The Leconfield Hall Charitsble Incorporated Organisation (CIO) No. 1167354 vw. leconfieldhall.org. uk Financial Statements for the period to 5th April 2024 CONTENTS Pag¢ Report of th¢ Trust¢cs Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts
The Leconfield Hall Charity CIO No. 1167354 www. leconfieldhall. org. uk Trustees Report for the year ended 5th April 2024 The trustees are pleas¢d to present their report together with the financial ststements of the charity for the year ended 5th April 2024. The fmancial statements have been prepared in accordance with ac¢ounting policies set out in the notes to the accounts and compty with the Charity's constitution, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Pra¢ti¢¢ applicable to charities preparing their a¢¢ounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Jreland published in October 2019. Structure governance and mnag¢ment Constitution Th¢ Leconfield Hall is a Charitable Incorpornted Organisation (CIO) dated 25th May 2016. Trustees Commlttee Memben Ind bow the oryanlsatloD ts run The trustees, who are the Committee Members and held olrice during the year and up to the date of signing the accounts were as follows: Mr John Christopher Owen Miles (Chairn)an) Mr Timothy P¢t¢r Wardle (Tr&qsurer) Mr5 Victoria Louise Wood Mr Michael John Peet Mr Barrie Stuart Walsh (Resigned 08107r2024) Miss Daisy Drury Mr Alex Rees (Appoint¢d 0810712024) The constitution states that there shall be a minimum of thtte charity ffitees. There is no maximum number. Trustees are elected at the annual general meeting. All new trustees are briefed on how the organisation operates to ensure that they understand their obligations as trustees. The full Board of trustees meets several times per year. Although not now a trustee. Michael Follis has remained the Hall's licencee to allow hirers to serve alcohol. The day to day running of the charity is undertaken by the thteeS and a team of volunteera. Legal And AdmlDl$tr•tlve Inforniatlo Principal address: The Le¢onfi¢ld Hall. Market Square, Petsvorth. West Sussex, GU28 OAH Independent examiner: J A Burnett ACA, Martin and Company. 25 St Thomas Stree( Win¢hester, Hampshire, S023 9HJ Bankers: HSBC Bank PLC, 94 East StreeL Chichester, West Sussex. P019 1 HD Nat West BanK 5 E&st Str¢eL Chichester, West Sussex P019 1 HH Objectlves and Activiti The objects of the CIO are to nm a village hall and to promote for the benefit of the inhabitants of the Parish of Petworth ("are& of benefit") without distinction of sex, sexual orientstion, age, disability, nationality. race or political, religious or other opinions the provision of facililies for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age. infwmity or di5ablemenL fmancial hardship or social and economic circumstances or for the public at18rge in the interests of Sla1 welfare and with the object of improving the conditions of life of th¢ said inhabitants. The Trustees confm they have Consulted the Charity Comrnission general guidance on public benefit when reviewing the aims and objectives and futur¢ plans of the charity. Achievements and performance The year to 5th April 2024 was th¢ second full year of the Hall operating a cinema in the upstairs auditorium, following major renovations and improvements during 2020. The operation has proved a success with more than 6.300 people attending films and live streams in the course of the year again, making a surplus to support the Hall's operation as a local amenity. There were more than 150 films and shows during the year achieving 46 % of capacity overall. Under 16 year olds made up 130/0 of the total audience The trustees continued to maintsin the Hall, a grad¢ 11 listed two storey building, built in 1793, in the centre of Petworth's Market Square, letting it to klcal individuals and organisations, and to ommercial users, for meeting5> concerts, sales, and all other purposes where this was possible. In due course, it is planned to modemise and improve th¢ ground floor of the Hall. Hall funds are conserved for this purpose.
The Leconfield Hall Charity CIO No. 1167354 Trustees Report for the peri(Kl ended 5th April 2024 (continued) Daisy Drury. a Hall tntee, leads a sub group with local businessman Alex Rees to manage the fjlm shows with help from vounteers and trustees, notably Michael Peet. The Hall has an hourly paid employee to manage the regular films and streamings. Vikki Wood continues to maintain the Hall'$ Fa¢¢book page to assist in maximising publicity and lettings. Costs remain tightly managed and are kept as low as possible oDly du¢ to the time spent by our volunteers and Trustees. The knstees aim for future years Is to generate suftTicient inwme to run and maintsin the Hall and to ensure sufficient funds are put away to pay for major r¢pairs. Risks The Trustees Consider the major risks to be the generation of sufficent income to meet the cost of running the Hall and ensuring there are sufficient Funds put on one side to ensure that they can deal with any major repairs on this Grade ti listed building. Reserve Pollcy The trustees are intending to spend much of the available fimds on improvements to the down$tsirs areas of the Hall when plans are complete and to retain sufficient funds to ensure that they can deal with any major repairs on this Grnde II listed building. The general Hall fund at 5th April 2024 was considered sutTicient to Cover day to day running expenses. At 5th April 2024 the ¢harity had funds of £691,199 (2023 £682206). Trustees, respon$lbllltles In relatlon to the Flnanelal Statements The trustees are respon5ibl¢ for preparing the Trustees, Annual Report and the financial ststements in a¢¢ordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Arxowiting Practice). The law applicable to charities in England & Wales require the trustees to prepare fmancial statements for each financial year. which give a and fair vi¢w of the state of affairs of the charity and of th¢ incoming resources and application of resources of the charity for that period. In preparing these fll)ancial statements, the trustees are required to.. Select suitsble accounting policies and then appty them consistently? Observe the prin¢ipl¢s in the Charities SORP: Make judgements and estimates that are reasonable and udent. stste whether applicable ac¢ounting standards have been followed, SUbjt to any material departures dtsclosed and explained in the fjnancial statements; Prepare th¢ financial statements on the going ¢on¢¢rn b&8is unless it is inappropriate to presume that the ¢harity will continue in operation. The trnstees are responsible for keeping proper accounting record$ that disclose with reasonable eUracY at any tirne the fmancial position of the charity and enable them to ensure that the fmancial ststements comply with the Charities Act 201 I, the Charities (Accounts and Reports) Regulations and the provisions of the trnst deed. They are also responsible for safeguarding th¢ Sets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Trustees: J C O Miles- Chairnian
INDEPENDENT EXAMINERgS REPORT TO THE TRUSTEES OF THE LECONFIELD HALL I report to the charity trustees on my examination of the accounts of the charity for the period ended 5th April 2024 which are set out on pag¢s 4 to 9. Responsibilities and basis of report As the Charity's trnstees you are responsible for the preparation of th¢ accounts in accordance with the requirements of the Charities Act 20 I l ('th¢ Act.). I report in respect of my examination of the charity's accounts carried out und¢r section 145 of the Act and in carrying out my examination I have followed all the applicabl¢ Directions given by the Charity Commission under section 145(5Xb) of the Act. IndependeDt euminer's statemeDt I have completed my examination. I confinn that no material matters hav¢ Corne to my attention in connection with th¢ ¢xamination giving m¢ cause to believe that in any material respt. accounting records were not kept in r¢speet of the charity as rquired by section 130 of the ACL or the accounts do not accord with those records. or 3. the a¢¢ounts do not comply with the applicable wuirements ¢oncerning the forni and content of accounts set out in the Chariti¢s (Accounts and Reports) Regulations 2008 other than any requirement that the aUnts give a 'tru¢ and fair view, which is not a matter considered as part of an independent ¢xamination. I hav¢ no concerns and have Come across no other matt¢rs in Connection with the examination to which attention should wn in this report in order to ¢nable a proper understanding of the accounts to be reached. James Angus rnett ACA Martin and Company Chartered Accountants 25 St Thomas Str¢¢t Winchester Hampshire S023 9HJ Date:14 Q 203¢
The Leconfield Hall CIO 1167354 Ststement of Financial Activities For the year ¢nded 5th April 2024 T•l•l Funds 05104r2023 05104Q024 034024 05h)412024 INCOME AND ENDOWME FROM.. R8i$iD8.Friellds Jch¢mB 863 328 328 I994 20.IJXI 863 17.715 17.715 21.677 Other Ir8dlry 8dSvlll Bus ¥h¢ltsr r¢nt ghows Sd¢8 of drink8 4nd r•fr•th 25 49.431 16.634 23 49.431 49.743 13,689 106 OOJ7Q IttV¢#•nt lorw• v•¢th•bl¢ 8J71 8J71 4.0(Kl TOTAL INCOME 93.JJO 20.ow 50 90.703 EXPENDITURE ON: Cb•Atsble Actlvld Cl¢anth8 & Cw¢tskift8M 8.885 2.439 4.078 9,132 1,712 5.179 Li & H••t RAt¢x& Wltcr TlPhoN 4nd Wi Fi Trrtcd 2.117 8,322 8,463 42J4 1117 8J21 1,769 6,208 2224 1.708 16.189 45 51710 72 4.151 850 Jso Sd4ri¢s & Wa818 Cos¢ of sbo 7.741 30.736 7.313 370 46.160 7.741 736 7J13 370 7.718 31.148 9.360 350 TOTAL EXPENDITURE 103.726 94,398 NET SURPLUS {3,695} (8Jl} 13.170) NET MOVEME]¥T IN FUNDS (11.007) 4993 16,865) 36l.9l6 23.366 374 275 320390 619.071 Vulld ln< tarr1 forv*rd at S APT4 1fr24 316.924
The Leconfield Hall CIO 1167354 Balance Sheet as at 5th Aprll 2024 FLD A&SKT8: Nots3 N¢l•4 495.143 63.098 55&241 65.701 567.036 Notr5 Note6 12,840 123.334 136.174 137181 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR: cr.1¢ and 11718 12 NET CURREf4T ASSETS 123.965 691.199 INDOWMENT FUNDS: L4¢onfitJd Hall BuilitiD8 alNd 300,0 IA924 20290 UNREsfRICTED FUNDSI 37437$ 36l.9l6 JCOMI
The Leconfield Hall Charity CIO No. 1167354 Notes to the accounts For the period ended 5th April 2024 I. STATUTORY INFORMATION The L¢confield Hall is a charitabl¢ incorporated organisation, registered in England and Wales. The charity's registered number and registetrd otTice address can be found in the Trustees, Report. 2. ACCOUNTING POLICIES (a) ACCOUNTING CONVENTtONS Th¢ financial ststements of the charity. which is a public ben¢fJt entity, have been prepared in accordance with the Statement of Recommended Practice." AcLx>unting and Reporting by Charities preparing their a¢¢ounts in accordance with the Financial Reporting Standard applicabl¢ in the UK and Republic of Ireland (FRS 102) issued in October 2019. the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from I. January 2019. The fmancial statements have been pr¢pared under the historical cost Convention, as modified by the valuation of investments. The financial ststements have been prepad to giv¢ a 'tru¢ and fair, view and have departed from the Charities (A¢¢ounts and Reports) Regulations 2008 only to the ext¢nt required to provide a 'true and fair, vi¢w. This departure has involved following Accounting and Reporting by Charities pr¢paring their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issu¢d in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended practice effective from Ilt April 2005 which has since been withdrawn. The trustees consider that there ar¢ no material uncertainties about the Charity's ability to continue as a going ¢onrxrn. (b) INCOME - Income from letting the Hall 1$ accounted for when the Charity is entitled to receipt. Although the Hall is an endow property the income g¢n¢rated is unrestricted. - Income from grants, fund raisin& voluntary inme, investments and tsx refunds are accounted for included when receivable. - The value of donated services is not includ¢d in the fmancial statements. (c) EXPENDITURE Expenditure is recognis¢d as soon as there is legal or Constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefit will b¢ required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basi4 in¢lusive of any VAT whi¢h cannot be recovered. (d) CHARITABLE ACTIVITIES These are the costs of managing the Hall. (e) COST OF FUNDRAISING These are the costs incurred generating voluntary income. (D OTHER EXPENDITURE Governance costs relate to th¢ costs aslated with rneeting th¢ constitutional and statutory requirements of the Charity and include the independent ¢Mminer's fees and costs link¢d to th¢ strategic management of the Charity.
The Leconfield Hall Charity CIO No. 1167354 Notes to thc accounts (continued) For the period ended 5th April 2024 2. ACCOUNTING POLICIES (continued) (g) TANGIBLE FIXED ASSETS AND DEPRECIATION Assets costing over £500 and with a lasting value a ¢apitalised and included in the accounts at cost. Improvements to property, lifts and seating are written off on a straight line b&8is over 20 years. Ordinary equipm¢nt is WTitten off at 25 % on a reducing balance basis but major electroni¢ equipment is written off on a straight line basis ov¢r 10 years. The Grade 11 listed tK£onfield Hall building dates back more than 200 years and th¢ original ¢ost is not known. Whilst th¢ rebuilding cost is estimated at £1.75million this is not Considered to be an appropriate m¢thod for valuing the property and in view of its primary purpose of acting as a community hall it is included in the accounts at the deemed cost at the dat¢ it was tt8nsferred into the charity. No depreciation is charged as the Trustees consider the repairs and renewals charged through the Ststement of Financiaj A¢tiviti¢s to be adequate to keep the Hall in a good state of r¢p&ir. (h) INVESTMENTS Investments are ststed at mid-price market value at the balanc¢ sheet date. The SOFA includes the net gains and losses arising on revaluations and disposals throughout the year. Unrealised gains and losses are calculated as the differ¢nc¢ between the market value at the year end and opening market value. (i) FUND ACCOUNTING Unrestrict¢d general funds - these are funds which can be used in accordanL% with the charitable objects at the discretion of the truste¢s. R¢stri¢tsd funds can only be used for particular stricted purposes within the objects of the Charity. Restrictions arise when specified by the donor or when funds are raised for particular r¢strict¢d purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
The Leconfield Hall CIO 1167354 Notes to th¢ accounts (continued) For the year ended 5th April 2024 3 TkNGIBLE FIXED ASSETS Hdl Lud & T•tsl IAI VAlu•ll•DI (at ¢o•t (at cwt) 5.04.23 202.8S3 122.418 23?66 625.271 23.366 S.IM.24 300.oc 202153 145.784 648.637 Depr¢Eh at 5.04.23 70.448 7274 59.680 9.54)3 130.128 17,177 Di4MIi at 5.Q4.24 77.722 69.583 147 305 N•t Vth¢ 4t 5.04.24 125 131 501.332 5.04.23 62,738 495 143 4 FIXED A&SET ii¥vtsfMENf8 2023 63290 It 5.04.23 63,098 3.437 831 2.978 R¢v8]u#ic at 5,04.24 S DEBTORS 1014 l.l42 6.667 l.Q77 2.766 PrepAts 12.840
The Ixconfield Hall CIO 1167354 Notes to the accounts (continued) For the year ended 5th April 2023 6 BANK ACCOUNfs& CASH Cash Cbarity d4pxi¢ 10SJOO 105.500 17234 123334 127 923 llte cjwity HSBC BoDk PLC. 94 E4St Strett. ChiLLester. we s8¥ex. POI9 IJ4D. •bd with Nat Wcst W 5 East Strrt Cbi¢b¢st¢r. P019 IHH. The d¢witroutst 1$ withThe COIF Cbuities DepM"t FUD4 CCLA JnvethneDI MwtJu¢ol IAd 80{J¢•pd JJ¥tthn, E1v DZ 7 CRIDITORS 2024 1.687 218 12.209 8 ANALYSIS OF RESERVLS N•t Cnriwht Totsl 201 J32 65,704 107239 374.27S 16.924 16.924 JOI 332 124 163 9 FUNDS 10 STAFF COSTS AND TRusfKKw RKNIUNERATION Then i ld IKAuty b•m'4 10 marw the fihD 115. 11 TRusfKE$ INDRMNITY INSURANCE rru¢¢i iau¢¢ of £1.[ b¥ indudpd ittthè Chthty• iMut8n¢•Fkw,