Crewe Youth Club
Accounts for the Year Ended
31st July 2023
Charity Number 1167350
Crewe Youth Club
Registered Charity Nos 1167350
Accounts for the year ended 31st July 2023
Index
2 Chairpesons report 3 Balance sheet 4 Statement of financial activities 5 - 6 Notes to the accounts 7 - 8 Independent Examiners report 9 - 13 Trustees Report
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Crewe Youth Club
Chairpersons report on the Accounts for the year ended 31st July 2023
Chairperson’s report
“This year the Trustees have continued to develop their proposals for the new gym at Mirion Street. The initial funding from the Towns Fund was revised upwards to £732,000. In addition, further funds were awarded by the Youth Investment Fund, meaning the Trustees have raised around £1,500,000 towards the project. The project moved towards RIBA stage 3 during the period of these accounts. Working with their design team, and after several consultation workshops with South Cheshire Amateur Boxing Club, the interior design was fixed. The layout and design of the estate at Mirion Street was confirmed and, along with certain necessary technical analyses, this allowed us to apply for full planning in late May 2023.
The Trustees continue to raise funds to support our activities via charity dances and other local events. The charity has no debt. The Trustees look forward to receiving full planning for the project and are optimistic about delivery of the Mirion Street Centre.”
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Crewe Youth Club
Balance Sheet
| As at | 31st July 2023 | 31st July 2023 | |||
|---|---|---|---|---|---|
| 2023 | 2022 | ||||
| Fixed Assets | Notes | £ | £ | £ | £ |
| Tangible assets | 2 | 56,206 | 56,206 | ||
| Current Assets | |||||
| Debtors and prepayments | - | - | |||
| Bank | 3 | 18,302 | 20,744 | ||
| Cash | - | 30 | |||
| Current Liabilities | 18,302 | 20,774 | |||
| Creditors | 4 | 2,699 | - | ||
| Net Current Liabilities/Assets | 15,603 | 20,774 | |||
| Total Assets Less Current Liabilities | 71,809 | 76,980 | |||
| Net Assets | 71,809 | 76,980 | |||
| Funds | |||||
| Unrestricted fund | 5 | 70,687 | 66,980 | ||
| Restricted fund | 6 | 1,122 | 10,000 | ||
| 71,809 | 76,980 | ||||
| Approved by the Trustees on | and signed on | their behalf | by:- | ||
| --------------------------------------------- | Trustee | ||||
| Insert name of Trustee |
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Crewe Youth Club
Statement of Financial Activities
For the Year ended 31st July 2023
| INCOME Rent and hire fees Donations Fund raising events ACTIVITIES FOR GENERATING FUNDS OTHER INCOMING RESOURCES Bank interest YIF Grant Cheshire East Borough Council Grant Restricted Funds Unrestricted Funds EXPENDITURE Development of new building Insurance Release of accountancy provision Sundry Legal fees Restricted Expenditure Unrestricted Expenditure SURPLUS (DEFICIT) FOR THE YEAR |
2023 £ £ - 320 3,408 3,728 9 55,391 16,834 75,962 72,225 3,737 80,151 202 - 30 750 81,133 81,103 30 5,171 - |
2022 £ £ 750 - - 750 1 - 10,000 10,751 10,000 751 - 305 1,620 - - - 1,315 - nil 1,315 - 12,066 |
|---|---|---|
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Crewe Youth Club
Notes to the Accounts
For the year ended 31st July 2023
1 Accounting policies
Accounting convention
The financial statements are prepared under the historical cost convention and under the accruals basis of accounting.
Donations, legacies, gifts, Grants receivable and other income
Are credited as income in the year in which they are receivable.
Tangible fixed assets
Individual fixed assets are capitalised at cost and depreciated over there useful life.
Equipment 20% reducing balance basis
Fund accounting
Funds held by the charity are either:
Unrestricted general funds. These are funds which can be used in accordance with the charitable objects at the discretion of the Trustees.
Designated funds. These are funds set aside by the Trustees out of unrectricted general funds for specific future purposes or projects.
Restricted funds. These are funds that can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor when funds are raised for particular restricted purposes.
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| 2 3 4 5 6 |
Fixed Assets Freehold Property £ Cost At 1st August 2022 56,206 Disposals - At 31st July 2023 56,206 Depreciation At 1st August 2022 - Disposals - At 31st July 2023 - Net book value At 31st July 2022 56,206 At 31st July 2023 56,206 Cash Bank Cash Liabilities- amount falling within one year SCBC donations General Fund Brought forward 1.8.2022 Net movement in funds Carried forward 31.7.2023 Restricted Fund Brought forward 1.8.2022 Net movement in funds Carried forward 31.7.2023 |
- | Equipment £ - - - - - - - - 2023 £ 18,302 - 2023 £ 2,699 2,699 2023 £ 66,980 3,707 70,687 2023 £ 10,000 8,878 1,122 |
Total £ 56,206 - 56,206 - - - 56,206 56,206 2022 £ 20,744 30 2022 £ - - 2022 £ 64,914 2,066 66,980 2022 £ - 10,000 10,000 |
|---|---|---|---|---|
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I CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectitsn A Independent Examiner's Report Report to the trusteesl mambers of Crewe Youlh Club On accounts for the year ended 31" July 2023 Charlty no (If any) 1167350 Sol out on pages I report to the Irustees on my examination of the accounts of the above charity {-the Trust"} for the year ended 3110712023. Responsibllitlgs and basis of report As the charity's truslees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act">. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commisslon under section 14515)(b} of the ACL Independent examlnerfs statement I have completed my examination. I confim that no material matters have come to my attention in Connection with the examinalion (elhept which gives me cause to believe that in. any malerial respect.. the acrounling records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records; or Ihe accounts did not (x)mply wilh the applicable requirem8nts conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair. view which is not a matter considored as part of an independent examination. I have no concems and have come across no other matters in connectlon with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delele th8 words in the brackets if they do not apply. Slgned: Dat•: Namo: Oct 2018
Relevant professional quallflcatlon(s} or body (If any): nLA Address: iknLioJtr- La6 OHQ Section B Dlsclosur6 Only coniplelLI il the examiner needs lo highlight material mallers ol concern (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief detalls of any Items that the exarniner wlshes to dlsclose. ER Ocl 2018
CREWE YOUTH CLUB ANNUAL TRUSTEES REPORT YEAR END JULY 2023
Reference and Administrative Information
Charity Name
Crewe Youth Club
Charity registration number 1167350
Operational address Wayside Aston Juxta Mondrum Nantwich Cheshire CW5 6DS10
Board of Trustees Mr M Morris (Chair) Mr R Kelsall (Vice Chair) Mr R Palin (Honorary President) Mr P Smith (Treasurer) Mrs J Heath Mrs J Quinn Cornes Mr M Appleton
Bank Natwest The Square Crewe Cheshire CW1 2HN
Accounts independent Examiner Geoffrey F H Bibby ACA South Dalton Willington Lane Clotton Tarporley CW6 0HQ
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Structure, Governance and Management
Governing Document
Crewe Youth Club is a Charitable Incorporated Organisation (CIO) and was registered 25[th] May 2016 under charity number 1167350. It is governed by the CIO’s constitution who’s only voting members are its charity trustees and has not been updated since registered 25[th] May 2016.
Organisational Structure
The Trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or financial benefit.
The Trustees meet on a regular basis and are responsible for all the decisions taken in relation to running of the charity and the community facilities and activities provided by the charity.
The charity’s constitution states there must be at least three charity trustees and a maximum number of 9 trustees.
All Trustees are appointed for a term of 3 years and must declare intention to remain trustee of the charity yearly at an AGM meeting.
All charity trustees who have served for three consecutive terms may not be reappointed for a fourth consecutive term. They may be reappointed after an interval of at least one year.
Recruitment and Appointment of Trustees
Crewe Youth Club are members of the Cheshire East Community and Voluntary Service who assist with advertising and application process of future interested trustees. However, it is still the existing trustees who are responsible in recruitment and appointment of new trustees.
In selecting individuals for appointment as charity trustees, the charity trustees strongly regard the skills, knowledge and experience which is required for the effective administration of the CIO.
Eligibility for trusteeship is clearly documented in the constitution and prior to acceptance all prospective trustees are required to complete an application process and invited to attend at least two trustee meetings prior to being accepted.
Appointment of a new trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
Induction and Training of Trustees
Prior to appointment each new trustee will receive a copy of the current version of this constitution and a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
Most trustees are already familiar with the practical work of the charity having been encouraged to attend at least two trustee meetings prior to appointment to allow for an in depth familiarisation of the charity, its current objectives, future plans and opportunity to ask questions and receive answers.
Additionally, new trustees are invited and encouraged to attend the Community and Voluntary Service becoming a Trustee training day.
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Responsibilities of the Trustees
The charity trustees are responsible for managing the affairs of the CIO. It is the duty of the charity trustees to exercise the power and preform the functions to manage the CIO utilising any specialist skills and knowledge. All decisions and actions must display due care, good faith and provide a positive impact or purpose on the charity.
The charity trustees are responsible for production of annual reports, financial statements, audited accounts, and annual return following Charities SORP guidance. All documentation must be a true and accurate representation of the state of affairs of the charity.
In preparation of the financial statements, the charity trustees should follow best practice by applying suitable accounting policies, make judgements and estimates that are reasonable and prudent and all prepared financial statements, audited accounts, annual reports, and returns will all be presented and approved at an annual AGM prior to submission.
Risk Management
The charity trustees have conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually.
The Trustees have developed a funding strategy to mitigate any financial risks associated with their activities. The strategy is centred on funding from large charitable trusts and government funding opportunities. In addition, to support them through the technical phases of a large construction project the Trustees have appointed a professional team of consultants and designers.
The charity trustees are covered with Combined Liability Insurance through Markel UK Ltd
The charity’s CIO constitution states if the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
The charity trustees are also very aware of its conflicts of interest and conflicts of loyalty as stated in the constitution. A charity trustee must declare the nature and extent of any interest, direct or indirect, which he or she has in a proposed transaction or arrangement with the CIO or in any transaction or arrangement entered into by the CIO which has not previously been declared and absent himself or herself from any discussions of the charity trustees in which it is possible that a conflict of interest will arise between his or her duty to act solely in the interests of the CIO and any personal interest (including but not limited to any financial interest).
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Objectives and Activities
Our Objectives
Crewe Youth Club is a registered charitable incorporated organisation, and its objectives are set out in the constitution:
To help and educate boys and girls through their leisure-time activities so as to develop their physical, mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved.
Background Information
Crewe Youth Club was previously known as Crewe and District Youth Centre, a registered unincorporated charity. Unfortunately, due to a detrimental fire the youth club and site was nonfunctional as a youth club.
In 2016 the new CIO was formed with 3 original trustees and work began of clearing the site to commence fund raising and plans to develop a new youth club “Crewe Youth Club”. As the land had a restrictive covenant this aided to the difficulties in plans for a future youth club.
However, in 2021 Crewe towns fund was introduced, and the charity applied for funds from this of which they were successful. A large amount of funds was secured to develop a new “Onside” youth zone in the centre of Crewe. As part of this development Crewe Youth Club could not compete against this reputable youth organisation so was secured funds to act as a satellite youth area for community organisations to develop new facilities and services.
New Trustees with the skills, knowledge and experience were appointed as trustees who are now working together to develop the land owned by Crewe Youth Club into a site where our objectives can be met. This project is named as the “Mirion Street Centre”
Our Purpose and Aims
The Mirion Street Centre is managed by the charity trustees and its purpose is to provide new facilities / building which will provide an area for leisure time activities, aiding in the education, physical, mental and spiritual capacities of the local youth in the area.
Our Aim as a charity and trustees is to continually work together with assistance from local key stakeholders to develop the Mirion Street Centre. The project is solely funded by donations, fundraising and grant applications.
Ensuring Our Work Delivers Our Objectives
We review our aims, objectives, and activities each year in our AGM. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes.
The Focus of Our Work & Strategies
Our main objectives for the year continued to be the ongoing planning, development, and grant application processes to enable our first community organisation (South Cheshire Amateur Boxing Club (SCABC)) to have a new building and facilities developed on the site.
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The initial funding from the towns fund was secured for £732,000. In addition, applications to the Youth Investment Fund have been successful, meaning the trustees have raised around £1,500,00 of secured funds towards the project.
The project has now moved towards RIBA stage 3 at the year- end July 2023.
The trustees are working with the design teams and after several consultation workshops with SCABC, the interior design was fixed. The layout and design of the estate at Mirion street was confirmed, and along with certain necessary technical analyses, this allowed us to apply for full planning in late May 2023.
The charity trustees look forward to receiving full planning for the project and are optimistic about the success of the Mirion street centre.
How Our Activities Deliver Public Benefit
The Mirion street centre is a large project which is managed by the charity’s trustees which is planning to develop and provide new infrastructure for community youth organisations for the youth of the local area.
At present the public are benefiting from a derelict site being restored to a safe environment which will eventually provide modernised facilities for the leisure time activities for the surrounding youth community.
In addition, the Trustees work very hard in planning and organising charitable events to raise funds for the project. Numerous, social events including parties, concerts, bingo etc have been extremely successful and very popular with the local community.
Use of Volunteers
Currently the charity do not have any volunteers. However, in the future it is recognised once the project is active the value of enthusiastic volunteers will be beneficial for future services and plans.
The trustees of the charity are all volunteers and have no financial gain as a trustee.
Financial Report
Throughout the year, additional grants were awarded by both Cheshire East Borough Council and the Youth Investment Fund, raising the total grants awarded to £1,500,000.
The Club received £72,225 in restrictive funds and allocated £81,103 toward the initial phases of site redevelopment. This resulted in a deficit of £8,878, which was offset against the brought forward restrictive reserves, leaving a balance of £1,122.
Furthermore, £3,737 was generated through donations and club-hosted events, bolstering our unrestricted reserves to £70,678.
With funds securely held in the bank and no outstanding debts, the Trustees are committed to advancing site development as grants are received. They are confident in the Club's strong financial foundation and eagerly anticipate further progress in the upcoming fiscal year of 2023/24.
Declaration
The Trustees declare that they have approved the Trustees’ Report above at the AGM 25[th] March 2024
Signed: Mike Morris – Chair of Trustees
25[th] March 2023
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