Trustees' Annual Report for the period Period start date Period end date ~~a|~~ 01 April 2023 31 March 2024 From To Section A Reference and administration details ~~a~~
Charity name Emma Hall Management Committee ~~PO~~ Other names charity is known by 1167314 Charity's principal address Emma Colliery Miners Welfare Hall Main Road RYTON Postcode NE40 3TR
Charity name Other names charity is known by
Registered charity number (if any) 1167314
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) ~~ee es ee~~ Treasurer Emma Hall Management 1[Mr Alan Ashburner ] Committee ~~ee ee ee~~ As above 2[Mrs Corinne ] Ashburner BA ~~ae ee ee ee~~ As above 3[Miss Chantelle ] Louise McCartney ~~ae ee ee ee~~ As above 4[Ms Christine ] Squires ~~a ee ee~~ Chair As above 5[Mr John William ] Redhead Graham ~~ae ee ee ee~~ As above 6[Mrs Kathleen ] McCartney ~~ae ee ee ee~~ As above 7[Mrs Mary Patricia ] Richardson ~~ae ee ee ee~~ Vice Chair As Above 8[Mr Hugh Peter ] Kelly ~~ae ee ee ee~~ 9 Mrs Karen Surtees As Above ~~OG~~ As Above 10[Ms Kathryn ] Henderson ~~ae ee ee ee~~ 11 ~~esGG~~ 12 ~~OO~~ 13 ~~esGG~~ 14 ~~OO~~ 15 ~~esGG~~ 16 ~~OO~~ 17 ~~GO~~ 18 ~~esGO~~ 19 ~~esGO~~ TAR 1 March 2012
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution dated 1 March 2016
- (eg. trust deed, constitution)
CIO Registered 24 May 2016 How the charity is constituted
- (eg. trust, association, company)
Appointment at AGM’s Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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Further or benefit the residents of Crawcrook and surrounding are, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local Summary of the objects of the authorities, voluntary and other organisations in a common effort to charity set out in its advance education and to provide facilities in the interests of social governing document welfare for recreation leisure time occupation with the objectives of improving the conditions of life for the residents.
Trustees endeavour to maintain, develop and improve the facilities available in the hall to provide a safe, healthy and secure venue for activities aimed at the full population spectrum. Regular activities include Regular meetings of local Pensioners Association, Toddler Play Sessions, Irish Dance Tuition, Slimming World Group meetings, Soft Play Sessions, Tae Kwon Do Group for ages 6 years to adult, Social Dancing, Children’s Parties, Local Music and Spoken Word Society, Election Polling Station and ad hoc meetings of other local groups and general community use. Summary of the main In line with our Objects the facility is available to all, Taking into account activities undertaken for the the guidelines on provision of Public Benefit. public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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ALL members of the Management Committee are volunteers wishing to maintain the facility for the local and wider communities.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
In addition to Policies on Trustee Recruitment and Conflict of Interest the Committee have agreed and signed Policies covering:Health and Safety Manual handling Risk Assessment Child Protection Vulnerable Adults Equality and Diversity Volunteers Complaints Discipline and grievance Procedures. All policies are kept under regular review.
- contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p As our primary income source is from letting the hall to members of the Summary of the main community the Management Committee remain committed to trying to achievements of the charity maintain and increase the number and variety of lettings. during the year The effects of the Covid outbreak and subsequent lockdowns had a drastic effect on our normal activities with some users reluctant to resume activities or closing down completely. Grants paid by HM Government via Gateshead Council served to lessen the impact of this over the year. .
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Section E Financial review
Brief statement of the charity’s policy on reserves
As the Management Committee have only been operating for a little over six years and having begun from a zero base we had modest funds in reserve but these have been supplemented by Covid Grants. The Committee are however aware of the need to continue to improve the facility and look to utilise a substantial portion of grants received to assist with major repairs and improvements. This is kept under close scrutiny at regular Committee meetings.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Hugh Kelly | Alan Ashburner |
|---|---|---|
| Hugh Peter Kelly | Alan Ashburner | |
Vice Chair |
Treasurer | |
| 10 January 2025 | ||
| 10 January 2025 |
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EMMA HALL MANAGEMENT COMMITTEE. REG CHARITY NO. 1167314 CONSOLIDATED ACCOUNTS FOR 1.4.23 to 31.3.24
| Source Amount GRANTS RECEIVED CBF Grant Gateshead 700.00 £ Sub Total HALL USERS - £ Baby & Toddler Group 585.00 £ Kick Boxing 840.00 £ Irish Dance 442.00 £ - £ Yoga 450.00 £ - £ Tae Kwondo 2,550.00 £ Pensioners Association 1,352.00 £ Elections 248.00 £ Parties 1,996.00 £ Dances 400.00 £ Sundry Hires 983.00 £ - £ - £ FUND RAISING EVENTS - £ DONATIONS - £ TOTAL INCOMES Brought Fwd. TOTALS |
Totals 700.00 £ 9,846.00 £ |
Totals 700.00 £ 9,846.00 £ |
Destination Purpose Amount UTILITIES Gas Supplied 3,591.95 £ Electricity Supplied 2,067.14 £ Water Supplied - £ Phone Costs - £ Waste Collection 234.00 £ Sub Total INSURANCE Insurance 2,140.80 £ CONSULTANCY - £ LEGALS - £ STATUTORY MAINTAINANCE 1,346.29 £ EFFORT COSTS Refreshments - £ Materials - £ CLEANING Carol Ellwood Cleaning 5,250.00 £ Janitorials 538.80 £ Contractors 879.50 £ DEVELOPMENT OF FACILITIES |
Destination Purpose Amount UTILITIES Gas Supplied 3,591.95 £ Electricity Supplied 2,067.14 £ Water Supplied - £ Phone Costs - £ Waste Collection 234.00 £ Sub Total INSURANCE Insurance 2,140.80 £ CONSULTANCY - £ LEGALS - £ STATUTORY MAINTAINANCE 1,346.29 £ EFFORT COSTS Refreshments - £ Materials - £ CLEANING Carol Ellwood Cleaning 5,250.00 £ Janitorials 538.80 £ Contractors 879.50 £ DEVELOPMENT OF FACILITIES |
Totals |
|---|---|---|---|---|---|
| 5,893.09 £ |
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| 2,140.80 £ |
|||||
| - £ |
|||||
| - £ |
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| 1,346.29 £ |
|||||
| - £ |
|||||
| 6,668.30 £ |
|||||
| - £ |
Structural | - £ |
- £ |
||
| Covid 19 Related MARKETING |
- £ - £ |
- £ |
|||
| - £ |
|||||
| - £ |
EQUIPMENT | 0.00 | 0.00 | ||
| 10,546.00 £ 10,172.71 £ 20,718.71 £ |
SUNDRIES 1 A/c. £ 2368.99 2 A/c. £ 2301.24 |
- £ TOTAL EXPENDITURES Surplus £326.96 £4,343.27 £4,670.23 |
|||
| - £ |
|||||
| 16,048.48 £ |
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| 4,670.23 £ |
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| Ban k. £ 4670.23 | |||||
| Operating A/c. Grants A/c. TOTAL |
20,718.71 £ |
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| £4,670.23 |
I certify that I have examined the books and vouchers of Emma Hall Management Committee and that the above is in accordance therewith and represents a full and fair position as at 31 March 2024 SIGNED. P.N.Milburn. Peter N Milburn 15 May 2024. Signed.
Alan Ashburner.
Treasurer 23 May 2024.