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2022-12-31-accounts

Annual Report 2022 for the year ended 31 December 2022 including Financial Statements

Registered Charity no 1167108

Tithe Barn Trust

Board of Trustees’

Annual Report 2022

for the year ended 31 December 2022 including Financial Statements

Registered Charity no 1167108

Registered Charity no 1167108 Registered Charity no 1167108






Contents		 page
A Chair’s Introduction 3
B Objectives and Activities 4
C Achievement and Performance 5
D Public Benefit 5
E Financial Review 8
F Structure, Governance and Management 9
G Reference & Administration Information 10
H Plans for the Future 10
I Financial Statements 11

Report Version 4

All images ©Tithe Barn Trust – by members of the Board and Commi:ee

Front cover Back cover – the seHng of the eco-toilets in context (May 2022).

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Tithe Barn Trust – Annual Report 2022

A. Chair’s Introduc5on

Since its crea+on, the Trust has made great progress in preserving this wonderful old Tithe Barn. We quest to make it a more viable place for people and our local communi+es to enjoy. This year has been filled with various delights at the Barn and we have achieved further milestones with the Barn’s opera+onal set up being improved and special events held – in par+cular:

Eco-toilets – following intense discussions and research, successful fundraising made this project possible thanks to fantas+c local small and large support from the many individual donors to our ‘Spend a Penny’ campaign. In addi+on, this work has been made possible by a substan+al award from the Postcode Community Trust, a grant-giving charity funded en+rely by players of the People’s Postcode LoKery. The Tithe Barn Trust valued all the contribu+ons made towards achieving this significant goal. These fully accessible eco-toilets are now installed and will be available whenever the Barn is open. The installa+on of these innova+ve eco-toilets is a tremendous improvement to the Barn’s infrastructure and a great asset whilst hos+ng varied community events from country markets, theatre, storytelling to art classes and nursery school visits etc. And let’s also remember that for many people with visible and invisible disabili+es a fully accessible toilet can make a vast difference to their lives– it opens doors to them and enables them to enjoy the Barn and its local countryside. Our late May 2022 AGM saw the official opening and introduc+on to our new buildings.

Pasture – we now have achieved a long lease of part of the pasture. This enabled us to provide improved vehicular access and car parking during events. We ongoingly liaise with our neighbouring farmer to ensure grazing is achieved at best +mes.

Wedding recep4on lovingly transformed into a special seUng and with a canopy placed nearby on the pasture for outdoor dining made the event complete.

First tree planted – usually we have been bashing vegeta+on but in February 2022 the Outdoor Gym volunteers also have been busy with the plan+ng of our first tree close to the eco-toilets – a crab apple is now establishing and has been regularly watered by volunteers during its first year of growth.

South Cambridge District Council Greater Planning Team. It was a great chance to thank them and their colleagues for all the support we have received over the recent years but also to share issues, successes and ideas on completed works and any new schemes.

year. Many people are impressed by the unusual Barn – its wonky but homely internal layout, the size of the thatched roof and its history as much as its welcoming feel.

Sadly the death of The Queen was announced just before our September Heritage Open Day at the Barn. Despite the clash, we decided to keep the Barn open to enable use of the space for people during this sombre +me & to share stories of happy encounters about her long reign and more.

As a small charity we have limited resources and I am hugely grateful for our dedicated volunteers and neighbours giving valuable +me. Also for our members, donors and grant providers who support us with funds making the Barn a welcoming local community asset and increasingly thriving heritage place for many to enjoy. A big thank you to all.

Carolin Göhler, Interim Chair of the Tithe Barn Trust

Our September Heritage Open Day at the Barn went ahead acknowledging the recent death of Her Majesty Queen Elizabeth II.

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Tithe Barn Trust – Annual Report 2022

B. Objec5ves and Ac5vi5es

The Tithe Barn Trust’s charitable objec3ve, as set out in the November 2017 Cons3tu3on is:

“ at Landbeach in Cambridgeshire, and to provide the public with access to the Barn in order to educate the public about its history and heritage.”

Our vision is to ensure the long-term survival of the rare and ancient Tithe Barn by breathing new life into the site for everyone to enjoy.

whilst ensuring that the Barn remains an asset the community can enjoy.

Our objec3ves are:

have a due regard to the guidance on public benefit in exercising their powers and du3es.

The Trust provides access to the historic Landbeach Tithe Barn and its surrounding green space. The green space is accessible all year round and affords a tranquil countryside seSng with borrowed views over a grazed common.

ac3vi3es for young and old alike.

to anyone.

Cambridge Open Studios 2022 at the Barn

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Tithe Barn Trust – Annual Report 2022

C. Achievements and Performance 2022

Fundraising

Undertaking heritage works

Liaison with Ely Diocesan Board of Finance (as the Freeholder of neighbouring land) and their professional advisers and managers; this includes

Membership & volunteering

Educa@on and Learning

Media

requirements’ (as per ChariOes Act 2006) – and must be demonstrated within the Trustees’ Annual Report. The Tithe Barn Trust’s charitable objecOves are ’to preserve and restore for the benefit of the public the historic Tithe Barn at Landbeach in Cambridgeshire, and to provide the public with access to the Barn in order to educate the public about its history and heritage’. Public benefit is at the heart of the charity and its decision making. It is accomplished through the way we look aker and provide open access to the public through our diverse events and educaOon programme. Access to the historic building is at low or no cost. Parking is free for visitors arriving by car or bike. We keep any charges for our open days and other events as well as educaOon acOviOes at low and subsidised levels. Most events are all open to non-members, being provided free of charge. Membership of the Tithe Barn Trust is open to all, and we offer reduced fees for members, some age and local community groups. Access is not limited by geography or other and visitors come from all over the UK and abroad.

seriously. We do not sell, share or divulge any detail of members, or other supporters, to any organisaOons outside the Trust and we only use informaOon with prior agreement to contact members and other supporters about membership, events and acOviOes together with other relevant updates.

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Tithe Barn Trust – Annual Report 2022

Special Project update – the eco-toilets

Manufactured in Europe by Kazuba, these high-quality toilets work off-grid using no electricity but just readily available solar and wind energy. Their advanced but simple technology ensures that the products of the aerobic decomposiOon process are odourless and non-toxic. Liquids evaporate through the chimney whilst the more solid waste fully dries out and in Ome can be used as a compost for trees and shrubs being planted on the site. Importantly this results in overall low maintenance and costs. It leaves a more environment-friendly footprint with no water required, nor sewage cleaning or travel mileages needed to tackle this type of waste.

Se#ng out of the eco-toilets’ footprint in early May

The installers Cai and Adam at their completed project (May) Sleek interior with addiAonal vandal-proof mirror

As representaOves of the former Landbeach Society, Ray Gambell & Robert Stripe officially open the toilets on 21 May 2023.

The project would not have been possible without the generous donaOons by many individuals as part of our ‘Spend the Penny Campaign’, unanimous donors and with the help from our volunteers together with an award from the Postcode Community Trust, a grant-giving charity funded enOrely by players of the People’s Postcode LoZery. The Tithe Barn Trust values all the contribuOon made towards achieving this really significant goal.

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Tithe Barn Trust – Annual Report 2022

Events and learning in the Tithe Barn in 2022

Outdoor Gym – spring 2022

Life drawing sessions Welcoming a local WI Cambridge Open Studios at the Tithe Barn

Christmas celebraOon with simple decoraOons and re-enactment of the naOvity story Beach Babies are fascinated with everything to do with the eco-toilets. á

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Tithe Barn Trust – Annual Report 2022

E. Financial Review

purposes of restoraOon and capital enhancement works into income for supporOng the running costs of the barn both present and future.

A major achievement during the year was for the installaOon of 2 new eco toilets and securing a 99-year lease for use of an adjoining field . These faciliOes significantly enhanced the Trust’s ability to rent out the Barn for various types of events. Such events began generaOng income during the year.

We aim to secure a sustainable future for the barn and the Trust by generaOng a conOnuing surplus in order to ensure that The Tithe Barn Trust is able to meet its future financial obligaOons relaOng to the maintenance of the barn and overheads.

and stability, it was deemed appropriate to revise the chart of accounts so that the accounts could be beZer aligned to future budgets and for more easy performance evaluaOon. For Capital style enhancements to the estate, a new Capital and depreciaOon policy was insOtuted. This was made on the basis of historical cost and useful life of those

Income

Memberships and donaOons decreased from a total of £13,644 in 2021 to £ 975 in 2022. With fundraising for the eco toilets having been completed during 2021, there were no equivalent campaigns run during the year. Income from running community events and renOng the space out however began to make a contribuOon, £2,276 in 2022. During the year, a booklet providing informaOon on its history was printed with £48 worth of sales during the year. This excellent piece of work will not only contribute sales income each year for the foreseeable future but will provide a good markeOng pla]orm for promoOng the barn to future clients. Total income was £3,385 during 2022. The aim of the Trust is to add to its sinking fund for future maintenance and repairs.

Expenditure

Total Cash Expenditure in 2022 was £ 34,188 compared with 2021 when it was £27,330.

Over £29,000 of this was incurred on capital items including the Eco Toilets £28k, cycle racks £1k and an entrance gate £1k.

For P&L items, of Total Expenditure of £5,183, there were professional fees of £1,234 incurred during 2022 compared with £8,060 in 2021, Event & Fundraising costs of £1,061 in 2022 compared with £9,238 in 2021. DepreciaOon of Fixed Assets of £677 occurred for the first Ome following insOtuOon of a new Fixed Assets & DepreciaOon policy. There were various other running costs of £2,211 during the year compared with £4,378 in 2021.

Net Surplus

£21,567 in 2021. The impact of the restatement of accounts for 2021 resulted an increase in the Net Surplus for 2021 from £15,913 as originally presented in the 2021 Annual Report.

Cash

Despite the cash ou]lows arising in the main from the purchase and installaOon of the new Eco toilets, cash reserves remain robust with a 2022 year end cash balance of £35,919.

Total Fund

Reserves

With the expenditure on the Eco toilets having been completed during the year, the Trust no longer holds any restricted funds.

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Tithe Barn Trust – Annual Report 2022

Reserves Policy

In line with our current Reserves Policy our criOcal level of reserves remains at £1,000.

A sinking fund for maintenance and repair to enable quinquennial repairs as well as long-term major repair of the more costly fabric of the Barn such as the thatched roof is being developed. We will take ongoing advice and develop an appropriate saving mechanism to ensure that this can be achieved. Updates will be reported in our Annual Reports. This will be reviewed once commiZed costs along with future maintenance and management costs of the barn are accurately established.

Iain Cross, Treasurer, Tithe Barn Trust

F. Structure, Governance and Management

The Tithe Barn Trust is a Charitable Incorporated OrganisaOon (CIO). The CIO is governed by its ConsOtuOon, dated 14[th] November 2017, based on the Charity Commission's FoundaOon model consOtuOon document.

The Tithe Barn Trust’s governing body is the Board of Trustees currently comprising of eight Trustees, elected by majority vote at Trustee meeOngs. The Trustees have full decision-making authority on behalf of the Trust.

Trustee Name: (if any) Gemma O’Shea Chair (unOl May 2022) Iain Cross Treasurer Robert Stripe Membership Secretary Alan Shipp Melanie Hale Carolin Göhler Interim Chair (from May 2022) Emma Naylor (unOl May 2022) Kimberley Brightley David Chalcrak (from May 2022)

Trustees undergo an iniOal inducOon and ongoing training which is appropriate in relaOon to their skills and experience. All Trustees support the Trust wholly in a voluntary, unpaid capacity.

The main duOes of the Trustees are:

CommiLee Members

(if any)

Maggie Stephens Secretary Ray Gambell Richard Taylor

CommiZee members and volunteers support the Board in planning, as well as varied events and acOviOes. Volunteers with specialist skills act in an advisory capacity to the Board and at Omes work with other volunteers and Trustees as part of working groups to develop aspects of the work of the Charity.

Open Days, guided tours, fundraising, building and nature conservaOon and other acOviOes are supported by local volunteers – without their enthusiasm, strong support and commitment we would not have achieved as much as we have to date.

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Tithe Barn Trust – Annual Report 2022

G. Reference and Administra5on Informa5on

The Tithe Barn Trust CIO, also known as The Tithe Barn Trust, became a Charitable Incorporated Organisa3on (CIO) in May 2016 under charity number 1167108.

Registered address: 87 Waterbeach Road, Landbeach, Cambridge CB25 9FA 3 E-mail: 3thebarntrust@gmail.com Website: www.3thebarntrust.org.uk

Declara@on

The Trustees declare that they have approved the Trustees Annual Report above. Signed by the Chair on behalf of the Charity’s Trustees:

Signature: Name: Date:
Carolin Göhler 21/09/23

H. Plans for the Future

Having completed the urgent repair works to the Barn in February 2020, installing the eco-toilets in May 2022 and overcoming the covid-19 pandemic, we are now in a beger place to hold events and enable visitors to stay longer to enjoy the building, its landscape and ac3vi3es. Through a series of free and chargeable events and private hire, we increasingly provide community engagement and achieve more visitor numbers whilst ongoing op3mising income streams to ensure the Barn has a sustainable future. We con3nue to work with partners to open the Barn to a wider audience and tell its story.

Since autumn 2022 we are now turning our agen3on to planning and fundraising for the next phase of our project, to bring water and electricity (including sensi3vely posi3oned LED ligh3ng) to the site. It is a project which will take approximately 3 years to complete and in 3me will further enable us to further community use of the Barn. Further specialist repairs are required to 3mber elements of the Barn such as gable ends, door tops and flooring and we are liaising with heritage advisors on the best ways forward.

We have proven to be a resilient Charity and have con3nued to deliver and complete projects and despite limited funds and the global Covid-19 pandemic.

We are currently seeking new Trustees (as part of the natural rota3on) and are especially keen to hear from people with event organisa3on and management experience to support our commigee as well as volunteers able (from building maintenance to media and communica3on, educa3on to events organisa3on) and indoor and outdoor maintenance work.

We thank all our members, supporters and volunteers taking us along this con3nued exci3ng journey and look for new passionate people to join us. Thank you for your support.

The Tithe Barn Team

Our neighbouring farmer’s Aberdeen Angus caZle graze the lush pastures from spring onwards

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Tithe Barn Trust – Annual Report 2022

I. Financial Statements

The Tithe Barn Trust –

for the Period Ended 31 December 2022

Income
Membership
Donations
Gift Aid
Grants
Event Income
Interest
Other
Expenses
Restoration Works
Professional Fees
Blds & Estate Maintenance
Depreciation
Events Costs & Fundraising
Other
Net Surplus / (Deficit)
Reconciliation of Funds:
Funds Brought Forward
Total Funds Carried Forward


Statement of Assets & Liabilities
for the Period Ended 31 December 2022
Fixed Assets
Cost
Accum Depreciation
Net Fixed Assets
CURRENT ASSETS
Cash Balances
CREDITORS AND ACCRUALS
Accruals
TOTAL NET ASSETS
FUNDS OF THE CHARITY
Restricted funds
Unrestricted Funds
Total Funds
Restricted Funds

Spend a penny campaign

NLHF		 2022
2021
£
£
90
685
885
12,349
50
3,153
26,446
2,276
610
36
48
3,385
43,243
1,234
8,060
517
677
1,061
9,238
1,694
4,378
5,183
21,676
- 1,798
21,567
71,699
50,132
69,901
71,699
2022
2021
£
£
34,659
5,654
- 677
33,982
36,012
62,892
- 93
3,153
69,901
71,699
29,280
69,901
42,419
69,901
71,699
29,280

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Tithe Barn Trust – Annual Report 2022

Independent examiners report on the accounts Sedlon A Independent Examlnerf$ Report Rèport to th• Iru•ts••l members of Thè Tlthe Trust On account• for th• ye•r ended 31 December 2022 Charlty no (If any) 1167108 S•t out on pa I report to the Irustees M my examinat￿)n d the acc>)unts cl the atove charity {"the Trusfi for the year eThJed 3111212022. R•spofft8lbllhl•# and balli of rnport As th6 charty's trust68s. you arè résponslblè for the preparatkfi of tha accounts In aceudarth wtth tha r6quirements of th8 Chthles Act 2011 I'lhe Acri. I rerKJrt In Tgspeot ol my 8xaminion of th8 Tr￿51,$ accAwnts carried rArt under saclion 145 of the 2011 Act and in carrying c¥Jt my 8xamination, I have fdlcwed all the ap￿1￿8￿8 Direclions glven by th8 Charity Comfflssion under seclion 14515Xb) of the Act. Independent examinerfs statement I hav8 rx)mrAeI￿I my examination. I confimi that no malerk41 matters have ceffiè to my attèntSon Sn thnn8elbn U)è axaminats.on {olhar than that dlsdosed tlow'} whth glves me c4us6 lo bellev6 that In, any matertal the accounting rerx)rds ￿re not kept in accorda￿ with Sed￿n 130 of the Charibes Ad; c th8 acwunts did not acujrd wth ts acAxjUn￿rwj recryds: or accounts did ml ccmnpty with the aprAubl8 requlrem8nts concérning the fom and eonlénl of accounts s81 out in tha Charlt16S (Actounts and Reports) Regulations 2008 other than any wuirement that the ace4)unts gwe a 'lrue and fairf which is not a matter consld8red as part of an independent examinaiDn. I have ￿ c￿CemS aThJ have o)me acn)ss no otsr mattw8 in c(￿ne(al0n with the examinab'on to which attention $￿Uld be drawn in this report in ordèr lo énab￿ a prwr undetstsnding of the aceounts to b• roadwd. ' Pl•as& d8let8 th8 W￿d$ In the brackets ilthoy do ncé appty. s￿￿•d. Dats: 1 NOVEMBER 2023 Alla ￿$t0pad R•l•vant yofè$#lonal quallficatlon(sl or body (If any): ACC& Fallow Mèmter IER Od 2018 Tithe Barn Trus-. Annual Report 2022 pace 12

7 ASTBURY ROAD London SE15 2NL Se¢tlon B Dlxlosure OT)ly complete if the examiner needs lo highlight rnalerial mallers of concern (see CC32. Independent examlnatKJn d chanty aC£O￿ts. dlrerAM)ns and guNdar￿e for examln8rsl. Gl¥• here brlaf detalls of any ltsms Ihat the examln•r wl8h89 to dlsclos•. I have completed my examination and can confirrn that no material matters have come to rny attention in connection with the examination lotherthan those di5dosed below'l vthich gnve me cause to believe that in any tnaterial respect- the accounting records were not kept in accordance with section 130 of the Charities Art; or the accounts did not accord wtth the accounting record5: or the accouThts did not Cornp￿ wtth the appllcable requSrements corterningthe form and content of accounts set out ITh the Charrties IAccounts aDd Reports) Regulations 2(X)8 other than any requirernent that the accounts gwe a 'true and fairf ￿eW which is not a mattel con5ideied as part of an independent examinatlon. I have no concem5 and have come across no other rnatters in connection with the examination to which attention shtsjld be drawn in this report in orderto ènable a proper understanding of the accounts to be reached. "Other Matters.. I would like to comment on addyclonal matters related to the financlal report and obseryab.ons on areas where improvements can be made. Fknandal Report I'AcwunWI l obtained transactions listing and two schedules Ilncome and Expenditure and Balan￿ Sheet) used for preparation of the Accounts. I checked the balances presented In the Accounts to the Schedule. I have conducted verification of a Sample of income and expendtturefrorn the transaction listingto the supportiTrg documentation lin¥oice5, bank statements, grant r￿lpt51. All items selected were supmed bythe valid documentation. I noted that.. The results of rny examination weie satislactory. lrnprovement observations aThl recornmendat*)ns Chart ol Accounts. Durirng the testing of expendrture, l ob5er¥ed instances when cost was not das%fied correctly. I recommend the Trust reviews the chart of accounts to align with the current artivities. IER Oct 2018 Tithe Barn Trus-. Annual Report 2022 pace 13

Tithe Barn Opposite 2a Waterbeach Road Landbeach Cambridgeshire CB25 9FA

@thebarntrust@gmail.com www.@thebarntrust.org.uk

Registered Charity no 1167108 Tithe Barn Trust – Annual Report 2022

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