## Crewe Youth Club
Accounts for the Year Ended
31st July 2024
Charity Number 1167350
## Crewe Youth Club
Registered Charity Nos 1167350
## Accounts for the year ended 31st July 2024
## Index
2 Trustees report 3 Balance sheet 4 Statement of financial activities 5 - 6 Notes to the accounts 7-8 Independent Examiner Report 9-14 Annual Trustees Report
1
## Crewe Youth Club
## Trustees report on the Accounts for the year ended 31st July 2024
This year the Trustees have made significant progress in developing their plans for the boxing gym at Mirion Street.
Since last year, when we reported that funding stood at £1,500,000, we have raised a further £500,000 towards the project. The Trustees are grateful to The Garfield Weston Foundation, The Community Ownership Fund and The Improved Greener Communities Facilities Fund for their financial support.
Working with their Consultants and Architect the Trustees secured full planning permission for the project in October 2023. The process was both thorough and complicated requiring support from Consultants covering a variety of areas of expertise; Ecology, Noise Management, Traffic Management, Landscaping, Air Quality and Drainage. We are grateful for their support and for the constructive role Cheshire East Council and Planning Department played in the process.
This year the Trustees undertook a major procurement activity to select and appoint a main contractor, ensuring the process met all the requirements of our various funding partners. Working with Construction Q, our Quantity Surveyor, we developed a detailed bid document and robust procurement process. Following a competitive tender, based on a number of qualitative and quantitative selection criteria, the Trustee appointed PGS Projects as their main contractor. The appointment was signed off by our funding partners including YIF (via Fusion 21) and COF.
The Trustees recognised that as the scale of the project has grown, and we have received considerable public funds, it was appropriate to undertake work to improve our governance procedures. To that end we have introduced a number of policies aimed at reducing risk and we have significantly improved our financial reporting capability. These actions have been commented on positively by some of our funders.
The Charity has no debt. We are looking forward to completing the construction of the gym next year and continue to work with our partners, South Cheshire Amateur Boxing Club, to ensure the opportunity the new building presents will, be maximised.
2
## Crewe Youth Club
## Balance Sheet As at 31st July 2024
|**Fixed Assets**
Notes
**£**
**£**
Tangible assets
2
306,378
**Current Assets**
Debtors and prepayments
Bank
3
183,115
Cash
-
183,115
**Current Liabilities**
Creditors
4
-
**Net Current Liabilities/Assets**
183,115
**Total Assets Less Current Liabilities**
489,493
**Net Assets**
489,493
**Funds**
Unrestricted fund
5
72,317
Restricted fund
6
167,004
Land and buildings
7
250,172
489,493
Approved by the Trustees on and signed on
--------------------------------------------- Trustee
Insert name of Trustee
**2024**|**£**
**£**
137,309
-
18,302
-
18,302
2,699
15,603
152,912
152,912
70,687
1,122
81,103
152,912
their behalf by:-
**2023**|
|---|---|
3
## Crewe Youth Club
## Statement of Financial Activities
## For the Year ended 31st July 2024
|**INCOME**
Donations
Fund raising events
ACTIVITIES FOR GENERATING FUNDS
OTHER INCOMING RESOURCES
Bank interest
G Weston Grant
YIF Grant
Cheshire East Borough Council Grant
**EXPENDITURE**
Development of new building
Insurance
Sundry
Legal fees
**SURPLUS (DEFICIT) FOR THE YEAR**
Funds brought forward
Funds carried forward
**New building costs capitalised**
**Buildings at cost**
Brought forward
New building development additions
Carried forward|**2024**
**2024**
**£**
**£**
Restricted
Funds
Unrestricted
Funds
-
-
1,363
-
1,363
326
150,000
32,340
152,611
334,951
1,689
163,743
808
59
4,518
169,069
59
165,882
1,630
1,122
70,687
167,004
72,317
169,069|**2024**
**£**
Total
-
1,363
1,363
326
150,000
32,340
152,611|**2023**
**£**
Total
320
3,408|
|---|---|---|---|
||||3,728
9
55,391
16,834|
|||336,640|75,962|
|||163,743
808
59
4,518|80,151
202
30
750|
|||169,128|81,133|
|||167,512
71,809
239,321
169,068
81,103
169,069
250,172|5,171
-
76,980|
||||71,809|
||||81,103|
||||-
81,103|
||||81,103|
4
## Crewe Youth Club
## Notes to the Accounts
## For the year ended 31st July 2024
## **1 Accounting policies**
## Accounting convention
The financial statements are prepared under the historical cost convention and under the accruals basis of accounting.
## Donations, legacies, gifts, Grants receivable and other income
Are credited as income in the year in which they are receivable.
## Tangible fixed assets
Individual fixed assets are capitalised at cost and depreciated over there useful life.
Buildings 2% straight line Equipment 20% reducing balance basis
## Fund accounting
Funds held by the charity are either:
Unrestricted general funds. These are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
Designated funds. These are funds set aside by the Trustees out of unrectricted general funds for specific future purposes or projects.
Restricted funds. These are funds that can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor when funds are raised for particular restricted purposes.
5
|**2**
**3**
**4**
**5**
**6**|**Fixed Assets**
Freehold
Property
£
Cost
At 1st August 2023
56,206
Additions
-
At 31st July 2024
56,206
Depreciation
At 1st August 2023
-
Charge
-
At 31st July 2024
-
Net book value
At 31st July 2023
56,206
At 31st July 2024
56,206
**Cash**
Bank
Cash
**Liabilities- amount falling within one year**
SCBC donations
**General Fund**
Brought forward 1.8.2023
Net movement in funds
Carried forward 31.7.2024
**Restricted Fund**
Brought forward 1.8.2023
Net movement in funds
Carried forward 31.7.2024||Buildings
£
81,103
169,069
250,172
-
-
-
81,103
250,172
2024
£
183,115
-
2024
£
-
-
2024
£
70,687
1,630
72,317
2024
£
1,122
165,882
167,004|Total
£
137,309
169,069|
|---|---|---|---|---|
|||||306,378|
|||||-
-|
|||||-|
|||||137,309|
|||||306,378|
|||||2023
£
18,302
-|
|||||2023
£
2,699|
|||||2,699|
|||||2023
£
66,980
3,707|
|||||70,687|
|||||2023
£
10,000
8,878
-|
|||||1,122|
6
CHARITY COMMISSION
] FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Crewe Youth Club
On accounts for the year
ended
31" July 2024
Charity no
(if any)
1167350
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('Ihe Trust") for the year ended 3110712024.
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the PTeparation of the
accounts in accordan with the requirements of the Charities Act 2011
('the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent trhe charity's gross income exceeded £250,000 and l am qualified to
examiner's statement undertake the examination by being a qualified member of Retired
Chartered Accountant. [insert name of applicable listed body]. Delete [ ] if
not applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act-, or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
30" Dec 2024
Name:
Geoffrey F H Bibby
IER
Oct 2018
Relevant professional
qualification(s) or body
(if any):
Chartered Accountant
Address:
South Dalton, Willington Lane, Clotton, Tarporley. CW6 OHQ
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidan for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018
**CREWE YOUTH CLUB ANNUAL TRUSTEES REPORT YEAR END JULY 2024**
## **Reference and Administrative Information**
## **Charity Name**
Crewe Youth Club
## **Charity registration number**
1167350
## **Operational address**
Wayside Aston Juxta Mondrum Nantwich Cheshire CW5 6DS10
## **Board of Trustees**
Mr M Morris (Chair) Mr R Kelsall (Vice Chair) Mr R Palin (Honorary President) Mr P Smith (Treasurer) Mrs J Heath Mrs J Quinn Cornes Mr M Appleton
## **Bank**
Natwest
36 St Andrew Square Edinburgh EH2 2YB
## **Accounts independent Examiner**
Geoffrey F H Bibby ACA
South Dalton Willington Lane Clotton Tarporley CW6 0HQ
9
## **Structure, Governance and Management**
## **Governing Document**
Crewe Youth Club is a Charitable Incorporated Organisation (CIO) and was registered 25[th] May 2016 under charity number 1167350. It is governed by the CIO’s constitution who’s only voting members are its charity trustees and has not been updated since registered 25[th] May 2016.
## **Organisational Structure**
The Trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or financial benefit.
The Trustees meet on a regular basis and are responsible for all the decisions taken in relation to running of the charity and the community facilities and activities provided by the charity.
The charity’s constitution states there must be at least three charity trustees and a maximum number of 9 trustees.
All Trustees are appointed for a term of 3 years and must declare intention to remain trustee of the charity yearly at an AGM meeting.
All charity trustees who have served for three consecutive terms may not be reappointed for a fourth consecutive term. They may be reappointed after an interval of at least one year.
## **Recruitment and Appointment of Trustees**
Crewe Youth Club are members of the Cheshire East Community and Voluntary Service who assist with advertising and application process of future interested trustees. However, it is still the existing trustees who are responsible in recruitment and appointment of new trustees.
In selecting individuals for appointment as charity trustees, the charity trustees strongly regard the skills, knowledge and experience which is required for the effective administration of the CIO.
Eligibility for trusteeship is clearly documented in the constitution and prior to acceptance all prospective trustees are required to complete an application process and invited to attend at least two trustee meetings prior to being accepted.
Appointment of a new trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
## **Induction and Training of Trustees**
Prior to appointment each new trustee will receive a copy of the current version of this constitution and a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
Most trustees are already familiar with the practical work of the charity having been encouraged to attend at least two trustee meetings prior to appointment to allow for an in depth familiarisation of the charity, its current objectives, future plans and opportunity to ask questions and receive answers.
Additionally, new trustees are invited and encouraged to attend the Community and Voluntary Service becoming a Trustee training day.
10
## **Responsibilities of the Trustees**
The charity trustees are responsible for managing the affairs of the CIO. It is the duty of the charity trustees to exercise the power and preform the functions to manage the CIO utilising any specialist skills and knowledge. All decisions and actions must display due care, good faith and provide a positive impact or purpose on the charity.
The charity trustees are responsible for production of annual reports, financial statements, audited accounts, and annual return following Charities SORP guidance. All documentation must be a true and accurate representation of the state of affairs of the charity.
In preparation of the financial statements, the charity trustees should follow best practice by applying suitable accounting policies, make judgements and estimates that are reasonable and prudent and all prepared financial statements, audited accounts, annual reports, and returns will all be presented and approved at an annual AGM prior to submission.
## **Risk Management**
The charity trustees have conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually.
The Trustees have developed a funding strategy to mitigate any financial risks associated with their activities. The strategy is centred on funding from large charitable trusts and government funding opportunities.
In addition, to support them through the technical phases of a large construction project the Trustees have appointed a professional team of consultants and designers.
The charity trustees are covered with Combined Liability Insurance through Markel UK Ltd
The charity’s CIO constitution states if the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
The charity trustees are also very aware of its conflicts of interest and conflicts of loyalty as stated in the constitution. A charity trustee must declare the nature and extent of any interest, direct or indirect, which he or she has in a proposed transaction or arrangement with the CIO or in any transaction or arrangement entered into by the CIO which has not previously been declared and absent himself or herself from any discussions of the charity trustees in which it is possible that a conflict of interest will arise between his or her duty to act solely in the interests of the CIO and any personal interest (including but not limited to any financial interest).
11
**Objectives and Activities**
## **Our Objectives**
Crewe Youth Club is a registered charitable incorporated organisation, and its objectives are set out in the constitution:
To help and educate boys and girls through their leisure-time activities so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.
## **Background Information**
Crewe Youth Club was previously known as Crewe and District Youth Centre, a registered unincorporated charity. Unfortunately, due to a detrimental fire the youth club and site was nonfunctional as a youth club.
In 2016 the new CIO was formed with 3 original trustees and work began of clearing the site to commence fund raising and plans to develop a new youth club “Crewe Youth Club”. As the land had a restrictive covenant this aided to the difficulties in plans for a future youth club.
However, in 2021 Crewe towns fund was introduced, and the charity applied for funds from this of which they were successful. A large amount of funds was secured to develop a new “Onside” youth zone in the centre of Crewe. As part of this development Crewe Youth Club could not compete against this reputable youth organisation so was secured funds to act as a satellite youth area for community organisations to develop new facilities and services.
New Trustees with the skills, knowledge and experience were appointed as trustees who are now working together to develop the land owned by Crewe Youth Club into a site where our objectives can be met. This project is named as the “Mirion Street Centre”
## **Our Purpose and Aims**
The Mirion Street Centre is managed by the charity trustees and its purpose is to provide new facilities / building which will provide an area for leisure time activities, aiding in the education, physical, mental and spiritual capacities of the local youth in the area.
Our Aim as a charity and trustees is to continually work together with assistance from local key stakeholders to develop the Mirion Street Centre. The project is solely funded by donations, fundraising and grant applications.
## **Ensuring Our Work Delivers Our Objectives**
We review our aims, objectives, and activities each year in our AGM. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes.
## **The Focus of Our Work & Strategies**
Our main objectives for the year continued to be the ongoing planning, development, and grant application processes to enable our first community organisation (South Cheshire Amateur Boxing Club (SCABC)) to have a new building and facilities developed on the site.
This year the Trustees have made significant progress in developing their plans for the first community organisation and the SCABC boxing gym at Mirion Street is successfully moving forward.
12
Since last year, when we reported that funding stood at £1,500,000, we have raised a further £500,000 towards the project. The Trustees are grateful to The Garfield Weston Foundation, The Community Ownership Fund and The Improved Greener Communities Facilities Fund for their financial support.
Working with their Consultants and Architect the Trustees secured full planning permission for the project in October 2023. The process was both thorough and complicated requiring support from consultants covering a variety of areas of expertise, Ecology, Noise Management, Traffic Management, Landscaping, Air Quality and Drainage. We are grateful for their support and for the constructive role Cheshire East Council and Planning Department played in the process.
This year the Trustees undertook a major procurement activity to select and appoint a main contractor, ensuring the process met all the requirements of our various funding partners. Working with Construction Q, our Quantity Surveyor, we developed a detailed bid document and robust procurement process. Following a competitive tender, based on a number of qualitative and quantitative selection criteria, the Trustee appointed PGS Projects as their main contractor. The appointment was signed off by our funding partners including YIF (via Fusion 21) and COF.
The Trustees recognised that as the scale of the project has grown, and we have received considerable public funds, it was appropriate to undertake work to improve our governance procedures. To that end we have introduced a number of policies aimed at reducing risk and we have significantly improved our financial reporting capability. These actions have been commented on positively by some of our funders.
The Charity has no debt. We are looking forward to completing the construction of the gym next year and continue to work with our partners, South Cheshire Amateur Boxing Club, to ensure the opportunity the new building presents will, be maximised.
## **How Our Activities Deliver Public Benefit**
The Mirion street centre is a large project which is managed by the charity’s trustees which is planning to develop and provide new infrastructure for community youth organisations for the youth of the local area.
At present the public are benefiting from a derelict site being restored to a safe environment which will eventually provide modernised facilities for the leisure time activities for the surrounding youth community.
In addition, the Trustees work very hard in planning and organising charitable events to raise funds for the project. Numerous, social events including parties, concerts, bingo etc have been extremely successful and very popular with the local community.
## **Use of Volunteers**
Currently the charity do not have any volunteers. However, in the future it is recognised once the project is active the value of enthusiastic volunteers will be beneficial for future services and plans.
The trustees of the charity are all volunteers and have no financial gain as a trustee.
13
## **Financial Report**
Throughout the year, additional grants were awarded by both Cheshire East Borough Council and the Youth Investment Fund, raising the total grants awarded to £2,00,000.
The Club received £72,225 (334,951) in restrictive funds and allocated £81,103 (169,068) toward the initial phases of site redevelopment. This resulted in a surplus of £165,882, which was added to the brought forward restrictive reserves of £1,122 leaving a balance of £167,004 of restrictive funds.
Furthermore, £1,363 was generated through donations and club-hosted events, bolstering our unrestricted reserves to £72,317.
With funds securely held in the bank and no outstanding debts, the Trustees are committed to advancing site development as grants are received. They are confident in the Club's strong financial foundation and eagerly anticipate further progress in the upcoming fiscal year of 2024/25.
## **Declaration**
The Trustees declare that they have approved the Trustees’ Report above at the AGM 15[th] January 2025
Signed: Mike Morris – Chair of Trustees
15[th] January 2025
14