Trustees' Annual Report for the period
From
Period start date Period end date
To
01 04 2020
31 03 2021
Section A Reference and administration details
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Charity name
Ribble Valley Gateway Trust
Other names charity is known by
Registered charity number (if any)
1167261
Charity's principal address
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15 The Acres
Barrow,
Clitheroe
Postcode BB7 9BH
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
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1
Colin White Chair
Co-opted
2
Rev. Andrew Froud
St. Mary Magdalene Parish Church, Clitheroe
3
Rev. Michele Jarmany
Clitheroe United Reformed Church
4
Rev. Mark Woodward
Clitheroe Community Church
Kathryn Weston
5
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St. James’ Church, Clitheroe
6
Sion Hall
St. Michael and St. John’s RC Church, Clitheroe
Rita Heyes
Until 14/9/20 Trinity Methodist Church, Clitheroe
8 9
Jill Downes Minute Secretary
St. Paul’s Church, Low Moor
10
Brenda Wise
Until 30/11/20 Clitheroe Salvation Army
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11
Steven Lancaster
Until 30/11/20 The Grand at Clitheroe David Butterworth From 14/9/20 Trinity Methodist Church, Clitheroe Alan Meyer Clitheroe Christians in Partnership Jean Holmes From 1/3/21 Co-opted
12 13 14 15
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16 17 18 19 20 TAR March 2012
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
N/A
Names and addresses of advisers (Optional information)
Type of adviser Name
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Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(eg. trust deed, constitution)
CIO Constitution
How the charity is constituted (eg. trust, association, company)
Charitable Incorporated Association
Trustee selection methods (eg. appointed by, elected by)
Nominated by local churches and Christian groups in Clitheroe, Ribble Valley plus up to 2 cooptees
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
-
The Trust has established an inclusive organisational structure based on active and enduring links with Christian churches in Clitheroe and Longridge. This is reflected in strong levels of volunteering, donations of food and finance and promotion of the Trust’s services within the Ribble Valley communities.
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The Trust has practical links with around 40 referral agencies and two local authorities.
The Trust has adopted formal policies regarding safeguarding, risk management and health and safety and is in the process of putting in place broader policies including staff and volunteer handbooks.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the charity are for the benefit of people primarily in the area currently administered by the Ribble Valley Borough Council :-
To prevent or relieve poverty including but not exclusively by the provision of food parcels, guidance and support;
To help combat social exclusion and support those who are disadvantaged or with special needs;
To promote good mental health and well-being;
To advance Christian faith and practice including, but not exclusively, to promote collective and personal training, outreach services and ecumenical worship and mission.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Ribble Valley Foodbank – providing food parcels, guidance and encouragement to individuals and families experiencing financial constraints through teams of volunteers in Clitheroe and Longridge led by a Manager accountable to the Trustees;
Clitheroe Cookery Club – weekly sessions to provide advice in cooking cost effective and nutritious meals led by teams of volunteers;
Gateway Trust Counselling – weekly or fortnightly one hour counselling sessions offered by professionally qualified persons to individuals who are referred by doctors, churches and other care agencies.
Ribble Valley Art4All – weekly art classes led by a retired art teacher and volunteers for students with learning difficulties and other special needs.
Each service is provided to the public at large subject to the recipient’s need for the specific service being clarified on referral in line with Charity Commission guidance.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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The Ribble Valley Gateway Trust does not currently provide grants to third parties.
Grants and donations received for each service are restricted to the service specified unless earmarked as unrestricted.
The Trust’s services are mainly delivered by approximately 110 volunteers under the leadership of three part time Managers who are paid for their services and are accountable to the Chair and Trustees.
The majority of the volunteers serve in regular 4 hour sessions at the Ribble Valley Foodbank in a team led by a volunteer Team Leader and in two hour sessions at the Warehouse.
Volunteers also serve with Clitheroe Cookery Club, at Gateway Trust Counselling and with Ribble Valley Art4All.
During lockdown these programmes have had to adapt (or temporarily close) in line with government guidance and covid-safe contact.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Ribble Valley Foodbank
1. Over the last year the foodbank has been running a delivery service from their warehouse in Clitheroe, with teams packing and delivering to Clitheroe and Longridge twice a week, and separate teams collecting donated food and weighing and sorting it.
2. Networking with churches, schools, job centres and social care agencies in the Ribble Valley, through the referral of clients and the donation of food and finance, to service people facing financial crisis.
3. 1,987 clients received three days’ emergency food in 2020/21 – almost twice as many as in the previous year (2019/20: 1,089).
4. Good partnerships in place with local churches (where Foodbank Centres are usually situated), and with the Little Green Bus from whom the Foodbank rents warehouse space.
5. Close communications with the RVGT Link Trustee and with team leaders, with whom the Foodbank Manager is able to discuss all aspects of day-to-day Foodbank management.
6. Many volunteers stood down at the beginning of the pandemic, but new people stepped in and we currently have 62 active volunteers (17 on the warehouse team, 17 on the packing team, 22 on the delivery team, 4 who collect donated food, and 2 who help with our social media accounts). Volunteers work in small, discrete cohorts in order to maintain social distancing and minimise the risk of infection.
7. Active engagement with the local community through press, social media and organisations. Local people and businesses have been very supportive throughout the pandemic, and donations of both food and money have increased.
8. Approximately 40 active referral agencies, with some working closely with the Foodbank.
9. Food donations from a wide variety of sources – supermarkets, schools, churches, businesses, voluntary and public sector organisations.
10. 42,853kg of food and toiletries were distributed in 2020/21.
11. Approximately 7,000kg of food remained in the warehouse at the end of the financial year 2020/21.
12. The Foodbank is planning our return to Trinity Methodist Church in Clitheroe and St Paul’s Church in Longridge, and aim to reopen to clients as soon as it is safe and appropriate to do so.
Clitheroe Cookery Club
-
The Cookery Club was unable to operate during 2020/21 due to covid restrictions.
-
We anticipate re-commencing after the summer, subject to any covid restrictions that may still limit re-opening.
Gateway Trust Counselling
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Section D Achievements and performance
-
Continued provision of one-hour counselling sessions from St. James’ Church, Clitheroe.
-
Opening of an independent bank account and a giving.net facility on our website.
-
Agreement of use of our service by the Diocese of Blackburn with protocol and donation amounts agreed.
-
Continued client referrals received from churches, doctors and other care agencies with increased confidence in the service and its outcomes.
-
Higher profile of our service at Ribble Valley Foodbank to encourage clients to use our service.
-
Over 90 clients counselled since opening.
-
Plans to find permanent accommodation for the service in the near future.
-
Recommitment for the ongoing future and adjustment of amounts awarded, to include covering of the rent of any building we may move into, by one funding source and continued grant funding of the three-year grant awarded 2018-2021.
-
Addition of one more volunteer counsellor bringing our volunteer counsellor number to five.
-
Transition from all face to face sessions to online or phone sessions, for existing and new clients, in response to the Covid 19 pandemic.
Ribble Valley Art4All
-
Despite the closure of the class in March 2020 due to COVID 19 we have managed to keep going through planning art projects, visiting students with socially distanced measures and giving out resources. We have contacted each student through phone calls and used our facebook page to share all the students achievements during this period.
-
Classes were resumed for one term from September to December running in two small classes. For a lot of our students it was the first time that students had been out of their houses since the previous March and their appreciation and enjoyment was tangible. We have several verbal quotes from students and their carers on our Facebook site ‘Art4All Ribble Valley’.
-
Due to the further lockdown at the start of 2021 we were once again closed but continued to do doorstep visits and deliver projects to students homes. As conditions allowed, some volunteers and the Art4All manager worked with students in their gardens and were able talk and listen to any fears or worries that students had. Photos of everyone’s achievements have been published on Art4All Facebook site sharing their joy.
-
As lockdown is easing we are resuming classes from the 16th April 2021 running 2 classes morning 10am to 12 and afternoon 1pm to 3pm. Strict measures are in place to make the classroom and teaching as COVID safe as possible. A full risk assessment has been carried out and approved by The Salvation Army and Gateway Trust.
-
Successful grant applications and fund raising initiatives over the last two years have helped ensure the ongoing
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Section D Achievements and performance
financial viability of the service. However fund raising remains a continued priority.
RVGT policies
-
The Trustees have reviewed key policies during the year including safeguarding, and health and safety policies (particularly in respect to reducing the risk of Covid transmission). A formal safeguarding training programme has also been developed for all employees, volunteers and trustees. One of the Trustees has been appointed to act as safeguarding officer for the Trust.
-
The Trust has arranged for external advisers to assist in putting in place more formalised employee and volunteer policies and handbooks. In addition work is underway to review and put in place policies appropriate to the size and nature of the Trust and its activities.
-
The Trust has also put in place separate on-line banking accounts for each of the RVGT projects. Each bank account has dual approvals for all transactions. All expense payments are independently approved before payment. Each of the RVGT projects is responsible for budgeting its costs and for raising sufficient finance for its operations. The trustees review the operations, income and spend against budget for each project every three to four months.
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Section D Achievements and performance
Section E Financial review
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Brief statement of the charity’s policy on reserves
There is no formal reserves policy, but the trustees follow good charitable practice to hold at least 6-9 months funding in reserves.
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Principal sources of income are grants, donations and Tesco top up payments which relate to the weight of food donated to the Ribble Valley Foodbank in the Clitheroe Tesco store. In addition the Foodbank and Counselling projects have received grants from Asda which are managed through the Trussell Trust.
Grants and donations are generally restricted to the specific service for which they are earmarked by the grantor or donor. In each instance such funds are used to meet the running costs of that service including rents, insurance, training, subscriptions and the part time employment of a Foodbank Manager, and Gateway Trust Counselling Manager and the Art4All co-ordinator respectively.
The Trustees’ strategy is to encourage the proactive promotion of each service to attract local donations and to be alert to opportunities for grant applications so that each service is financed sufficiently to meet at least the next twelve months’ costs.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Colin White
March 2012
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Full name(s)
Colin White
Position (eg Secretary, Chair, etc)
Chair
Date
7/6/21
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Charity Name Ribble Valley Gateway Trust
No (if any) 1167261
Receipts and payments accounts
For the period Period start date Period end date To from 4/1/2020 3/31/2021
Section A Receipts and payments
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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Grants - 29,992 - 29,992
Donations - 99,279 - 99,279
Clients - 4,493 - 4,493
Other - - -
- - - -
- - - -
- - - -
- - - -
- 133,764 - 133,764
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts - 133,764 - 133,764
A3 Payments
Equipment - 442 - 442
Rent - 3,090 - 3,090
Salaries & Supervision - 26,541 - 26,541
Expenses & Materials - 2,890 - 2,890
Office - 359 - 359
Insurance & Professional - 1,579 - 1,579
- - - -
- - - -
Other - - - -
Sub total [ - ] 34,901 - 34,901
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments - 34,901 - 34,901
Net of receipts/(payments) - 98,863 - 98,863
A5 Transfers between funds - -
A6 Cash funds last year end 61,973 - 61,973
Cash funds this year end - 160,836 - 160,836
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Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||
| B1 Cash funds | Foodbank Account Counselling Account Art4All Account Cookery Club Account Total cash funds |
to nearest £ - - - - |
to nearest £ 98,952 50,820 8,344 2,720 160,836 |
||
| (agree balances | with receipts and payments account(s)) |
OK | OK | ||
| Unrestricted | Restricted | ||||
| funds | funds | ||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
||
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
||
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
||
| charity’s own use | - - - - - - - - |
||||
| Fund to which | Amount due | ||||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | |||
| Colin White | Colin | White |
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CC16a
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Last year
to the nearest £
12,098 46,323 2,265 1,082 - - - - 61,768
61,768
6,782 23,084 5,043 343 617 - - 35,869
35,869 25,899 - 36,074 61,973
Endowment funds
to nearest £ 98,952 50,820 8,344 2,720 160,836
Agreement Error
Endowment funds
to nearest £
-
Current value (optional) - - - - -
Current value (optional) - - - - - - - - -
When due (optional)
Date of approval
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6/7/2021
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examinalion of Ihe accounts of the above charity (Ihe Trust.) for the year ended Responslbllltles and As the charity trustees of the Trust. you ar6 responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Acl 2011 (he Acr). I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying oul my examination, I have followed the applicable Directions given by the Charty Commission under section 145{5){b} of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect.. accounting r8cords were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs ststement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of Ihe accounts to be reached. . Please delete the words in th8 brackets rfthey do not apply. Slgned: Date: 7.6.LJ Name: Relevant professional qualificationls) or body (If any): Address: J*%4LL£Y Q•Ar) IER October 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts= directions and guidance for examiners). Give hero briaf details of any Items that the examiner wishes to disclose. IER Octobgr 2018