Company Registration number 10070362 Charity Registration number 1167247 DRAGONFLY CANCER TRUST LTD (a company limited by guarantee without share capital) TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Stephenson Coates Audit Limited Chartered Accountants West 2, Asama Court, Newcastle Business Park Newcastle upon Tyne, NE4 7YD
DRAGONFLY CANCER TRUST LTD la company limited by guarantee without share capital) Contents Page Reference a nd administrative details Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements 10-14
DRAGONFLY CANCER TRUST LTD la company limited by guarantee without share capital) Reference and administrative details Year ended 31 December 2024 Trustees and directors Bilal, M Chaytor, P Cook, M Gleghorn, D Harker, D Hatton, R Lambert, I Lock, S Pickersgill, C Rayner, A Sewell, N Appointed 29 August 2024 Appointed 24 June 2024, Resigned 17 July 2025 Resigned 24 June 2024 Appointed 10 August 2024 Appointed 17 July 2025 Resigned 21 May 2024 Resigned 3 March 2025 Appointed 6 May 2025 Resigned 28 August 2024 Registered office and operational address West 2, Asama Court Newcastle Business park Newcastle upon Tyne NE4 7YD Independend examiner Peter J Alexander BSC Stephenson Coates Audit Limited Chartered Accountants & Registered Auditors West 2. Asama Court Newcastle Business park Newcastle upon Tyne, NE4 7YD Bankers Handelsbanken Winder House Kingfisher Way Stockton on Tees T518 3EX Company number 10070362 Charity number 1167247
DRAGONFLY CANCER TRUST LTD {a company limited by guarantee without share capital) Trustees, Report Year ended 31 December 2024 The trustees and directors of the company present their annual report together with the financial statements for the year to 31 December 2024. The trustees confirm that the annual report and financial statements of the charity comply with the current statutory requirements, the requirements of the charity's governing document and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 102); and the Companies Act 2006. Introduction 2024 has been one of significant progress and deep impact, as we continue our mission to support children and young people facing life-limiting cancer diagnoses across the UK. Our mission and impact Dragonfly Cancer Trust exists to ensure that every young cancer patient-aged O to 25 has the opportunity to create lasting memories. feel supported, and leave a cherished legacy. We work closely with specialist cancer treatment centres, hospitals, hospices, and families nationwide, providing practical. emotional, and financial support in the most challenging circumstances. Our focus remains on memory making- delivering cash gifts, keepsakes, activity boxes, and creative therapies that bring moments of comfort and joy to both patients and their loved ones. This year. we have: Supported hundreds of young people and their families with tailored memory-making experiences, including short breaks, day trips, and the provision of meaningful keepsakes through our cash gifts. Distributed activity boxes to over 60 hospitals and hospices, offering creative outlets and much-needed distraction for patients and families. Provided resources and guidance for siblings, helping families navigate grief a nd cherish precious moments together. Fundraising and community support Our fundraising efforts are the lifeblood of our charity, enabling us to reach more families and deliver our essential services. This year, we introduced the Machu Picchu Trek as our flagship overseas challenge event. The response was outstanding and -participants are not only preparing to Push their physical limits but also raised significant funds and awareness for our cause which takes place in June 2025. The success of launching Machu Picchu has inspired us to broaden our horizons further. In 2025, we are excited to offer The Great Wall of China trek, providing another unique and inspiring opportunity for our supporters to make a difference. Our annual Dragonfly Ball remains a highlight of our fundraising calendar, bringing together supporters. partners, and the community in celebration of our work and in sUPPOrt of our mission. Alongside these events, our team and volunteers and supporters have continued to organi5e and participate in a variety of fundraising activitie5, from marathons to community events.
DRAGONFLY CANCER TRUST LTD la company limited by guarantee without share capital) Trustees, Report (continued) Year ended 31 December 2024 However, we have faced some challenges. Participation in the Great North Run, traditionally a key fundraising event for us, has declined this year. In response, we are making it a priority for 2025 to significantly increase our participant numbers and grow our team. We are committed to re- energising our presence at the Great North Run and ensuring it remains a cornerstone of our fundraising portfolio. Growth and challenges The demand for our seNices continues to grow. Each year, around 530 young people in our age range die from cancer in the UK, and our ambition is to reach every one of them with support and compassion. We are proud to have transformed from a small, family-led organisation into a national charity, now working with every major children's cancer unit in the country. However, this growth brings challenges. The need for our unique services is rising, and so too is the need for sustainable funding and greater awareness. Our annual Dragonfly Ball and other fundraising initiatives remain pivotal in generating the resources required to expand our reach and impact. Looklng forward As we look ahead to 2025, our focus will be on several key areas., Increasing Awareness.. We will invest in campaigns and outreach to raise the profile of Dragonfly Cancer Trust, ensuring more families, professionals, and communities know about ourwork and how we can help. Strengthening Collaboration with Healthcare Professionals.. We are committed to deepening our partnerships with healthcare providers, enabling us to deliver more effective and holistic support to young patients and their families. Developing Our Sibling Box Project.. Recognising the unique needs of siblings, we will significantly develop our sibling box initiative, ensuring more brothers and sisters receive the support and comfort they deserve during difficult times. Expanding Our Volunteer Base: To launch our sibling box project on a truly national scale. we will focus on recruiting and training more volunteers, whose passion and dedication a re vital to our success. Acknowledgements Our achievements this year would not have been possible without the generosity and commitment of our Supporters and partners. In particular we extend our grateful thanks to.. Stewart Bailey from Pig and Mix Sweet Company, for choosing Dragonfly Cancer Trust a5 the beneficiary of his annual Golf Day, raising vital funds and awareness. Kans and Kandy, for their unwavering support of our Dragonfly Ball and for championing The Big Give matched fund ing initiative, which enabled us to significantly increase our end-of-year income.
DRAGONFLY CANCER TRUST LTD {a company limited by guarantee without share capital) Trustees, Report (continued) Year ended 31 December 2024 Fundraise and Recycle, for their innovative recycling scheme and new initiatives, helping us to raise funds in creative and sustainable ways. The Freemasons of Northumberland, for their most generous donation and invaluable support towards our sibling and memory boxes, making a tangible difference to families at a difficult time. Coop Community Scheme, Middleton Foundation, Daisy Marr Foundation, Newcastle upon Tyne Children's Mission Fund, The Rothley Trust, and Cabaret vs Cancer for their kind and generous donations this year, which have enabled us to expand our seNices and reach even more families in need. To our staff, trustees, volunteers, and every individual and organisation who has supported us this year thank you. Your compassion and dedication have a direct and lasting impact on the lives of young people and families at their most vulnerable moments. Together, we are making every moment matter. Organisational structure The organisation was registered as a Company Limited by Guarantee on 17 March 2016 and as a Charity on 20 May 2016. The company was established under Memorandum and Articles of Association and a Charitable Trust deed which govern its objects and powers. In the event of the company being wound up members are required to contribute an amount not exceeding £10. On September 7th, 2022, the Trust officially changed its name to Dragonfly Cancer Trust. This name had previously been used as our working name and the Trustees believed that this change would enhance cla rity and strategically reposition our brand. The Directors of the company are also charity trustees and the management of the organisation is their responsibility. They are appointed under the term5 of the governing documents. Trustees are elected to serve for 2 years after which they are eligible for re-election at the next AGM. The day-to-day operations are delegated to the CEO who leads a team of staff and volunteers. We are grateful to our many volunteers and supporters who make such a huge difference. Dragonfly Cancer Trust has undertaken a comprehensive review of its Board of Trustees to enhance its governance and strategic direction. As part of this initiative, we are actively recruiting trustees to strengthen our governance including our first Digital Trustee to strengthen our expertise in the digital realm. Following a thorough skills assessment, we will be targeting trustee recruitment to address the specific needs of the charity, ensuring that each board member brings valuable skills and experience to support our mission effectively. This strategic approach aims to bolster our capacity to navigate the evolving landscape and drive our goals forward with greater impact. We will continue to strengthen our volunteer engagement strategy to attract individuals who are passionate about our mission and eager to contribute to the charitvs growth and development. We will seek to continue our work with Newcastle University by providing Career Development Modules for students wishing to work within a charitable environment.
DRAGONFLY CANCER TRUST LTD {a company limited by guarantee without share capital) Trustees, Report (continued) Year ended 31 December 2024 Reserves Policy Our fundraising income streams are not constant nor guaranteed. In order to ensure continuity and stability for the staff, volunteers and beneficiaries, it is necessary to hold enough reserves to mitigate a short-term fall in income and enable continued operation for a period of six months. The trustees consider the highest risks to be associated with the generation of unrestricted income, from which the core central costs, including staff salaries, are paid. Core organisational costs are reasonably static, however payments to beneficiaries are difficult to predict and some element of flexibility for this needs to be built into the level of reserves held. The level of reserves held is therefore based upon the level of "core costs for a six-month period, together with an additional amount set aside to allow for a IO¥o increase in the level of gifts awarded. After consideration of the above points, the trustees consider the appropriate level of unrestricted fund reserves to be £65,000. Other Unrestricted Reserves The capital reserve is adjusted annually to reflect the net book value of fixed assets, which cannot be easily realised, in the event of a cash shortfall. Restrirted Reserves Where the Trust receives contribution5 that are restricted to particular types of expenditure any unused amounts are held in a restricted reserve. At the end of 2024 there was £4,347 of restricted reserves. Risk Management The trustees have assessed the major risks within a tailored risk register to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satlsfied that system5 and procedures are in place to mitigate our exposure to the major risks. Statement of the dirertors, responsibilities in relation to the financial statements The directors are responsible for preparing the directors, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards {United Kingdom Generally Accepted Accounting Practice). Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for that period. In preparing these financial statements, the directors are required to.. select suitable accounting policies and then apply them consistently,. observe the methods and principles in the Charities SORP; • make judgements and estimates that are reasonable and prudent; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
DRAGONFLY CANCER TRUST LTD {a company limited by guarantee without share capital) Trustees, Report Icontinued) Year ended 31 December 2024 The directors are responsible for keeping accounting record5 which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fra ud and other irregularities. This report has been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. Approved by the directors on 23 September 2025 and signed on their behalf by: Andrew Rayner Company Director
REPORT OF THE INDEPENDENT EXAMINER TO THE DIRECTORS OF DRAGONFLY CANCER TRUST LTD I report on the financial statements for the year ended 31 December 2024, which comprise the statement of financial activities (including income and expenditure account), balance sheet and the related notes to the accounts. Responsibilities and basis of report As the charitls trustees of the company land also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the '2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5llbl of the 2011 Act. Independent exominerfs report I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: l) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act and, in any other case, section 130 of the Charities Act 2011; or 2) the accounts do not accord with those accounting records,. or 3) the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination,. or 41 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102}1. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Peter Alexander Bsc Stephenson Coates Audit Limited Chartered Accountants West 2, Asama Court Newcastle Business Park Newcastle upon Tyne NE4 7YD Date: 23 September 2025
DRAGONFLY CANCER TRUST LTD (a company limited by guarantee without share capital) Statement of financial activities {Incorporating Income and Expenditure Account) Year ended 31 December 2024 Unrestricted funds 2024 Restricted funds 2024 Note Total funds 2024 Total funds 2023 Income from Donations Other trading activities 96,324 52,841 10,500 106,824 52,841 96,608 81,637 Total Income 149,165 10,500 159,665 178,245 Expenditure on Raising funds Charitable activities 18,337 137,744 18,337 143,897 26.042 140,406 6,153 Total expenditure 156,081 6,153 162.234 166,448 Net incoming resources Transfer between Funds Total funds brought forward 16,9161 4,347 12,569) 11,797 95,744 95,744 83,947 Total funds carried forward 12 88.828 4,347 93,175 95,744 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 10 to 14 form part of these financial statements.
DRAGONFLY CANCER TRUST LTD (a company limited by guarantee without share capital) Balance Sheet Year ended 31 December 2024 Note 31 December 2024 31 December 2023 Fixed assets Tangible assets Current assets Cash at bank and in hand 757 891 114,687 114,687 95,553 95,553 Creditors: amounts falling due within one year io 22,269 700 Net current a55ets 92,418 94,853 Net assets 93,175 95,744 Funds Restricted funds Unrestricted funds 12 12 4,347 88,828 95,744 Total funds 93,175 95,744 In approving these financial statements {which include the notes on pages 10 to 141 as directors of the charitable company, we hereby confirm: {a} that for the period stated above the charitable company was entitled to the exemption conferred by Section 477 of the Companies Act 2006; (bl that no notice has been deposited at the registered office of the charitable company pursuant to Section 476 requesting that an audit be conducted for the year ended 31 December 2024 and Icl that we acknowledge our responsibilities for: ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statement5 which give a true and fair view of the state of affairs of the charitable company as at the end of the financial period and of its profit or loss for the period then ended in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the provisions of the Companies Act relating to financial statements, so far as applicable to the charitable company. These financial statement5 have been prepared in accordance with the provisions applicable to companies subject to the small entities regime of Financial Reporting Standard 102. These financial statements were approved by the directors on 25 September 2025 and are signed on their behalf by: Andrew Rayner Director Company registration number 10070362
DRAGONFLY CANCER TRUST LTD io la company limlted by guarantee without Share capital) Notes to the financial statements Year ended 31 December 2024 l. Accounting policies The principal accounting policies are summarised below. The accountin8 policies have been consistently applied. Basis of preparation of financial statements The Financial Staternents have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021; and the Companie5 Act 2006 and the Charities Act 2011. Fund accounting General Funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designed for other purpose5. Designated funds are general funds which have been set aside by the trustees for a specific purpose. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost5 of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Incoming resources All incoming resources are included in the Statement of financial activities when the charily has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. Gifts in kind are included in the statement of financial activities at a reasonable estimate of their value at the time they are utilised by the charity, with the equivalent amount recognised as charitable expenditure. No amounts are included in the financial statements for services donated by volunteers. Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of donation.
DRAGONFLY CANCER TRUST LTD li (a company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 December 2024 Resources expended Support costs are those costs incurred directly in the support of expenditure on the objects of the charity. They include governance costs. Which are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements. All resource5 expended are inclusive of irrecoverable VAT. Fixed assets Fixed Assets are stated at cost less accumulated depreciation. Cornputer equipment 15Yo reducing balance Going concern basis The directors of the charitable company are satisfied that there are no material uncertainties about the charitvs ability to continue as a going concern. Donations Unrestricted funds 2024 Restricted funds 2024 Total funds 2024 Total funds 2023 Donations Grants receivable 66,612 29,712 10,500 77,112 29,712 96,608 96,324 10,500 106,824 96,608 Other tradlng actlvltles Unrestricted funds 2024 Restricted funds 2024 Total funds 2024 Total funds 2023 Fundraising events 52,841 52,841 81.637 52,841 52,841 81,637 Expenditure on fundraising Unrestricted funds 2024 Restricted funds 2024 Total funds 2024 Total funds 2023 Fundrasing activities 18.337 18,337 26,042
DRAGONFLY CANCER TRUST LTD 12 la company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 December 2024 Analysis of resources expended by activities Direct costs 2024 Support costs 2024 Total funds 2024 Total funds 2023 Charitable activitie5 68,988 74,909 143,897 140,406 Support costs 2024 2023 Wages and salaries Employers national insurance Employers pension Premisies costs Office running costs Bank interest and charges Accountancy Legal fees Depreciation 64,088 1,444 32 1.200 5,639 32 1,188 1,152 134 74,909 60,255 1.019 733 5,124 15 1,225 743 157 69,271 Net income This is stated after charging 2024 2023 Depreciation 134 157 Staff costs 2024 2023 Wages and salaries Employers national insurance Employers pension 64,088 1,444 32 65,564 60,255 1,019 61,274 The average number of employees durin8 the year was 2024 2023 Administration No employee received remuneration in excess of £60,000. No trustees received any remuneration or re-imbursement of expenses
DRAGONFLY CANCER TRUST LTD 13 (a company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 December 2024 Tan8able fixed assets Computer equipment Total Cost At l January 2024 Additions At 31 December 2024 2,810 2,810 2,810 2,810 Depreciation At l January 2024 Charge for year At 31 December 2024 1,919 134 2.053 1,919 134 2,053 Net book value At 31 December 2024 757 757 At 31 December 2023 891 891 io Creditors- Amonts due withln one year 2024 2023 Defered income (note 111 Other taxes and social security Accruals 20,215 1.514 540 22.269 700 700 li Deferred Income Under l year Total At l January 2024 Additions during the year Released to the statement of fincial activities At 31 December 2024 20,215 20,215 20,215 20,215 Deferred income 15 money received in advance for future specific events.
DRAGONFLY CANCER TRUST LTD 14 la company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 December 2024 12 Statement of funds Resources expended 31 December 2023 Income resources 31 December 2024 Deslgnated funds Capital fund Operating fund 891 65,000 65.891 134 757 65,000 6S,757 134 General funds General funds 29.853 149,165 155,947 23,071 Unrestricted funds 95.744 149,165 156,081 88.828 Restricted funds Freemasons Other grants less than £1,000 10.000 5,653 4,347 500 500 6,153 10,500 4,347 Total funds 95,744 159,665 162,234 93.175 Resources expended 31 December 2022 Income resources 31 December 2023 Designated funds Capital fund Operating fund 1,048 65,000 66,048 157 891 65,000 65.891 157 General funds General funds 12,899 169,745 152,791 29,853 Unrestricted funds 78,947 169,745 152.948 95,744 Restricted funds G Works Nitin Shukla Caberet v Cancer Local Giving Rothlay Trust Freemason5 2.000 loo 5,000 500 900 2,000 loo 5,000 500 900 5,000 13.500 5,000 5,000 8,500 Total funds 83,947 178,245 166,448 95,744 The Capital Fund represent5 the net book value of the assets held and is not therefore readily realisable The Operating Fund has been established to ensure the short term continuation of the charity in the event of significantly reduced income.