2021-03-31-accounts - Norfolk Archives And Heritage Development Foundation

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CHARITY COMMISSION FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 1 Apri! 2020 period start date to 31 March 2021 period end date Charity name: Norfolk Archives and Heritage Development Foundation Charity registration number: 1167279

Objectives and Activities

Summary of the purposes of | The object of the Norfolk Archives and Heritage Development the charity as set out in its Foundation, hereafter referred to as ‘the Charity’, is the governing document advancement of education for the public benefit, in the history of Norfolk by working in conjunction with the Norfolk Record Office (NRO) and its partner organisations, in particular but not exclusively by funding the following. 1. The acquisition, preservation and processing of records and printed materials worthy of permanent retention so they can be made accessible to the public by the NRO and its partner organisations.
1. Projects and activities which engage different audiences with records and printed materials worthy of permanent retention.
Summary of the main The Charity aims to fund the following activities in support of its activities in relation to those | charitable objectives. purposes for the public benefit, in particular, the 1. The main aim of purchasing Norfolk's archives is to activities, projects or ensure they are made freely accessible, or as surrogate services identified in the copies for fragile items, to members of the public on a accounts. permanent basis by organisations such as archives, libraries, museums and heritage centres. There must be clear and demonstrable evidence of public interest in any document purchased.
The aim of preservation is to allow archives to be accessed by members of the public now and in the future, whilst minimising the threat of damage, theft or loss. Activities associated with preservation include provision of secure storage, packaging, invasive conservation and preservation digitisation.
The aim of processing Norfolk’s archives is to make it easier for members of the public to access and interpret those archives. Associated activities include appraisal,
cataloguing, indexing, summarisation, transcription and transtation or digitisation for access.
Activities such as publication on the Internet and hard copy, exhibitions, talks and workshops support people’s engagement with Norfolk’s archive, the aims of which are threefold;

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a. To enable people to learn more about Norfolk’s past.
b. To develop individual capabilities, competences, skills
and understanding.
c. To strengthen communities through an enhanced sense
of common identity.
The main beneficiary for all activities of the Charity is the general
public. The Charity also supports endeavours which focus on
specific communities and new audiences.
Statement confirming All trustees have signed the Charity Commission for England and
whether the trustees have —_/ Wales trustee eligibility declaration in which they acknowledge
had regard to the guidance | understanding of the Charity’s purpose and rules set out in its
Commission on public
benefit
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Achievements and Performance
Summary of the main Impact of the Covid-19 Pandemic
achievements of the charity, . ae .
identifying the difference the During the year 2020/21, the activities of the Charity were
charity’s work has made to significantly curtailed by the Covid 19 pandemic.
pe <a aap of its Its talks programme, whereby volunteers give talks about
eneficiaries and any wider | Norfolk's archival heritage, were suspended for safety reasons as
benefits to society as a . . .
whole. were its archival heritage-based walks.
In normal times, the Charity would receive donations made by
visitors to the NRO. Because of the NRO’s closure during
lockdowns imposed by the UK Government, the Charity has not
received what it would expect to. This has partly been offset by
donations made after online events held by the NRO.
Grants Awarded by the Charity
The Charity has supported the History Begins at Home (HBAH)
project with a grant of £600 to the NRO. HBAH is a collaborative
initiative of the Archives for Wellbeing Network and the Chief
Archivists in Local Government Group of the Archives and
Records Association. Though national in scope, the NRO played
an active role in instigating and supporting the project, using
archives from its own collections. HBAH created resources, each
of which featured extracts from archival documents and were
promoted online and via social media. The aim was to prompt
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conversations between family and friends to aid mental wellbeing whilst also learning about the past from archival documents. Though HBAH continues, it was launched during the first national lockdown in spring/summer 2020, when people were prevented from meeting with friends and family. The main beneficiaries have been the general public.

In September 2020, the Charity gave the NRO £1,260 to purchase several documents relating to Norfolk.
Aconfirmation by William Sedman and Walter Eaton, both of Norwich, of a grant of the Manor of Cringleford and land in Wickmere with the advowson of the church there to the Master of St Gile's Hospital, Norwich, dated 1411 (NRO ACC 2020/4).
Agrant by Sir Andrew de Hengham to Henry Bretun of land in Shropham, dated circa 1275 (NRO ACC 2020/4).
- Agrant by George de Birlingham to Matthew, son of Simon de Hok, of land in Banningham, dated circa 1275 (NRO ACC 2020/4).
° Agrant of Christopher Coo of Bishop’s Lynn [King’s Lynn] to Henry and Robert Chyttyng of part of the Manor of Bressingham anda part of the advowson of the church at Bressingham, dated 1529 (NRO ACC 2020/4).
¢ A final agreement made at Westminster by which Richard and Elizabeth Stubbes quitclaim to William King land in Edgefield, dated 1564 (NRO ACC 2020/4).
- Dickleburgh parish account, dated 1545 (MC 3518).
All the documents acquired with the support of the Charity, have been made freely available to the general public by the NRO. In all instances, there was a possibility that the archives would go into private ownership and the information they contain would have not contributed to the collective knowledge of Norfolk's past.

Norfolk Archives Supporter Scheme

The Charity has continued to manage a supporter scheme. It raises income for the Charity and through its events for participants, promotes Norfolk’s archives and the work NORAH does, NORAH’s running and promotion of the supporter scheme continues to be assisted by a grant received from the Norwich Freemen’s Charity.

Financial Review

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| Review of the charity’s As of 31 March 2021, the Charity has total funds of £29,464. Of
_ financial position atthe end | that, £10,237 are unrestricted, though the trustees have agreed
of the period to spend £1,962 leaving a true figure of £8,275 unrestricted
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||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |funds. This|is|a|slight decrease from|2019/21 and|reflects the||| |impact|of the|Covid-19|pandemic on|the|Charity’s|ability|to|raise||| |funds.| |Statement|explaining|the|The|Charity|has|no|formal|reserves|policy.|However,|it|is|aiming| |policy for holding|reserves|_||to gradually establish|a minimum|reserve of £15,000,|whilst| |stating|why|they are|held|carryingmeet|its|outcharitableactivitiesobjectives.and supportingHaving|projectsa|reserve which of thisallow amountit|to||| |will allow|the|Charity|to|respond|to|unanticipated|events,|Such|as| |document|sales|and|to|reductions|in|support from|the|Norfolk| |Record|Office.| |||Reasons|for|holding|zero|||N/A| |reserves| |Details|of fund|materially|in|||N/A| |deficit| |Explanation|of any|It|is|hoped|that the|significant|disruption|caused|by the|Covid-19| |uncertainties|about the|pandemic|is temporary and|that the Charity,|whilst| |charity continuing|as a|going ||acknowledging|it may have to make modest changes|to the way| |concem|it works,|can|continue|to|raise money and|fund|projects which| |match|its|charitable|objectives.| |Additional|information| |The|charity’s|principal|The|charity's current|source|of funding|are|as follows.| |sources|of funds|(including|.|oo|.| |any fundraising)|1.|Individual|giving via two donation boxes at the NRO and| |via|its|website.| |2.|The|charity|claims|Gift|Aid|on|eligible|donations.| |3.|Grants|from|trusts|and|charities.| |4.|Donations|given|in|return|for|talks|provided|as|part|of|its| |lecture|programme.| |5.|The|Norfolk Archives Supporter scheme.|

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Structure, Governance and Management

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|||||||||| |---|---|---|---|---|---|---|---|---| |Description|of|charity's|N/A| |trusts:||| |Type|of governing|document|||Constitution| |(trust|deed,|royal|charter)| |How|is|the|charity|Foundation|Charitable|Incorporated|Organisation|(CIO)| |constituted?| |(e.g.|unincorporated| |association,|CIO)|

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Trustee selection methods The constitution of the Charity allows for a maximum of 12 including details of any trustees. The chairman of the Norfolk Records Committee (NRC) constitutional provisions e.g. | is an ex officio member of the charity's board of trustees. The election to post or name of Charity’s constitution allows the NRC to nominate one trustee. any person or body entitled to appoint one or more When filling vacancies, the Charity’s board of trustees invite trustees applications which are assessed against an agreed role description and person specification, and the needs of the charity at that moment. At the point of appointment, the charity undertakes checks and ensures all trustees sign eligibility and automatic disqualification declarations.

Reference and Administrative details

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |Charity name|Norfolk Archives and|Heritage Development|Foundation| |Other name the|charity|uses|||NORAH| |Registered|charity|number|1167279| |Charity’s|principal|address|The Archive|Centre,|Martineau|Lane,|Norwich,|Norfolk,|NR1| |2DQ| |Names|of the|charity|trustees who|manage|the|charity| |Trustee|name|Office|(if any)|Date|acted|ifnot|Name|of person| |for whole|year|(or|body|entitled| |to|appoint|trustee| |if|any)| |1|Mr Peter Williams|Chairman|N/A|N/A| |2|Dr John Alban|N/A|N/A|N/A| |3|Mrs|Natalie|Butler|N/A|N/A|N/A| |“|Michael|Chenery|of|N/A|N/A|Norfolk Records| |Horsbrugh|Committee| |5|Mr Brian|Horner|N/A|N/A|N/A| |6|Dr Christopher|Kemp|N/A|N/A|N/A| |z|Mr Alan Steynor|cd|oc|a|N/A,ee|,|awee|N/A.rel|us|4|N/A| |8|Mr David|Stannard|N/A|N/A|N/A| |9|Mr Julian|White|N/A|N/A|N/A| |10|Vacant|N/A|N/A’|N/A| |Ad|Vacant|N/A|N/A|N/A| |12|Vacant|N/A’|>|NIA|N/A| |||Corporate|trustees —names|||N/A| |||of the|directors|at|the|date| |||the|report was approved|||

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Name of trustees holding title | N/A
to property belonging to the
chari
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Funds held as custodian trustees on behalf of others

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Description of the assets held | N/A
in this capacity
Name and objects of the N/A
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
Details of arrangements for N/A
safe custody and segregation
of such assets from the
charity’s own assets
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Exemptions from disclosure

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Reason for non-disclosure of | N/A
key personnel details
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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity's trustees

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Signee 1 Signee 2
Signature(s) Ro . L BG 6 Furze ar
Fullname(s) |PETER Qe AGAT wicuams | |MICHAEL CHENGLY OF
PAS BRUG [4
Position (e.g.,
Secretary, | CAAI® TausTee
Chair, etc.)
Date | Ig Jamar 2022 1% Sannary 29270 |
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Jonathan Draper, Nov 2021

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