Annual Re
ort and Unaudited Financial Statements of
Box
rove Villa
e Hall & Communi
Centre CIO
for the Year Ended 30th June 2024

80
rove Villa
e Hall & Communi
Centre CIO
Contents of the Financial Statements
for the Year Ended 30th June 2024
Pa8e
Legal Information
Report of the Trustees
Receipts and Payments Accounts
Statement of Assets and Liabilities
Notes to the Financial Statements
Independent Examinerfs Report
io

Box
rove Villa
e Hall & Communit Centre CIO
Le al Information
for the Year Ended 30th June 2024
TRUSTEES:
Doreen Johnstone
Sylvia St Aubyn Hubbard
Michael Tudor
Jane Barnes
Henry Potter
lan Wilson
REGISTERED ADDRESS:
THE STREET
BOXGROVE
CHICHESTER
WESTSUSSEX
P018 OEE
REGISTERED CHARITY NUMBER:
1167340
INDEPENDENT EXAMINER:
B4Bookkeeping Ltd
l Lincoln House
City Fields Business Park
Chichester Fields Way
Tangmere
Chichester
West Sussex
P020 2F5
Pagel I

Bo
rove Villa
e Hall & Communi
Centre CIO
Re
ort of the Trustees
for the Year Ended 30 June 2024
th
The trustees present their report with the financial statements for the year ended 30 June 2024.
STRUCTURE. GOVERNANCE AND MANAGEMENT
The charity is controlled by its constitution document, a deed of trust, which constitutes a Charitable
Incorporated Organisation {ClOI.
The charity is operated by a management and fundraising committee.
CONSTITUTION, OBJECTS AND PRINCIPAL AcfiviTIES
The Charitable Trust Is constituted by a Trust Deed conveyance dated 11 April 1932, as amended by an order
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of the Minister of education dated 24 June 1960. and a scheme of the Charity Commissioners dated 10th
th
September 2003. The Charity was registered on 29 October 1963 as Boxgrove Village Hall and Community
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Centre, Registered Charity No. 305348. On 25 May 2016 a Charitable Incorporated Organisation (the CIOI,
Registered No. 1167340, with the same charitable purposes as the previous charity, was formed to assume the
assets and liabilities of Boxgrove Village Hall and Community Centre with effett from I'july 2016. The
previous charity, No. 305348 has been removed from the Charity Commisslon Register.
The charlty's objects and principal activities, havlng due regard to the Trustees duty in Section 17{51 of the
2011 Charities Act concerning public benefit, during the year were as follows..
l. To ensure the continued availability of the village hall for members of the Boxgrove Community.
2. Letting the Village Hall to local users for community activities.
The objectives of the Boxgrove Village Hall & Community Centre CIO are to establlsh and maintain or assist in
establlshing and maintainlng a multi-functlon vibrant village hall in Boxgrove Civil Parish for the benefit of the
neighbourhood and other members of the public who desire to have use of the facilities.
Boxgrove Village Hall & Community Centre CIO has the additional purpose of providing or helping to provide
facilities for the advancement of education and in the interest of social welfare, for recreation and leisure time
occupation 50 as to improve the conditions of life for the inhabitants of Boxgrove Civil Parish and neighbouring
communities.
The policies adopted in furtherance of these objects are to encourage the use of the hall by provision and
maintenance of the facilities for use both by individual members ofthe community and by clubs and societie5.
In following these objertives, the trustees have had regard to the 8uldance issued by the Charity Commission.
Public benefft
The trustee5 of Boxgrove Village Hall and Community Centre CIO have complied with their duty as stated in
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their public benefit statement for year ended 30 June 2024.
The trustees have achieved their purpose through education. the advancement of health; community
development: amateur sport and other charitable purposes. Children, young people, older people and the
general public have benefited from the open spaces, the human resources the equipment, and the hall and its
facilities.
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Bo
rove Villa
e Hall & Communit Centre CIO
Re
rt of the Trustees
th
for the Year Ended 30 June 2024
ACHIEVEMENT AND PERFORMANCE
Review of Activities
Boxgrove Vi113ge Hall & Community Centre continues to be a popular hall for all round use, from health and
well-being functions to children's parties and weddin8S.
At monthly meetings iS5ue5 that the trustees are responsible for have been addressed where possible and
achieved with due diligence to the time available. More time needs to be spent discussing planning for
forthcoming events and to recruit teams of volunteers and potential new trustees to achieve these aims.
The Boxgrove Village Hall website, continues to receive an increasing number of booking enquiries and the hall
management continues to explore more opportunities to work in partnership with other charities and parishes
for benefit of the community.
Rlsk Management
The trustees have assessed the malor risks to whlch the charity is exposed and are satlsfied that systems are In
place to mitigate exposure to the risks. The hall ￿serveS remain secure with no need to use the monies to
cover operational overheads.
TRUSTEES
The followin8 Trustees held offlce during the whole of the period from I" July 2023 to the date of this report'.-
Jane Barnes. Sylvia St Aubyn Hubbard, Doreen Johnstone, Henry Potter, Michael Tudor and lan Wilson.
FINANCIAL REVIEW
Flnanclal statement and revlew
At the year end 30 June 2024, the village hall is in a healthy financial state with reserves in excess of £10,000.
The income from hall hire has been stable in this period and currently booking5 are on target.
The key objectives of the charlty are to allow use of the village hall for the local community with as minimal a
hire charge as possible. Each case is reviewed on an individual basis SO that no resident is denied use of the hall
because of financial hardship. Post funeral receptions are organised free of charge to the residents of
Boxgrove and its surrounding area. Hall hire is the hall's primary source of income and the mix of bookings not
only financially supports Boxgrove Village Hall & Community Centre CIO but allows many other events to be
made available to the community free of charge.
During the period the hall has continued to work in partnership and collaborate positivety with the wider
community. The hall provides a comprehensive course of sessions that supports education, craft. culture,
dance, theatre, health and well-being. Children's parties remain a firm favourite.
The accounts are run on a receipts and payments {cash accounting) basis as the village hall is not a charitable
company. and has less than £250,000 of gross Income and total expenditure. The trustees, management
committee felt that utilising cash accounting is more easily understood by all trustee5 and is an important
factor for the transparency of the village hall.
Pagel 3

Bo
rove Villa
e Hall & Communit Centre CIO
Re
rt of the Trustees
for the Year Ended 3trh June 2024
The Treasurer is principally responsible for the financial management of the hall, working closely with the Hall
Manager. Financial reports are presented at each Management meeting so that everyone is aware of the
financial stability of the hall. All committee members are encouraged to contribute to the financial
management ofthe hall.
Although the hall remains financially active the trustee5 recognise the need to manage both income and
expenditure in the light of ongoing financial challenges as demonstrated by the current economic situation.
The management committee take seriously the need to work to budget and also to Implement a maintenance
budget forecast and reserves policy to ensure the hall remalns structurally sound and in good decorative
order.
APPROVED BY ORDER OF THE BOARD OF TRUSTEES AND SIGNED ON ITS BEHALF BY:
Name:
Date .
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Bo
rove Villa
e Hall & Communit Centre CIO
Re
rt of the Trustees
for the Year Ended 30 June 2024
TRUSTEES RESPONSIBILITY STATEMENT
The trustees are responsible for keeplng proper accounting records which are sufficient to show and explain
the Charitvs transartions and to disclose with reasonable accuracy at any time the financial position of the
Charity, and to enable them to ensure that anystatements of account comply wlth the requirements ofthe
Charity (Accounts and Reports) Regulations 2LXI8 and the Charities Act 2011. They are also responsible for
safeguarding the assets of the Charlty and hence for taking reasonable steps for the prevention and detection
of fraud and other irregularities.
RESERVES POUCY
The trustees seek to retain sufficient general reserves that are deemed necessary to fund the on-going day-to -
day operations of the charity. All monles received for designated or restrlcted purposes are shown in separate
funds in the accounts.
APPROVED BY ORDER OF THE BOARD OF TRUSTEES AND SIGNED ON ITS BEHALF BY:
Name . &iu¥/J*
Date .
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8ox
rove Villa
e Hall & Communit Centre CIO
Recei
ts and Pa
ments Account
for the Year Ended 30 June 2024
Total
2024
Total
2023
Notes
Receipts
Grants
Incomlng resources from generated funds
Voluntary incorne
Activities for generating funds
Investment income
Incoming resources from charitable activities
Charitable
£0
£0
£0
£1,130
£160
£0
£4,430
£57
£44,880
£47,584
Total incoming resources
£46,170
£52,071
Payments
Costs of generating funds
Costs of generating voluntary Income
£0
£170
Charitsble actlvlties
Charitable
Governance costs
Other resources expended
Asset purchases
Total resources expended
£43,620
£2,749
£1,271
£0
£54,682
£3,741
£1,417
£0
£47,640
£59,840
Net recelpts/(payments)
£(1,470)
£(7,939)
Reconciliatlon of Bank and Cash Balances
Total cash funds brought forward
Purchase of fixed assets/Non-cash adjustments
Total funds carried forward
£15,112
£{2,5031
£10,588
£24,419
£{1,368)
£15,112
The notes form part of these financial statements
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Bo
rove Villa
e Hall & Communi
Centre CIO
ststement of Assets and Liabilities
th
for the Year Ended 30 June 2024
30th June
2024
30th June
2023
Notes
Monetary Assets
Tangible assets
£864,950
£864,950
Cash Funds
Cash at bank and in hand
£10,588
£15,112
Current Assets
Stocks
Other debtors
£0
£3.888
£879,426
£0
£0
£880,062
Llabilities
Other creditors
£1,459
£625
Total Liabilities
£1,459
£625
£877,967
£879,437
The financial statements were approved by the Trustees on
their behalf by-.
and were signed on
The notes form part of these financial statements
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Bo
rove Vi113
e Hall & Communit Centre CIO
Notes to the Financial Statements
for the Year Ended 30 June 2024
ACCOUNTING POLICIES
Basis of preparlng the financlal statements
The financial statements have been prepared on the receipts and payments basis, under the historical cost
convention. and include the results of the charity's operations.
The financial statements have been prepared in accordance with applicable accounting standards, the
Charities Act 2011, Charities (Accounts and Reports) Regulations 2008, Statement of Recommended Practice
on Accounting and Reporting by Charities SORP IFRS 10 21.
Recelpts
Voluntary income and donations are accounted for as they are received. The related tax credit on gift aid
donations is accounted for when received.
Grants are included when the charity has received them and has unconditional entitlement to the resources.
Investment income is included in the accounts when received.
All other income is recognised when it is received. All incoming resources are accounted for gross, with
associated costs included in direct charitable expenditure.
No permanent endowments or material legacies were received in the year.
Payments
All expendlture is generally recognised when it is incurred. All expenditure is accoijnted for gross.
Other resources expended include expenditure on management and administration of the charlty. not directly
related to charitable activities or fundraisin8 ventures.
Governance costs include the cost of the preparation and independent examination of the statutory accounts,
together with associated accountancy service5.
Taxatlon
The charity is exempt f rom tax on its charitable activities.
Funds
Unrestricted funds are general funds which can be used for the charitable objectives at the discretion of the
trustees. Restricted funds are money reserved for designated restricted purposes within the objects of the
charity.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charitws pension
scheme are charged to the Receipts and Payments Account in the period to which they relate.
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Bo
rove Vllla
e Hall & Communit Centre CIO
Notes to the Financial Statements
for the Year Ended 30th June 2024
TRUSTEE5 AND OTHER RELATED PARTIES
No payments were made to trustees or any persons connected with them during this financial year. No
material transaction took place between the organi5ation and a trustee or any person connerted with them.
STAFF COSTS
2024
£18,799
£296
£19,095
2023
£23.391
£263
£23,654
Wages and salaries
Other pension costs
TANGIBLE FIXED A55Ers
Freehold
property
Plant and
machlnery
Flxtures and
fittln85
Computer
equipment
Totals
COST
At l July 2023
Additions
Disposals
At 30June 2024
£803,659
£0
£0
£803,659
£8,172
£0
£0
£8,172
£51,421
£0
£0
£51,421
£1,698
£0
£0
£1,698
£864,950
£0
£0
£864,950
NET BOOK VALUE
At 30June 2024
At 30June 2023
£803.659
£803,659
£8,172
£8,172
£51,421
£51,421
£1.698
£1,698
£864,950
£864,950
Freehold land and buildings Comprise the cost of the constructlon of the Village Hall and the car park.
PUBLIC BENEFIT
The trustees acknowledge their requirement to demonstrate clearly that the charity must have charitable
purposes, or'aims" that are for the public benefit. Details of how the charity has achieved this are provided In
the TrustÈe5 Report. The Trustees confirm that they have paid due regard to the Charity Commission guidance
on public benefit before deciding what activiti'ès the charity should undertake.
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Inde
endent Examiner's Re
ort to the Trustees of Bo
Centre CIO
rove Ifilla
e Hall & Communit
for the Year Ended 30 June 2024
I report on the accounts of the charity ft)rthe Year Ended 30June 2024, which are set out on pages 6 to 9.
Respecthie responsibilities of trustees and examlner
The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit
is not required for this year under section 14412} of the Charities Act 2011 {the 2011 Art) and that an
independent examination is needed.
It 15 my responsibility to:
examine the accounts under section 145 of the 2011 Act
to follow the procedures laid down in the 8eneral Directions given bythe Charlty Commission (under
section 145 (S1(bl of the 2011 Act, and
to state whether matters have come to my attention.
Basls of Sndependent examlnels statement
My examination was carried out in 3ccordance with general Directions given by the Charity Commission. An
examination includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records.
It also includes consideration of any unusual items or di5¢1osures in the accounts and seeking explanations
from the trustees concerning any such matters. The procedures undertaken do not provide all the Èvidence
that would be required in an audit. and consequently no opinion Is given as to whether the accounts present a
'true and fair. view and the report is limited to those matter5 set out in the statement below.
Irmlependent examlnerfs statement
In connection wlth my examinatlon, no matter has come to my attention
which glves me reasonable cause to believe that In, any materi31 respect, the requirements:
1.1 to keep accounting records in accordance with sectlon 130 of the 2011 Act: and
1.2 to prepare accounts which accord wlth the accountln8 records and comply with the accounting
requlrements of the 2011 Act
have not been met. or
to which. in my opinion, attention Should be drawn in orderto enable a proper understanding of the
accounts to be reached.
Daniel Akennan CIMA Cert BA
B4Bookkeeping Limited
l Lincoln House, City Fields Business ParK City Fields Way, Tangmere. Chichester, England. P020 2FS
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