**Amherst & Shapland** Limited ## **DUNSTER SHOW SOCIETY** **Charitable Incorporated Organisation** **Registered Charity No 1167137** ## **REPORT AND ACCOUNTS** **FOR THE YEAR ENDED** **31 October 2023** Minehead Chartered Accountants **DUNSTER SHOW SOCIETY** # **Registered Charity No 1167137** ## **ACCOUNTS FOR THE YEAR ENDED 31 October 2023** |Page
1 - 4
5
6
7
8 – 9|Contents
Report of the Trustees
Independent Examiner’s Report
Receipts and Payments Accounts
Statement of Assets and Liabilities
Notes to the Accounts| |---|---| **DUNSTER SHOW SOCIETY** 1 **REPORT OF THE TRUSTEES** **Registered Number: 1167137** **FOR THE YEAR ENDED 31 October 2023** ## **REFERENCE AND ADMINISTRATION** ## **PRESIDENT** Mrs A Western ## **TRUSTEES** Trustees who served during the year were:- **Chairman** Mr R J Richmond **Vice-Chairman** Mr J H Brewer Mrs F E A’brook Mr T Ball Mrs V Browne Mr D Butt Mr C P Clements Mr M R Collins Mrs N Cottrell Mr R Criddle Mrs H Crockford (appointed 23 November 2022) Mr R Delve Mrs J Fewings Mr G L Fuller (resigned 13 February 2023) Mr R J Harding Miss J Hewlett Mrs M Hill Mr C Hutchings Mr P Mann Mr A Schofield Mr B Scott Mrs E A Scott Mr J Scott Mr M Scott Mr M R Scott Mr V Sellick Mr C Shapland (resigned 23 November 2022) Mr C M Thomas Mrs J Thomas Mrs E Webber Mr I White **DUNSTER SHOW SOCIETY** 2 **Registered Number: 1167137** **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 31 October 2023** ## **REFERENCE AND ADMINISTRATION (cont’d)** ## **SOLICITORS** Messrs Thorne Segar, 3 Bancks Street, MINEHEAD, Somerset, TA24 5DE ## **PRINCIPAL OFFICE** 1 Bancks Street, MINEHEAD, Somerset, TA24 5DJ ## **BANK** CAF Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ ## **ACCOUNTANTS** Amherst & Shapland Limited, Chartered Accountants, 4 Irnham Road, MINEHEAD, Somerset, TA24 5DG ## **STOCKBROKERS** Messrs J M Finn & Co, 31 Great George Street, BRISTOL, BS1 5QD ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Society is a Charitable Incorporated Organisation (CIO) established by a Constitution dated 16[th] May 2016. ## **MANAGEMENT** The general management of the Society is undertaken by charity trustees (the Trustees) comprising minimum of three natural persons. One third of the Trustees form a quorum at meetings of the Trustees None of the Trustees are remunerated as a result of their position. Trustees are elected by members of the CIO at the AGM. One third of the Trustees retire by rotation at the AGM and shall be eligible for reappointment. 3 # **DUNSTER SHOW SOCIETY** **Registered Number: 1167137** # **REPORT OF THE TRUSTEES** **FOR THE YEAR ENDED 31 October 2023** # **REFERENCE AND ADMINISTRATION (cont’d)** # **MANAGEMENT (cont’d)** The following officers have been appointed by the Trustees:- |**Secretary**|Mrs R Langdon|(retired 1 April 2023)| |---|---|---| ||Mrs P Vile|(appointed 1 April 2023)| |**Assistant Secretary**|Mrs R Langdon|(appointed 1 April, retired 31 August 2023)| |**Treasurer**|D Stone MA, FCA|| The Secretary, Assistant Secretary and Treasurer are remunerated for their services. ## **MEMBERSHIP** Members of the Society are expected to pay the appropriate class of subscription in January each year. The greater of 2% or 3 members shall form a quorum at general meetings. ## **OBJECTS AND AIMS** The objects of the CIO are to improve, promote and encourage agriculture for the public benefit by the improvement of the breeding of horses, cattle and sheep and the demonstration, exhibition and showing of livestock, machinery, crafts, products, methods and processes connected with agriculture and agricultural education in particular by holding an annual agricultural show and supporting students undertaking land based vocational courses by way of annual bursaries. ## **PUBLIC BENEFIT** The Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. ## **ACHIEVEMENTS AND PERFORMANCE** As can be seen from the Receipts and Payments Account on page 6, the Society had net payments for the year of £10,426 after making bursary payments in the year of £13,000. The main fund raising event of the Society, the 175[th] Dunster Show, was held in August 2023. The Society would not be able to run Dunster Show to the standard it does without the substantial voluntary assistance from trustees, members and supporters. **DUNSTER SHOW SOCIETY** 4 **REPORT OF THE TRUSTEES** **Registered Number: 1167137** **FOR THE YEAR ENDED 31 October 2023** ## **FINANCIAL REVIEW** ## **INVESTMENT POWERS** The Society’s constitution does not mention specific investment powers. Investment decisions are referred to the full Committee. ## **INVESTMENT POLICY** Investments have been made with the advice of stockbrokers, Messrs J M Finn & Co, Bristol. The Society requested their advisors to produce a balanced return from income and capital growth and that they would accept a medium risk. The Society currently invests in funds specific to charities. The value of the portfolio has decreased by £6,162 and now stands at £88,278 (2022 - £94,440). ## **MONETARY RESERVES** The Society retains free reserves that are approximately equivalent to the cost of two cancelled shows, together with a contingency of no more than £100,000 to cover the cost of a potential uninsured claim. ## **MAJOR RISKS** An agricultural show’s main risk is the close proximity to each other of the public, animals and machinery. The Society is insured against all foreseeable risks. The Society conforms to all Health and Safety and animal handling legislation and keeps procedures under review. Financial risk is controlled through budgeting, planning and insurance such that the risk of financial loss is minimal and the Society would be able to meet all its commitments. ## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES** The trustees have the responsibility for:- - i) ensuring that the Society keeps proper accounting records; - ii) preparing accounts which give a true and fair view of the state of affairs of the Society as at the end of the financial year and of its surplus or deficit for the financial year in accordance with current accounting standards; - iii) safeguarding the assets of the Society and hence for taking reasonable steps for the prevention of financial or other irregularities; - iv) undertaking a risk assessment of the Society activities and acting to protect members, employees and members of the public; and - v) ensuring that the Society complies with the public benefit statement set out in the 2011 Charities Act. Signed **MR R J RICHMOND 27 November 2023** Chairman **DUNSTER SHOW SOCIETY** 5 ## **INDEPENDENT EXAMINER’S REPORT** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DUNSTER SHOW** ## **SOCIETY** I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2023 which are set out on pages 6 to 9. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **2 February 2024** ## **K H D PRESTON FCA TEP** ## **CHARTERED ACCOUNTANT** Amherst & Shapland Limited Chartered Accountants 4 Irnham Road Minehead TA24 5DG 6 ## **DUNSTER SHOW SOCIETY Registered Number: 1167137** ## **Receipts and Payments Account for the year ended 31 October 2023** |**RECEIPTS AND PAYMENTS**
**Receipts**
Donations
Fundraising event:
Show income(Note 1)
Book sales
Interest
Other investment income
Members’ subscriptions
**Sub total**
**_Asset and investment disposals:_**
JM Finn investment
**Sub total**
**Total receipts**
**Payments**
Fundraising event costs:
Show expenses(Note 2)
**Sub total**
**_Asset and investment purchases:_**
Equipment (hurdles, track matts)
Office equipment
JM Finn investment
**Sub total**
**Total payments**
**Net of receipts/(payments)**
**Cash funds last year end**
**Cash funds this year end**
Admin salaries and NI
Staff pension contributions
Accounts and Independent Examination
Investment management fees
Grants paid
Bursaries paid||Unrestricted
£
43
143,751
50
2,952
3,049
21,590|Restricted
£
-
-
-
-
-
-
**2023**|Total Funds
£
43
143,751
50
2,952
3,049
21,590
171,435
9,500
9,500
180,935
139,927
179,366
1,718
1,709
8,568
11,995
191,361
**(10,426)**
115,083
**£104,657**
24,325
374
840
900
-
13,000||Unrestricted
£
10
129,412
40
147
2,723
19,449|Restricted
£
2,000
-
-
-
-
-
**2022**|Total Funds
£
2,010
129,412
40
147
2,723
19,449| |---|---|---|---|---|---|---|---|---| |||171,435|-|||151,781|2,000|153,781| |||9,500|-|||5,335|-|5,335| |||9,500|-|||5,335|-|5,335| |||180,935|-|||157,116|2,000|159,116| |||139,927
24,325
374
840
900
-
13,000|-
-
-
-
-
-
-|||111,287
29,582
427
420
909
-
12,000|-
-
-
-
-
-
2,000|111,287
29,582
427
420
909
-
14,000| |||179,366|-|||154,625|2,000|156,625| |||1,718
1,709
8,568|-
-
-|||-
-
4,563|-
-
-|-
-
4,563| |||11,995|-|||4,563|-|4,563| |||191,361|-|||159,188|2,000|161,188| |||**(10,426)**|**-**|||**(2,072)**|**-**|**(2,072)**| |||115,083|-|||117,155|-|117,155| |||**£104,657**|**-**|||**£115,083**|**-**|**£115,083**| 7 ## **DUNSTER SHOW SOCIETY** ## **Registered Number: 1167137 Statement of Assets and Liabilities at 31 October 2023** |**Cash funds**
National Westminster Accounts
CAF
Deposit and Reserve Accounts
Petty Cash
JM Finn Deposit Account
**Total cash funds**
**Other monetary assets**
Sundry debtors
**Investment assets**
JM Finn & Co Ltd
Dunster Show Trading Ltd £1 ordinary share
**Assets retained for the Society's own use**
Showground equipment (hurdles, track matts)
Office equipment
**Liabilities**
Advert commission
PAYE deductions
Showground expenses
Showground equipment|Cost
89,925
1||**2023**
Unrestricted
£
1,126
68,542
34,572
124
293
**£104,657**
£3,922
**2023**
Current
value
**88,278**
**-**
**£88,278**
**2023**
(at cost)
20,037
2,298
£22,335
£4,463
**2023**
1,646
145
825
1,847|**2023**
Unrestricted
£
1,126
68,542
34,572
124
293
**£104,657**
£3,922
**2023**
Current
value
**88,278**
**-**
**£88,278**
**2023**
(at cost)
20,037
2,298
£22,335
£4,463
**2023**
1,646
145
825
1,847|Cost
91,803
1||**2022**
Unrestricted
£
59
19,176
95,711
245
(108)|**2022**
Unrestricted
£
59
19,176
95,711
245
(108)|**2022**
Unrestricted
£
59
19,176
95,711
245
(108)| |---|---|---|---|---|---|---|---|---|---| ||||||||**£115,083**||| ||||||||||£515| |||||||||**2022**
Current
value
**94,440**
**-**|| ||||||||||| ||£89,926||||£91,804|||**£94,440**|| |||||||||**2022**
(at cost)
17,089
589|| |||||||||£17,678|| ||||||||||**2022**
547
701
-
-| ||||||||||£1,248| These financial statements were approved by the trustees on the 27 November 2023 and are signed on their behalf by: ## **R J RICHMOND** …………………………………………… **Trustee** …………………………………………… **J BREWER** **Trustee** 8 ## **DUNSTER SHOW SOCIETY** ## **Registered Number: 1167137** ## **Notes to the Accounts for the year ended 31 October 2023** |1
2|**SHOW INCOME**
Entry fees
Gate takings
Trade Stands
Catering concessions
Sponsorship
Schedule & Catalogue
**SHOW EXPENSES**
Prize Money
Rosettes, Badges, Cups and Engravings
Judges
Advertising
Printing and Stationery
Telephone and Postage
Catalogue and schedule
Subscriptions
Ambulance cover
LIHS Levy
Showground expenses (Note 3)
Entertainment (Note 4)
Entertaining
Sundry Expenses
Software
Website
Admin Assistants
Gatemen and car park
Bradsons
Health and Safety
Bank Charges||**2023**
Unrestricted
£
11,052
72,482
33,134
11,903
8,780
6,400
£143,751
**2023**
Unrestricted
£
10,445
2,407
1,277
3,844
3,567
2,837
9,784
3,582
2,650
820
65,940
8,020
4,934
2,164
202
1,704
343
6,150
5,792
1,360
2,105
£139,927||**2022**
Unrestricted
£
6,462
74,834
20,098
12,388
7,130
8,500| |---|---|---|---|---|---| ||||||£129,412| ||||||**2022**
Unrestricted
£
10,047
822
2,986
2,477
3,167
2,199
7,556
56
2,020
-
57,454
4,290
3,170
1,173
515
565
160
5,010
5,356
680
1,584| ||||||£111,287| **DUNSTER SHOW SOCIETY Registered Number: 1167137** 9 ## **Notes to the Accounts for the year ended 31 October 2023 (cont'd)** |3
4|**SHOWGROUND EXPENSES**
Hire of Marquees, Tables, etc
Hire of Public Address System
Hire of Toilets
Hire of Scaffolding and Jumps
Hire of Disabled Facilities
Wifi
Rent
Insurance
Site Preparation and Clearance
Repairs and Maintenance
Security
Haulage and Reseeding
Tractor Hire
**ENTERTAINMENT**
Circus
Falconry
Jazz Band
Terry Moules Ferrets
Hunts
Rivertones
Vintage Machinery
Heart of Horsemanship
Fairground Organs
Jamie Squibb
Puppetree||**2023**
Unrestricted
£
29,392
2,592
5,592
1,870
200
-
7,200
2,975
11,942
338
2,559
-
1,280
£65,940
**2023**
Unrestricted
£
450
790
480
200
1,600
300
150
3,750
-
-
300
£8,020||**2022**
Unrestricted
£
23,482
2,940
4,047
1,265
200
973
7,200
3,054
8,870
3,055
780
288
1,300| |---|---|---|---|---|---| ||||||£57,454| ||||||**2022**
Unrestricted
£
400
-
420
200
-
270
-
-
200
2,500
300| ||||||£4,290|