## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 April 2022 **To** 31 March 2023 ## Section A Reference and administration details **Charity name** Bowdon Festival **Other names charity is known by** Bowdon Youth Festival **Registered charity number (if any)** 1167136 **Charity's principal address** c/o Barbers Lane Cottage, Barbers Lane, Antrobus, Cheshire **Postcode CW9 6JP** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Susan Sinagola|Chairman||| ||Graham Sinagola|||| ||John Lambie|EntrySecretary||| ||Glenys Lambie|EntrySecretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment Trustee selection methods - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** For the public benefit, to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music, speech & drama in all their aspects in particular but not exclusively by providing an annual Festival of public performance by amateurs with professional adjudication for performers and through the presentation of public concerts, masterclasses and recitals. **TAR** March **2012** 2 The Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have regard to public benefit guidance published by the Charity Commission. In pursuing our aims for the public benefit, the Trustees believe that our Youth Festivals have impacted on people’s lives positively: **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - For the participants, young people took part in a creative, enjoyable and fulfilling educational activity, providing them with performance experience and the opportunity to develop further through supportive feedback from independent Adjudicators who are experts in their field. - As well as the Trustees and Organising Committee, a large number of volunteers helped over the Festival period to administer all the events. Training was provided in advance of the Festival. Most find the volunteering opportunity a very worthwhile and rewarding experience. Post covid it has proved impossible to run a Youth Festival due to lack of volunteers. The Trustees are now investigating using the remaining charity funds in accordance with the charity’s objectives. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Once again, it proved impossible to stage a Festival in 2023, due to lack of volunteers to join the Organising Committee. We kept our outgoings to an absolute minimum, only incurring bank charges of £60. Towards the end of the year, we moved our bank account from HSBC to Virgin Money to reduce these costs. The Trustees have put in a great deal of time and effort into attempting to build a new Committee post covid to maintain the Youth Festival, to no avail. Our inability to stage a Festival again was very sad for participants, volunteers, Trustees and Adjudicators. A number of other Festivals, both locally and nationally, are experiencing similar issues. Some are still running but with reduced numbers. The Trustees believe that it now appears unlikely that a Festival will be staged in 2024. They are investigating using the remaining charity funds in accordance with the charity’s objectives through grant giving. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Trustees have considered the financial risks inherent in their activities, the need to maintain adequate working capital and the need to retain funds to finance future development opportunities. Consequently their policy is to maintain Reserves of at least one year’s Youth Festival costs plus £5k. Should no further Festivals be run, the Trustees will consider distributing the Reserves through giving grants, in accordance with the Objectives of the charity. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S J Sinagola GT Sinagola Graham Sinagola **Full name(s)** Susan Sinagola **Position (eg Secretary, Chair,** Chairman Trustee **etc) Date** 2.5.23 **TAR** March **2012** 5 ## **BOWDON FESTIVAL Year to 31 March 2023** |**BOWDON FESTIVAL**
**Year to 31 March 2023**|||| |---|---|---|---| |||2023|2022| |**Income**|£|£|£| |_Youth Festival_|||| |Entry fees (net)||0.00|0.00| |Choir Night Donations||0.00|0.00| |Programme Sales||0.00|0.00| |Programme Adverts||0.00|0.00| |Patrons & Sponsors||0.00|0.00| |Gift Aid||0.00|0.00| |_Total Income_||**0.00**|**0.00**| |**Expenditure**|||| |_Youth Festival_|||| |Adjudicators - cancellation fees|0.00||840.00| |Accompanists - cancellation fees|0.00||165.00| |BIFF fees & insurance|0.00||315.00| |Piano hire|0.00||0.00| |Piano tuning|0.00||0.00| |Venue hire - cancellation fee|0.00||800.00| |Printing|0.00||0.00| |Miscellaneous|0.00||25.00| |Stationery|0.00||0.00| |Prizes|0.00||-25.00| |Trophies|0.00||-61.00| |Bank charges|60.00||15.00| |Hosting & RMF Fees|0.00||156.00| |_Total Costs_|**60.00**||**2,230.00**| |_One off costs_|||| |Purchase of Assets|0.00||0.00| |_Total Costs_|**0.00**||0.00| |Total Costs|**60.00**||**2,230.00**| |**Net surplus/deficit**||**-60.00**|-2,230.00| |Balance Sheet|||| |||2023|2022| |||£|| |Assets|||| |Bank||17,327.50|17,387.50| |Cash||0.00|0.00| |Gift aid receivable||0.00|0.00| |||17,327.50|17,387.50| |Reserves|||| |Opening Reserves||17,387.50|19,617.50| |Net income||-60.00|-2,230.00| |Closing Reserves||17,327.50|17,387.50| Approved by the Trustees and signed on their behalf by Susan J Sinagola