167354
Notes to the accounts For the period ended 5th April 2025
1. STATUTORY INFORMATION
The Leconfield Hall is a charitable incorporated organisation, registered in England and Wales. The charity’s registered number and registered office address can be found in the Trustees’ Report.
;2. ACCOUNTING POLICIES
(a) ACCOUNTING CONVENTIONS
The financial statements of the charity, which is a public benefit entity, have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1* January 2019. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of investments.
The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair’ view. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended practice effective from 1* April 2005 which has since been withdrawn.
The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
(b) INCOME
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Income from letting the Hall is accounted for when the Charity is entitled to receipt. Although the Hall is an
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endowed property the income generated is unrestricted. - Income from grants, fund raising, voluntary income, investments and tax refunds are accounted for included when receivable.
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The value of donated services is not included in the financial statements.
(c) EXPENDITURE
- Expenditure is recognised as soon as there is legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis, inclusive of any VAT which cannot be recovered.
(d) CHARITABLE ACTIVITIES
These are the costs of managing the Hall.
(e) COST OF FUNDRAISING
These are the costs incurred generating voluntary income.
(f) OTHER EXPENDITURE
- Governance costs relate to the costs associated with meeting the constitutional and statutory requirements of the Charity and include the independent examiner’s fees and costs linked to the strategic management of the Charity.
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The Leconfield Hall Charity CIO No. 1167354
Notes to the accounts (continued) For the period ended Sth April 2025
2. ACCOUNTING
POLICIES (continued)
(g) TANGIBLE FIXED ASSETS AND DEPRECIATION
Assets costing over £500 and with a lasting value are capitalised and included in the accounts at cost. Improvements to property, lifts and seating are written off on a straight line basis over 20 years. Ordinary equipment is written off at 25% on a reducing balance basis, but major electronic equipment is written off on a straight line basis over 10 years.
The Grade II listed Leconfield Hall building dates back more than 200 years and the original cost is not known. Whilst the rebuilding cost is estimated at £3 million this is not considered to be an appropriate method for valuing the property and in view of its primary purpose of acting as a community hall it is included in the accounts at the deemed cost at the date it was transferred into the charity. No depreciation is charged as the Trustees consider the repairs and renewals charged through the Statement of Financial Activities to be adequate to keep the Hall in a good state of repair.
(h) INVESTMENTS
Investments are stated at mid-price market value at the balance sheet date. The SOFA includes the net gains and losses arising on revaluations and disposals throughout the year. Unrealised gains and losses are calculated as the difference between the market value at the year end and opening market value.
(i) FUND ACCOUNTING
Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
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The Leconfield Hall CIO 1167354 Notes to the accounts (continued) For the year ended 5th April 2025
3 TANGIBLE FIXED ASSETS
| The Leconfield | Improvements | Other | |||
|---|---|---|---|---|---|
| Hall Land& | to building, lift | improvements | |||
| Building (freehold) |
& cinema installation |
andsmall equipment |
Total | ||
| (atvaluation) | (at cost) | (at cost) | |||
| Cost/valuation | |||||
| at 5.04.24 | 300,000 | 202,853 | 145,784 | 648,637 | |
| Additions | 0 | 11,894 | 240 | 12,134 | |
| Disposals | 0 | ||||
| at 5.04.25 | 300,000 | 214,747 | 146,024 | 660,771 | |
| Depreciation | |||||
| at 5.04.24 | 0 | 77,722 | 69,583 | 147,305 | |
| Additions | 0 | 8,442 | 10,177 | 18,619 | |
| Disposals at 5.04.25 |
0 | 86,164 | 79,760 | 0 165,924 |
|
| Net Book Value | |||||
| at 5.04.25 | 300,000 | 128,583 | 66,264 | 494,847 | |
| at 5.04.24 | 300,000 | 125,131 | 76,201 | 501,332 | |
| 4 | FIXED ASSET INVESTMENTS | ||||
| 2025 | 2024 | ||||
| at5.04.24 | 65,704 | 63,098 | |||
| Additions Accumulated income |
0 3,828 |
0 3,437 |
|||
| Revaluation at 5.04.25 |
(648) 68,884 |
(831) 65,704 |
|||
| The investment comprisesM&G Equities InvestmentFund for CharitiesAccumulation units | |||||
| 5 | DEBTORS | ||||
| 2025 | 2024 | ||||
| Sales Ledger | 2,523 | 1,142 | |||
| Prepayments | 437 | 6,667 | |||
| Other debtors | 2,110 | 2,149 | |||
| 5,070 | 9,958 |
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The Leconfield Hall CIO 1167354 Notes to the accounts (continued) For the year ended Sth April 2025
- 6 BANK ACCOUNTS & CASH
| BANK ACCOUNTS &ACCOUNTS && CASH | ||
|---|---|---|
| 2025 | 2024 | |
| Cash float | 1,100 | 600 |
| Charity deposit | 96,500 | 105,500 |
| Current accounts | 21,283 | 21,823 |
| 118,883 | 127,923 |
The charity banks with HSBC Bank PLC, 94 East Street, Chichester, West Sussex, PO19 IHD. and with Nat West Bank, 5 East Street, Chichester, PO19 The deposit account is with The COIF Charities Deposit Fund, CCLA Investment Management Ltd, 80 Cheapside, London, EC2V DZ
- 7 CREDITORS
| 2025 | 2024 | ||
|---|---|---|---|
| Purchase | Ledger | 254 | 1,687 |
| Accruals | and deferred income | 17,001 | 12,031 |
| 17,255 | 13,718 |
- 8 ANALYSIS OF RESERVES
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Tangible Fixed Net Current
Assets Investments Assets Total
Unrestricted Funds 194,847 68,884 101,668 365,399
Restricted funds 0 0 5,030 5,030
Endowment Fund: 300,000 0 0 300,000
494,847 68,884 106,698 670,429
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- 9 FUNDS
The Restricted Fund represents the funds available only for the Hall improvement scheme.
The Endowment fund represents the land and building known as The Leconfield Hall, the capital of which cannot be spent.
- 10 STAFF COSTS AND TRUSTEES' REMUNERATION
There were two employees, paid on an hourly basis, to manage the film shows in the year. The manager, administrators and cleaner are contractors. The trustees received no remuneration or reimbursed expenses during the year,
11 TRUSTEES INDEMNITY INSURANCE
Trustees indemnity insurance of £100,000 is included in the Charity's insurance package.