## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1 April 2021 **To** 31 March 2022
## Section A Reference and administration details
**Charity name** Bowdon Festival **Other names charity is known by** Bowdon Youth Festival **Registered charity number (if any)** 1167136
**Charity's principal address** c/o Barbers Lane Cottage, Barbers Lane, Antrobus, Cheshire **Postcode CW9 6JP**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Susan Sinagola|Chairman|||
||Graham Sinagola||||
||John Lambie|EntrySecretary|||
||Glenys Lambie|EntrySecretary|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
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|**Type of adviser**
**Name**
**Address**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment Trustee selection methods
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
For the public benefit, to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music, speech & drama in all their aspects in particular but not exclusively by providing an annual Festival of public performance by amateurs with professional adjudication for performers and through the presentation of public concerts, masterclasses and recitals.
**TAR**
March **2012**
2
The Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have regard to public benefit guidance published by the Charity Commission.
In pursuing our aims for the public benefit, the Trustees believe that our Youth Festivals impact on people’s lives positively.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
For the participants in the Youth Festival we involve young people in a creative, enjoyable and fulfilling educational activity, providing them with performance experience and the opportunity to develop further through supportive feedback from independent Adjudicators who are experts in their field. The Youth Festival is open to all young performers and the event is open to the public to attend as audience.
The programme is developed for the Youth Festival with support from volunteers who are either professional musicians or accredited Drama teachers.
Entry fees are for the Festival are subsidised by patrons and fundraising activities to keep them as low as possible and contribute around a third of the costs of running the annual Festival.
As well as the Trustees and Organising Committee, a large number of volunteers help over the Festival period to administer all the events. Training is provided in advance of the Festival. Most find the volunteering opportunity a very worthwhile and rewarding experience.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The Trustees attempted to hold a Festival in 2022 but changed priorities amongst volunteers following the pandemic made it very difficult. In the end, the omicron variant made it impossible anyway.
We received some sums for the purchase of trophies by parents and a prize from 2020 was cancelled.
We kept our outgoings to a minimum, paying British & International Federation of Festivals membership fees and insurance, and website fees. We incurred some cancellation fees this year.
Overall we made a loss of £2230.
The Trustees put in a great deal of time and effort in trying to stage a viable Festival and then working to minimise our outgoings when it became apparent that we could not. We also considered an online Festival but felt that we lacked the necessary expertise and that the appetite of children, parents and teachers for online events was waning.
Our inability to stage a Festival again was very sad for participants, volunteers, Trustees and Adjudicators. It may have a long term impact on the charity. Key relationships in the teams and with music and drama teachers have been in abeyance for a long time now.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The Trustees have considered the financial risks inherent in their activities, the need to maintain adequate working capital and the need to retain funds to finance future development opportunities. Consequently their policy is to maintain Reserves of at least one year’s Youth Festival costs plus £5k.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|S J Sinagola|GT Sinagola|
|---|---|---|
||Susan Sinagola|Graham Sinagola|
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Chairman|Trustee|
||8.6.22||
||8.6.22||
**TAR**
March **2012**
5
## **BOWDON FESTIVAL Year to 31 March 2022**
|**BOWDON FESTIVAL**
**Year to 31 March 2022**||||
|---|---|---|---|
|||2022|2021|
|**Income**|£|£|£|
|_Youth Festival_||||
|Entry fees (net)||0.00|9.20|
|Choir Night Donations||0.00|0.00|
|Programme Sales||0.00|0.00|
|Programme Adverts||0.00|0.00|
|Patrons & Sponsors||0.00|0.00|
|Gift Aid||0.00|0.00|
|_Total Income_||**0.00**|**9.20**|
|**Expenditure**||||
|_Youth Festival_||||
|Adjudicators - cancellation fees|840.00||0.00|
|Accompanists - cancellation fees|165.00||0.00|
|BIFF fees & insurance|315.00||376.00|
|Piano hire|0.00||0.00|
|Piano tuning|0.00||0.00|
|Venue hire - cancellation fee|800.00||0.00|
|Printing|0.00||0.00|
|Miscellaneous|25.00||0.00|
|Stationery|0.00||0.00|
|Prizes|-25.00||0.00|
|Trophies|-61.00||-224.00|
|Bank charges|15.00||0.00|
|Hosting & RMF Fees|156.00||90.00|
|_Total Costs_|**2230.00**||**242.00**|
|_One off costs_||||
|Purchase of Assets|0.00||0.00|
|_Total Costs_|**0.00**||0.00|
|Total Costs|**2230.00**||**0.00**|
|**Net surplus/deficit**||**-2,230.00**|-232.80|
|Balance Sheet|||
|---|---|---|
||2022|2021|
||£||
|Assets|||
|Bank||19,617.50|
|Cash|0.00|0.00|
|Gift aid receivable|0.00|0.00|
||0.00|19,617.50|
|Reserves|||
|Opening Reserves|19,617.50|19,850.30|
|Net income|-2,230.00|-232.80|
|Closing Reserves|17,387.50|19,617.50|
Approved by the Trustees and signed on their behalf by
Susan J Sinagola