2021-10-31-accounts

DUNSTER SHOW SOCIETY Amherst Charitable Incorporated, Organisation Registered Charity No 1167137 & Shapland |SSS Limited

REPORT AND ACCOUNTS

FOR THE YEAR ENDED

31 October 2021

Minehead

Chartered Accountants

DUNSTER SHOW SOCIETY

Registered Charity No 1167137 ACCOUNTS FOR THE YEAR ENDED 31 October 2021

Page Contents

1-4 Report of the Trustees 5 Independent Examiner’s Report 6 Receipts and Payments Accounts 7 Statement of Assets and Liabilities

• 8-10 Notes to the Accounts

DUNSTER SHOW IETY

1

Registered Number: 1167137 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 October 2021

REFERENCE AND ADMINISTRATION

PRESIDENT

Mr D Baker

TRUSTEES

Trustees who served during the year were:-

Chairman

Mr R J Richmond

Vice-Chairman

Mr A Schofield

Mrs F E A’brook Mr T Bail Mr J H Brewer Mrs V Browne Mr D Butt Mr A Case Mr C P Clements Mr MR Collins MrR Criddle Mrs N Cottrell Mr R Delve Mrs J Fewings Mr GL Fuller Mr R J Harding Miss J Hewlett Mrs M Hill Mr C Hutchings Mr P Mann (elected 30 November 2020) MrB Scott Mrs E A Scott Mr J Scott Mr M Scott Mr MR Scott MrV Sellick Mr C Shapland Mr C M Thomas Mrs J Thomas Mr I White

DUNSTER SHOW SOCIETY

2

Registered Number: 1167137 REPORT OF THE TRUSTEES R THE YEAR ENDED 31 October 2021

REFERENCE AND ADMINISTRATION (cont’d)

SOLICITORS Messrs Thorne Segar, 3 Bancks Street, MINEHEAD, Somerset, TA24 SDE

REGISTERED OFFICE

Messrs GTH, 8 The Parade, MINEHEAD, Somerset, TA24 SUF

• BANK National Westminster Bank PLC, 9 The Parade, MINEHEAD, Somerset TA24 SNL

• ACCOUNTANTS Amherst & Shapland Limited, Chartered Accountants, 4 Imham Road, MINEHEAD, Somerset, TA24 5DG

STOCKBROKERS

Messrs J M Finn & Co, 31 Great George Street, BRISTOL, BSI 5QD

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Society is a Charitable Incorporated Organisation (CIO) established by a Constitution dated 16 May 2016.

MANAGEMENT

The general management of the Society is undertaken by charity trustees (the Trustees) comprising minimum of three natural persons.

One third of the Trustees forma quorum at meetings of[the][Trustees]

None of the Trustees are remunerated as a result of their position.

Trustees are elected by members of the CIO at the AGM. One third of the Trustees retire by rotation at the AGM and shall be eligible for reappointment.

3

.

DUNSTER SHOW SOCIETY

Registered Number: 1167137

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 October 2021

REFERENCE AND ADMINISTRATION (cont'd)

MANAGEMENT (cont’d)

The following officers have been appointed by the Trustees:-

Secretary Mrs R Langdon Joint Treasurer P J Addicott FRICS

Joint Treasurer and Membership Secretary

D Stone MA, ACA

The Secretary and Joint Treasurer/Membership Secretary are remunerated for their services.

MEMBERSHIP

Members of the Society are expected to pay the appropriate class of subscription in January each year.

)

The greater of 2% or 3 members shall form a quorum at general meetings.

OBJECTS AND AIMS

The objects of the CIO are to improve, promote and encourage agriculture for the public benefit by the improvement of the breeding of horses, cattle and sheep and the demonstration, exhibition and showing of livestock, machinery, crafts, products, methods and processes connected with agriculture and agricultural education in particular by holding an annual agricultural show and supporting students undertaking land based vocational courses by way of annual bursaries.

ACHIEVEMENTS AND PERFORMANCE

As can be seen from the Receipts and Payments Account on page 6, the Society had net payments for the year of £5,936 after making grants and bursary payments in the year of £12,750.

The main fund raising event of the Society, the Dunster Show, was cancelled in August 2021 due to the Covid-19 pandemic.

4

DUNSTER SHOW SOCIETY Registered Number: 1167137 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 October 2021

FINANCIAL REVIEW

INVESTMENT POWERS

The Society’s constitution does not mention specific investment powers. decisions are referred to the full Committee.

----- Start of picture text -----
Investment
----- End of picture text -----

INVESTMENT POLICY

Investments have been made with the advice of stockbrokers, Messrs J M Finn & Co, Bristol. The Society requested their advisors to produce a balanced return from income and capital growth and that they would accept a medium risk. The Society currently invests in funds specific to charities. The value ofthe portfolio has increased by £11,007 and now stands at £102,303 (2020 - £91,296).

MONETARY RESERVES

The Society retains free reserves that are approximately equivalent to the cost of two cancelled shows, together with a contingency of no more than £100,000 to cover the cost of a potential uninsured claim.

MAJOR RISKS

An agricultural show’s main risk is the close proximity to each other of the public, animals and machinery. The Society is insured against all foreseeable risks.

The Society conforms to all Health and Safety and animal handling legislation and keeps procedures under review.

Financial risk is controlled through budgeting, planning and insurance such that the risk of financial loss is minimal and the Society would be able to meet all its commitments.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The trustees have the responsibility for:-

• i) ensuring that the Society keeps proper accounting records;

• ii) preparing accounts which give a true and fair viewofthe state ofaffairs of the Society as at the end of the financial year and of its surplus or deficit for the financial year in accordance with current accounting standards;

• iii) | safeguarding the assets of the Society and hence for taking reasonable steps for the prevention of financial or other irregularities;

• iv) undertaking a risk assessment of the Society activities and acting to protect members, employees and members of the public; and

• v) ensuring that the Society complies with the public benefit statement set out in the 2011 Charities Act,

• Signed MR R J RICHMOND 22 November 2021

Chairman

5

DUNSTER SHOW SOCIETY

INDEPENDENT EXAMINER’S REPORT

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF DUNSTER SHOW

SOCIETY

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 October 2021 which are set out on pages 6 to 10.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as requiredby section 130 of the Act; or 2. the accounts do not accord with those records.

I have no concerms and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

25 November 2021

K H D PRESTON FCA TEP CHARTERED ACCOUNTANT

Amherst & Shapland Limited Chartered Accountants

4 Imham Road Minehead TA24 5DG

6

DUNSTER SHOW SOCIETY

Registered Number: 1167137

Receipts and Payments Account for the year ended 31 October 2021

Total Funds Prior Period Unrestricted Total Funds

----- Start of picture text -----
|||||||| |---|---|---|---|---|---|---| |£|£| |RECEIPTS AND PAYMENTS| |Receipts| |Donations|215|1,582| |Fundraising|event: Show income (Note|1)|(137)|7,437| |Book|sales|26|20| |Interest|129|2,316| |Other investment income|2,492|2,772| |Coronavirus|JRS|Grant|15,201|10,296| |Members’|subscriptions|15,763|16,926| |Sub|total|33,689|41,349| |Asset and investment disposals:| |JM Finn investment|12,580|12,852| |Sub|total|12,580|12,852| |Total receipts|46,269|54,201| |Payments| |Cost of fundraising|event:|Show|expenses|(Note 2)|6,483|11,375| |Admin|salaries and NI|19,103|23,407| |Staff|pension|contributions|383|425| |Accounts and Independent Examination|-|720| |Investment management fees|909|1,208| |Grants paid (Note 3)|2,750|5,500| |Bursaries paid|10,000|6,000| |Sub|total|39,628|48.635| |Asset and investment|purchases:| |Computer|589|-| |JM Finn investment|11,988|12,822| |Sub|total|12,577|12,822| |Total payments|52,205||[61,457]| |Net of receipts/(payments)|(£5,936)||(£7,256)| |Cash funds|last year end|123,091|_|[130,347]| |Cash funds|this year end|£117,155|£123,091|

----- End of picture text -----

7

DUNSTER SHOW SOCIETY Registered Number: 1167137

Statement of Assets and Liabilities at 31 October 2021

----- Start of picture text -----
Unrestricted funds Unrestricted funds
2021 2020
£ £
Cash funds
National Westminster Accounts 34 5,589
CAF 12,173 12,449
Deposit and Reserve Accounts 104,691 104,565
Petty cash 266 269
JM Finn deposit account (9) 219
Credit card _
Total cash funds £117,155 £123,091
2021 2020
Other monetary assets
(Unrestricted funds)
Sundry debtors £2,088 £3,954
2021 2020
Investment assets Current Current
(Unrestricted funds) Cost value Cost value
JM Finn & Co Ltd £92,239 £102,303 £92,239 £91,296
Assets retained for the society’s own use 2021 2020
(Unrestricted funds) (at cost) (at cost)
Equipment (hurdles, track matts) 17,089 17,089
Office equipment 589 3,257
£17,678 £20,346
Liabilities
(Unrestricted funds) 2021 2020
Grants - 2,250
Pension contributions 120 173
Trade stands in advance 7,000 7,137
Subscriptions in advance 72 72
£7,192 £9,632
----- End of picture text -----

These financial statements were approved by the trustees on the 22 November 2021 and are signed on their behalf by:

STER SHOW SOCIETY

8

Registered Number: 1167137

Notes to the Accounts for the year ended 31 October 2021

1	SHOWINCOME	2021 £	Prior Period 2020 £
	Trade Stands	(137)	7,137
	Schedule& Catalogue	_-	—__300
		(£137)	£7,437
2	SHOWEXPENSES	2021	Prior period 2020
		£	£
	PrizeMoney	:	(3)
	Rosettes, Badges,CupsandEngraving	2,067	-
	Advertising	360	388
	Printingand Stationery	198	1,943
	Telephone andPostage Subscriptions ShowgroundExpenses(Note 5)	766 61 696	751 545 2,995
	Entertainment (Note 4)	1,150	3,700
	SundryExpenses	345	407
	Software Website	480 150	277 150
	BankCharges	210	224
		£6,483	£11,375

DUNSTER SHOW SOCIETY

9

Registered Number: 1167137

Notes to the Accounts for the year ended 31 October 2021 (cont’d)

3 GRANTS

3	GRANTS
			Priorperiod
		2021		2020
		£		£
	Cutcombe Christmas Show	300		600
	DevonAirAmbulance	300		600
	DorsetandSomersetAirAmbulance	300		600
	FWAG	250		500
	West Group SomersetYoungFarmers	375		750
	WestSomersetTrainingGroup	250		500
	Somerset Wildlife Trust	125		250
	RABI	350		700
	ExmoorHillFarmerNetwork	500		1,000
		£2,750	£5,500
4	ENTERTAINMENT —eE		Prior	Period
		2021		2020
		£		£
	Hunts	1,150		3,200
	J Marshall	-		S00
		£1,150	£3,700
S$	SHOWGROUNDEXPENSES		Prior Period	Prior Period
		2021		2020
		£		£
	HireofMarquees, Tables, etc	-		2,089
	Insurance	___ 696	__906
		£696	£2,995

10

DUNSTER SHOW S TY

Registered Number: 1167137

Notes to the Accounts for the year ended 31 October 2021(cont’d)

6 TRANSACTIONS WITH TRUSTEES

Trustees are not remunerated for their services.

There were no transactions with Trustees during the year.