Newton & Bywell Community Trust
Annual Report for the Year to 30th September 2021
Trustees:
Mr G Osborn. Chairman Mr A Beddis. Vice Chairman Mrs L Blair/ Mrs A Wilkinson. Treasurer Mrs L Osborn. Hall Manager. Bookings Manager Mr R. Palmer Mrs J Harrison Mrs L Kirsopp Mrs L Stephens Mr J Brown Mr P Gallagher Mr J. Thompson (nominated trustee from Parish Council) Secretary: Mrs M. Anderton
Registered Charity No. 1167253
Financial Governance
Objectives of the Charity
The Community Trust looks to serve the Parish of Newton and Bywell to provide facilities in the interests of social welfare for recreation, leisure and education, to offer community activities and to manage the Community Hall.
Funding Strategy
It is the strategy of the Trustees to manage the revenue budget on a selffinancing basis. The contributions made by commercial users of the hall are set to achieve this. The Trust has a policy of making the hall available to residents at a 50% discount and to the Newton and Bywell Women’s Institute at 100% discount.
Reserves Policy
It is the Trustees ’policy to transfer 10% of the hall income to general reserves and to maintain an operating reserve to cover six months budget expenditure. The Trustees are responsible for the maintenance of the village hall and from time to time this might involve major works far in excess of cash
reserves held. On identifying such major works, fundraising will be undertaken with the objective of meeting the costs in full.
The transfer to reserves policy was not implemented last year due to the hall closure and much reduced income. The income from the ITV production this year has allowed us to build up the general reserve and operating reserve to previous levels.
Insurance
The Board of Trustees recognise that it is under a legal obligation to protect the building and its users through adequate and appropriate insurance and carries appropriate insurance cover in the following categories: Building Contents
Public, Employee, Hirers and Trustee Liability
The Trustees declare that they have approved the Annual Report above. Signed on behalf of the Charity ’ s Trustees
CHAIRMAN
TREASURER
Statement of Assets & Liabilities at 30th September 2021
Balances at the Bank
The following balances were held
| 20/21 | 19/20 | |
| Current Account | £3676 | £6286 |
| Deposit Account | £30825 | £27823 |
| Total cash Funds | £34501 | £34109 |
Land and Buildings
The Community Trust holds the leasehold title to the property known as the Newton and Bywell Community Hall. The trust completed a licensing agreement with the owners of the neighbouring East House to allow a small section of land to be used to allow access to the rear of East House. The trust receives a nominal £50 per annum for this license.
Future Plans
The trust has a policy of continual improvement for the hall and welcomes suggestions from the parishioners and hall users as to any requirements to achieve this improvement. Provision of storage for the hall chairs and tables is being considered and sources of possible funding are being investigated. Recent improvements during lockdown have included Hall deep cleaning and redecoration, complete makeover of the Ladies and Gents toilets, storage overhaul and some significant landscaping in the grounds.
The day to day running of the Trust has been delegated to a small executive committee with a spending limit of £1,000 on a single project or item. The executive consists of the Chair, Vice Chair Treasurer and Booking Manager.
Community Funding
The Trust is willing to provide funding for any agreed project within the Parish and any resident can approach the Trust with ideas and requests. Funding will be limited to a maximum of £1000 per project. There have been no applications received in the past year.
Contractual Liability
The contract with Monica Anderton to provide secretarial services continues in the same manner.
FINANCIAL SUMMARY 2020 –2021
| 2020/21 | 2019/20 | |
| INCOME | ||
| Hire | £10030.31 | £6667.19 |
| Transfer from deposit | £2000 | |
| Interest | £30.86 | |
| Grant from NCC | £2968.50 | £10000 |
| TOTAL INCOME | £14998.81 | £16698.05 |
| TOTAL EXPENSES | £17609.19 | £16104.50 |
| NET SURPLUS / (DEFICIT) | -(£2610.38) | £593.55 |
EXPENSES ANALYSIS
| CATEGORY | 2020/21 | 2019/20 |
| Booking Manager | £945 | £2160.00 |
| Secretary | £1560 | £1680.00 |
| Broadband | £239.40 | £239.40 |
| Cleaning | £1005.48 | £1570.40 |
| Insurance | £658.55 | £654.24 |
| Oil | £716.11 | £978.83 |
| Electric | £897.01 | £719.02 |
| Water Rates | £46.90 | £94.63 |
| Council Rates | £0.00 | £0.00 |
| Equipment | £818.96 | £1414.04 |
| Kitchen | £0.00 | £1000 |
| Licensing | £520.30 | £402.40 |
| Other | £90 | £0.00 |
| Social Committee | £0.00 | £0.00 |
| Garden Wall | £0.00 | £2400.00 |
| Maintenance | £3886 | £2093.99 |
| Defibrillator | £273.48 | £0.00 |
| Training | £0.00 | £144.95 |
| Covid related Expenditure | £0.00 | £552.60 |
| Transfer to deposit | £5000 | £0.00 |
| Rent | £2 | £0.00 |
| Website | £950 | £0.00 |
| TOTAL EXPENDITURE | £17609.19 | £16104.50 |