**ITAMBIRA ISLAND TRUST TRUSTEES ANNUAL REPORT YEAR ENDED 31[st] March 2021** ______________________________________________________________ The trustees have pleasure in presenting their report and the financial statement of the charity for the year ended 31[st] March 21 ## **REFERENCE AND ADMINISTRATIVE DETAILS** The Charity is registered with the Charity Commission, number 1167127 ## **Address of Charity** c/o 10 Oaklands Rd Sutton Coldfield West Midlands B74 2TB ## **The Trustees** The trustees who served the charity during the period were as follows: Sally Botteley Mark Callaway Andrea Callaway ## **Bankers** Lloyds Bank Sutton Coldfield ## **Independent Examiner** Richard Yielder 50 Jerrard Drive Sutton Coldfield West Midlands B75 7TJ ## **STRUCTURE, GOVERNANCE and MANAGEMENT** Itambira Island Trust was established as a registered charity by a declaration of trust dated 10.5.16 and the Charity Commission registration was confirmed 16.05.16. Overall responsibility for the Charity’s activities is vested in the Trustees, who are appointed under the terms of the Deed of Trust. Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objectives and in planning future activities and setting grant making policy for the year. 1 Trustees meetings were held 2 times during the year in UK. In addition, regular discussion also took place among all trustees to further the objectives of the charity. No visits were possible to Itambira Island Seeds of Hope in Uganda (sister organisation) this year due to Covid 19. Where there is a requirement for new trustees, these would be identified and appointed, based on their skills, knowledge, experience and interest, by the remaining trustees and made aware of a Trustee’s responsibility, the governing document, administrative, procedures, the history and philosophical approach of the Charity. They would receive copy of the previous year’s reports and a copy of the Charity Commission Leaflet ‘The Essential Trustee: What you need to know’ ## **OBJECTIVES AND ACTIVITIES** The objectives of the trust are for the public benefit of persons in Kabale District South West Uganda and surrounding areas. These include: the prevention or relief of poverty; the advancement of education; the advancement of the Christian Faith and the advancement of health or the saving of lives; and are being met through our sister organisation Itambira Island Seeds of Hope. ## **ACHIEVEMENTS AND PERFORMANCE** During the year the period the charity received donations totalling £40,592 to support the delivery of the outcomes related to the objectives, as above. £30,175.00 was donated to support the work of our partner organisation in SW Uganda with the same objectives. Grants made by Itambira Island Trust during the period have been used to support: Itambira Islands Seeds of Hope in the follow up on training programmes, project development, community outreach and an ‘Emergency Fund’ set up for support related to covid 19. ## **FINANCIAL REVIEW** Income in excess of expenditure in the year was £10,417. The trustees consider the level of funds held at the year end (£31,180.) to be appropriate for the provision of the continuing financial support in the coming year. ## **RESERVES POLICY** It is the policy to maintain unrestricted funds at a level sufficient to cover management and administration costs, to respond to emergency applications for grants which arise from time to time and meet on-going and future commitments approved by the trustees. ## **RESPONSIBILITIES OF THE TRUSTEES** Law applicable to the charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit for that period. 2 The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established so that the necessary steps can be taken to lessen these risks. The trustees are also responsible for safeguarding the assets of the charity and hence take reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Trustees on 27.7.21. S.L.Botteley (Chair) 3 ## **Charity Name No (if any) Itambira Island Trust 1167127** ## **Receipts and payments accounts** **----- Start of picture text -----**
For the period Period start date Period end date
To
from 1.4.20 31.3.21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
General donations incuding gift received
33,294 33,294
during the year
Donations for specific training courses
Donations for specific community outreach 4,273 4,273
Regional retreat
Donations for Rainwater Harvesting project 3,025 3,025
- - -
- - -
- - -
Sub total (Gross income for AR) 33,294 7,298 - 40,592
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts 33,294 7,298 - 40,592
A3 Payments
Itambira Island Seeds of Hope General
Fund 22,300 - - 22,300
Itmbira Island Seeds of Hope -Training
Programme - -
Itambira Island Seeds of Hope Community
outreach 527 4,273 - 4,800
Regional retreat -
Rainwater harevesting project 3,000 - 3,000
Bank charges 75 - - 75
- -
- - - -
- - - -
Sub total 22,902 7,273 - 30,175
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 22,902 7,273 - 30,175
Net of receipts/(payments) 10,392 25 - 10,417
A5 Transfers between funds - - - -
A6 Cash funds last year end 20,763 - - 20,763
Cash funds this year end 31,155 25 - 31,180
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**29,127**|


|**to nearest £**
**-**
**-**
**-**
**25**| ||(agree|balances with receipts and payments
account(s))|Agreement Error|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**||||






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||S.L.Botteley||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** ## **to the nearest £** **33,519 1,400 1,000 2,845 - - - 38,764** **38,764** **12,364 2,700 1,250 3,000 105 - - - 19,419** **19,419 19,345 - 1,417 20,763** ## **Endowment funds** **to nearest £ - - - -** OK ## **Endowment funds** **to nearest £** **-** **Current value (optional) - - - - -** **Current value (optional)** **-** **When due (optional)** Date of approval 27.7.21 Assessors Re the Trustees of irn Island Trnst I have ¢aTried out an assessment of the Statement of Financi81 Activities for the period ended 31 March 2021 and the Balances of Funds at that date. This a8sessment did not constitute an audit in accordance with approved Auditing Standards and was restricted to the following areas: l. Assess whether the financi￿ statements correctly reflect the activities of the ¢harity and are in agreement with the books and records maintained. 2. Assess whether actual expenditure was consistent with proJ￿t5 approved by the Trustees. 3. Assess whether income received for 5pccific projects was ¢OTrcctly spent on those projects. In my opinion the financial statements give a true and fair view of the state of the ch8rity'$ affairs at that date and of its income and expenditure during the p¢riod from I April 2020 to 31 Mawh 2021 and are in agreement with the books and records of the charlty. In my opinion expenditure has been consistent with the projects approved by the Truslees and income for specific projects has been correctly spenL R D Yielder 2P J￿Y 2021