Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1 April 2020 To 31 March 2021
Section A Reference and administration details
Charity name Bowdon Festival Other names charity is known by Bowdon Youth Festival Registered charity number (if any) 1167136
Charity's principal address c/o Barbers Lane Cottage, Barbers Lane, Antrobus, Cheshire Postcode CW9 6JP
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Susan Sinagola | Chairman | |||
| Graham Sinagola | ||||
| John Lambie | EntrySecretary | |||
| Glenys Lambie | EntrySecretary | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Charitable incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment Trustee selection methods
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(eg. trust, association, company)
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(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
For the public benefit, to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music, speech & drama in all their aspects in particular but not exclusively by providing an annual Festival of public performance by amateurs with professional adjudication for performers and through the presentation of public concerts, masterclasses and recitals.
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The Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have regard to public benefit guidance published by the Charity Commission.
In pursuing our aims for the public benefit, the Trustees believe that our Youth Festivals impact on people’s lives positively.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
For the participants in the Youth Festival we involve young people in a creative, enjoyable and fulfilling educational activity, providing them with performance experience and the opportunity to develop further through supportive feedback from independent Adjudicators who are experts in their field. The Youth Festival is open to all young performers and the event is open to the public to attend as audience.
The programme is developed for the Youth Festival with support from volunteers who are either professional musicians or accredited Drama teachers.
Entry fees are for the Festival are subsidised by patrons and fundraising activities to keep them as low as possible and contribute around a third of the costs of running the annual Festival.
As well as the Trustees and Organising Committee, a large number of volunteers help over the Festival period to administer all the events. Training is provided in advance of the Festival. Most find the volunteering opportunity a very worthwhile and rewarding experience.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
No Bowdon Youth Festival could be held in this year due to coronavirus. We received a minimal late entry fee for the prior year and received some sums for the purchase of trophies by parents.
We kept our outgoings to an absolute minimum, only paying British & International Federation of Festivals membership fees and insurance, and website fees.
We made a small loss.
The Trustees put in a great deal of time considering the fast moving situation at the time decisions had to be made about engaging Adjudicators and Accompanists and renting premises. Their prompt actions limited the impact of the pandemic on the finances of the Festival.
However our inability to stage a Festival was very sad for participants, volunteers, Trustees and Adjudicators. It may have a long term impact on the charity. Key relationships in the teams and with music and drama teachers have been in abeyance for months.
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Section E Financial review
The Trustees have considered the financial risks inherent in their Brief statement of the activities, the need to maintain adequate working capital and the need to charity’s policy on reserves retain funds to finance future development opportunities. Consequently their policy is to maintain Reserves of at least one year’s Youth Festival costs plus £5k.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
S J Sinagola | GT Sinagola |
|---|---|---|
| Susan Sinagola | Graham Sinagola | |
Chairman |
Trustee | |
| 12.5.21 | ||
| 12.5.21 |
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BOWDON FESTIVAL Year to 31 March 2021
| BOWDON FESTIVAL Year to 31 March 2021 |
|||
|---|---|---|---|
| 2021 | 2020 | ||
| Income | £ | £ | £ |
| Youth Festival | |||
| Entry fees (net) | 9.20 | 4,138.32 | |
| Choir Night Donations | 0.00 | 574.50 | |
| Programme Sales | 0.00 | 855.80 | |
| Programme Adverts | 0.00 | 465.00 | |
| Patrons & Sponsors | 0.00 | 5,042.34 | |
| Gift Aid | 0.00 | 0.00 | |
| Total Income | 9.20 | 11,075.96 | |
| Expenditure | |||
| Youth Festival | |||
| Adjudicators | 0.00 | 2,929.10 | |
| Accompanists | 0.00 | 946.40 | |
| BIFF fees & insurance | 376.00 | 215.00 | |
| Piano hire | 0.00 | 1,119.60 | |
| Piano tuning | 0.00 | 320.00 | |
| Venue hire & catering | 0.00 | 1,926.72 | |
| Printing | 0.00 | 780.16 | |
| Miscellaneous | 0.00 | 249.66 | |
| Stationery | 0.00 | 110.21 | |
| Prizes | 0.00 | 800.00 | |
| Trophies | -224.00 | 24.57 | |
| Hosting & RMF Fees | 90.00 | 211.11 | |
| Total Costs | 242.00 | 9,632.53 | |
| One off costs | |||
| Purchase of Assets | 0.00 | 0.00 | |
| Total Costs | 0.00 | 0.00 | |
| Total Costs | 242.00 | 9,632.53 | |
| Net surplus/deficit | -232.80 | 1,443.43 | |
| Balance Sheet | |||
| 2021 | 2020 | ||
| £ | |||
| Assets | |||
| Bank | 19,617.50 | 19,850.30 | |
| Cash | 0.00 | 0.00 | |
| Gift aid receivable | 0.00 | 0.00 | |
| 19,617.50 | 19,850.30 |
| Reserves | ||
|---|---|---|
| Opening Reserves | 19,850.30 | 18,406.87 |
| Net income | -232.80 | 1,443.43 |
| Closing Reserves | 19,617.50 | 19,850.30 |
Approved by the Trustees and signed on their behalf by
Susan J Sinagola