## **ITAMBIRA ISLAND TRUST. TRUSTEES ANNUAL REPORT 1[st] April 23 - 5[th] April 24**
______________________________________________________________
The trustees have pleasure in presenting their report and the financial statement of the charity for the year ended 5[th] April 24
## **REFERENCE AND ADMINISTRATIVE DETAILS**
The Charity is registered with the Charity Commission, number 1167127
## **Address of Charity**
c/o 10 Oaklands Rd Sutton Coldfield West Midlands B74 2TB
## **The Trustees**
The trustees who served the charity during the period were as follows:
Sally Botteley Mark Callaway Andrea Callaway
## **Bankers**
Lloyds Bank Sutton Coldfield
## **Independent Examiner**
Richard Yielder 50 Jerrard Drive Sutton Coldfield West Midlands B75 7TJ
## **STRUCTURE, GOVERNANCE and MANAGEMENT**
Itambira Island Trust was established as a registered charity by a declaration of trust dated 10.5.16 and the Charity Commission registration was confirmed 16.05.16.
Overall responsibility for the Charity’s activities is vested in the Trustees, who are appointed under the terms of the Deed of Trust.
Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities and setting grant making policy for the year.
1
Trustees meetings were held 2 times during the year in UK. In addition, regular discussion also took place among all trustees to further the objectives of the charity. All 3 trustees made a visit to Itambira Island Seeds of Hope (our sister organisation) in SW Uganda in October 23. In addition, 2 further visits were made by the chair to Itambira Island Seeds of Hope during the year (travelling at her own expense).
Where there is a requirement for new trustees, these would be identified and appointed, based on their skills, knowledge, experience, and interest, by the remaining trustees and made aware of a Trustee’s responsibility, the governing document, administrative, procedures, the history and philosophical approach of the Charity. They would receive copy of the previous year’s reports and a copy of the Charity Commission Leaflet ‘The Essential Trustee: What you need to know’
## **OBJECTIVES AND ACTIVITIES**
The objectives of the trust are for the public benefit of persons in Kabale District South West Uganda and surrounding areas. These include: the prevention or relief of poverty; the advancement of education; the advancement of the Christian Faith and the advancement of health or the saving of lives; and are being met through our sister organisation Itambira Island Seeds of Hope.
## **ACHIEVEMENTS AND PERFORMANCE**
During the year the period the charity received donations totalling £50,636.14 to support the delivery of the outcomes related to the objectives, as above. £52,346.05 was donated to support the work of our sister organisation in SW Uganda with the same objectives.
Grants made by Itambira Island Trust during the period have been used to support: Itambira Islands Seeds of Hope on training programmes, project development and community outreach.
## **FINANCIAL REVIEW**
Expenditure in excess of income for the year was £1,709.91. The trustees consider the level of funds held at the year end (£19,595.74) to be appropriate for the provision of the continuing financial support in the coming year.
## **RESERVES POLICY**
It is the policy to maintain unrestricted funds at a level sufficient to cover management and administration costs, to respond to emergency applications for grants which arise from time to time and meet on-going and future commitments approved by the trustees.
## **RESPONSIBILITIES OF THE TRUSTEES**
Law applicable to the charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period.
2
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established so that the necessary steps can be taken to lessen these risks.
The trustees are also responsible for safeguarding the assets of the charity and hence take reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Trustees on 27.09.24.
S.L.Botteley (Chair)
3
**Charity Name No (if any) Itambira Island Trust**
## **Receipts and payments accounts**
||**Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**|**Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**|||
|---|---|---|---|---|
||**Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**|**Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts**||**CC16a**|
|**For the period**|Period start date
**To**
**For the period**
**from**
1.4.23|Period end date
5.4.24|||
## **Section A Receipts and payments**
||**Unrestricted**
**funds**||**Restricted**
**funds**|**Endowment**
**funds**||**Total funds**||**Last year**||
|---|---|---|---|---|---|---|---|---|---|
||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**||||||||||
|General dinations incuding gift aid
received duringtheyear|**36,428**||**-**|**-**||**36,428**||**32,531**||
|Donations for trainingcourses|**-**|||**-**||**-**||**1,242**||
|Donations for CommunityOutreach|**-**||**3,297**|**-**||**3,297**||**5,659**||
|Guestpayments and regional retreat|**-**|||**-**||**-**||**3,560**||
|Donations for rainwater harvesting project|**-**||**5,015**|**-**||**5,015**||**1,530**||
|Trustees visit and marketingtrip|**-**||**5,585**|**-**||**5,585**||**-**||
|Donations for crafts|**-**||**311**|**-**||**311**||**-**||
|Landpurchase|**-**||**-**|**-**||**-**||**68,000**||
|**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_**36,428**||**14,208**|**-**||**50,636**||**112,522**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 36,428**
**14,208**
**-**
**50,636**
**112,522**
~~————~~||||||||||
|**A3 Payments**||||||||||
|Itambira Island Seeds of Hope General
Fund
**17,059**
**-**
**-**
**17,059**
**14,229**
Itambira Island Seeds of Hope Training
programme
**1,581**
**-**
**1,581**
**1,870**
Itambira Island Seeds of Hope Community
Outreach
**17,702**
**3,297**
**-**
**20,999**
**6,519**
Guestpayments and regional retreats
**314**
**-**
**-**
**314**
**3,560**
Rainwater Harvesting programme
**985**
**5,015**
**-**
**6,000**
**1,150**
Land Purchase
**-**
**-**
**-**
**-**
**95,000**
Craftproject
**377**
**311**
**-**
**688**
Expensesfor trustees visit and marketing
trip
**-**
**5,585**
**-**
**5,585**
**-**
Bnk Charges
**120**
**-**
**-**
**120**
**170**
**_Sub total_ 38,138**
**14,208**
**-**
**52,346**
**122,498**
~~=~~||||||||||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**38,138**
**14,208**
**-**
**52,346**
**122,498**
**_Net of receipts/(payments)_**
**- 1,710**
**-**
**- 1,710**
**- 9,976**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**20,327**
**978**
**21,305**
**_Cash funds this year end_**
**18,618**
**978**
**- 19,596**
~~———~~
~~===>~~
~~=>~~|||||||||**- 9,976**
**-**|
|**Section B Statement of assets and liabilities at the end of the period**
CCXX R1 accounts (SS)|||**Section B Statement of assets and liabilities at the end of the period**
1|||||||
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**18,618**
**978**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
S.L.Botteley|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||S.L.Botteley|27.09.24|
|||||
CCXX R2 accounts (SS)
2
Assessors Re
rt to the Trustees of Itambira Island Trust
I hav¢ carried out an assessnient of the Statement of Financial Activities for the p¢riod
ended 5th April 2024 and the Balances of Funds at that date. This assessment did not
coiistitute an audit in accordance with approved Auditing Standards and was restricted to
the followiii¥ areas:
l. Assess wheth¢r the financial statements correctly reflect the activities of the
charity and are in agreement with the l)ooks and records maintained.
2. Assess whether actual expenditurc was Lunsistent with projects approved by
the Trustees.
3. Assess whether income received for specific projects was Co¢CtlY spent on
those projects.
In my opinion th¢ fmancial statements give a true and t'air VAew of the state of the
charity's affairs at that date and of its income and expenditure during the period from l $1
April 2023 to 5th AprAI 2024 and are in agreement with the books and records of the
charily. In my opinion expenditur¢ has been consistent with the projects approved by the
Tnistees and income for specific projects has been correctly spent.
R D Yielder
27tIL September 2024