## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 07 2020 **To** 30 06 2021 **From** ## Section A Reference and administration details **Charity name** Thursley Village Hall CIO **Other names charity is known by** **Registered charity number (if any)** 1167105 **Charity's principal address** Dye House Road Thursley Surrey **Postcode GU8 6QD** ## **Names of the charity trustees who manage the charity** **Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** 1 Clea Beechey Chairman 2 Valerie Ferris Treasurer Horticultural Society 3 Dene Mills Amanda Hall Deputy Chairman 4 & Deputy Treasurer Andrea Fundraising 5 MacKenzieBeevor Alison Hanbury Secretary History Society/ Church 6 working party Tim Walsh History Society / 7 Horticulture Society 8 9 10 11 12 13 14 15 16 17 18 19 20 March **2012** **TAR** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Elected/re-elected at AGM open to all villagers in the parish of Trustee selection methods Thursley (incorporating Thursley, Pitch Place, Bowlhead Green (eg. appointed by, elected by) and Warren Park). Representatives of various local groups (eg Parish Council, Cricket Club etc) may be put forward for election at AGM. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of March **2012** **TAR** 2 major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of Thursley and the neighbourhood (“area of benefit”) without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. March **2012** **TAR** 3 Thursley Village Hall is a community building in the heart of the village, run for the benefit of the local inhabitants. The charity’s trustees’ duties fall mainly into the following areas: 1. Encouraging the use of the Hall by as wide a range of local inhabitants as possible. 2. Raising money to maintain and improve the building and grounds, mainly by hiring out the Hall/renting out the flat, but also by putting on fundraising events. 3. Ensuring the building and grounds are kept in a good state of repair. Main activities undertaken for the public benefit: **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 1. The Hall is rented out to Butterflies nursery school each weekday, which is of benefit to local working families. 2. The flat provides relatively cheap accommodation for a local family or sharers. 3. The Hall is an attractive and good value venue for private hire for, for example, weddings, private parties, children’s parties, fundraising events, sporting meets, dog clubs, band rehearsals etc. 4. There are two Horticultural Shows a year. 5. There are local History Society exhibitions themed to coincide with current events, eg significant military anniversaries, Royal Family weddings/jubilees etc. 6. Regular community events : Children’s Christmas Party; Scarecrow Trail; Pancake Race; Quiz Night; Christmas/Summer Fair, Dog Walking Trail 7. Professional theatre shows 8. The Hall is the venue for the regular meetings of the Parish Council as well as its AGM. 9. The Horticultural Society has several meetings in the hall as well as its AGM - 10.The hall is the designated local community emergency centre. The Trustees are all aware of what constitutes the public benefit as defined by the Charity Commission. March **2012** **TAR** 4 The Trustees are supported by a fantastic network of local volunteers, whose contribution is invaluable. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 5 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The achievements of the charity can be split into two main areas: building improvements/ maintenance and community events. Unfortunately, these were very much curtailed by the Covid pandemic during this accounting year. Regarding building improvements, the following are the main things that have been achieved throughout the period of this report: 1. We finalised our plans and submitted an application to Waverley Borough Council for a new extension to enable the Hall to be used simultaneously by villagers AND the nursery school (currently the Hall can only be used by the community when the nursery school is not in session due to Ofsted rules). 2. The final section of the roof was retiled and insulated 3. The windows throughout the Hall were either replaced by double-glazed units or secondary glazed. 4. We completed a bat survey as required by the council in regard to our planning application. 5. The hedges around the entire property have been cut back and maintained by a professional. The only community event we staged was the Christmas Fair, which was a great success. The funds raised from this event went towards the building renovation. We successfully applied to a grant : ACRE gave us £14,850 which helped with the work on the roof and windows. March **2012** **TAR** 6 Section D Achievements and performance ## **Section E Financial review** March **2012** **TAR** 7 The trustees aim to keep a minimum of £40,000 in reserve. **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Valerie Ferris **Full name(s)** Clea Beechey **Position (eg Secretary,** Chairman Treasurer **Chair, etc) Date** 20 – 03 - 2022 March **2012** **TAR** 8 THURSLEY VILLAGE HALL CIO, THURSLEY. SURREY FINANCIAL STATEMENTS OFTHE COMMIThEE OF MANAGEMENT For the Year Ended 30th June 2021 THURSLEY VILLAGE HALL CIO THURSLEY VILLAGE HALL DYE HOUSE ROAD THURSLEY SURREY GU8 6QD Registered Charity No. Chairman Treasurer 1167105 Clea Beechey Valerie Ferris Alison Hanbury Lloyds Bank plc Charities Investment Mana8ers Ltd Jan 8uckett- JMB Accounting Ltd Secretary Bankers Investment Managers Independent Examiner Thursley Village Hall CIO Statement of Flnancial Actlvlties Forthe Year Ended 30th June 2021 2021 2020 Incoming Resources Income trom lettings Rent from flat and nursery Hirings 28,680 22,845 3,167 5,681 1.560 18.346 74 3,063 Fundraising Miscellaneous- internet facillty Grants and donations Bank Interest Dividends Total Incoming Resource5 1,195 1,560 29,433 2,042 62,912 54,736 Resources Expended Charitable Expenditure Caretaker/Hall Mana8erlGardener/Cleaner Fundraising costs Rates and licence5 Insurance Utilities- electricity and telephone Waste disposal and cleaning Repairs, renewals and maintenance Roof repairs Replacement ofwindows Architect/Plannin8 fees/SuNeyor Sundry Depreciation Accountancy 3,058 217 865 2,586 11,834 3,052 700 48,891 23,182 4,782 980 1,023 2,571 7.990 3,148 4,119 2,868 6,362 64 9,664 450 104,499 9,664 456 44,027 Governance Costs Independent examination 150 150 120 120 Management & Admlnistration Costs MarketbnB stationery and computer Bank charges 75 75 26 60 161 79 154 Total Resources Expended 104,802 44.308 Net Incoming Resources (Deflcltl Unrealised gain Ilossl on investments 41,890 4,882 10,429 1,029 Net movement in funds for the year 37,008 11.458 Thutsley Vlll4ie Hill CIO Balan£• Sh￿1 As •t 30th June 2021 2021 2020 Fli•d Ass•ts T•nelbl• •M•ts Investm*nlS 534.419 94.176 544,083 B7,342 628.595 631,425 Curr•nt Ass• Qebtors St(Kk PT•p•yments Petty c4sh Cish •t bank 243 2.638 292 IB.985 22.158 450 239 56.199 56.888 Accru•ls 1.152 1.152 Net Curfthi Asmts 21.558 55.736 Total Net Assets 650.153 687.161 Total Funds Oper*ing b•l•nc¢ Ir•nsl*rT Mei movemenl In funds in the ye•r 687.161 37.Q)8 675,703 11.458 11•n￿ ￿ •t 30th June 2021 fjXl.153 601.161 Apptov•d ￿.. aea Beechey Ch•iim4n lson M*nbury SecF¢I•ry V41*r* Fwrls Tr••syi•r D•1 Thursley Village Hall CIO Notes fo the Flnanclal Statements For the Year Ended 30th June 2021 l A¢¢ountin8 Policies al Basis of Accounting The accounts have been prepared under the historical cost convention and in accordance with all relevant accounting standards and comply with the Statement of accounting of Standard Accounting Prartice 'Accounting by Chartties,. In preparing the financial statements the Charity has followed best practice as laid down in the Statement of Recommended Practice 'Accounting and Reporting by Charities, IFRS102 SORP 20161 bl Investments Investments are managed under discretionary agreements by.. M & G Accumulation Units- Charities Investment Managers Limited COIF Permanent Endowment & Accumulation Units- COIF Investment Management Ltd From 1st January 2011 income accumulated quarterly into the M&G Accumulation unit5 Is reported as dividend income with a correspondin8 addition to the cost of units held. c} Incoming Rescources Grants and donations are included in the period to which they relate. Investment income is accoijnted for on an accruals basis, inclusive of tax recoverable. dl Resources Expended Resources expended are charged to the Statement of Financial Attivitie5 on an accrual basis, inclusive of any VAT which tannot be recovered. The costs associated with generating funds are included 35 bncurred. Management and adminstration costs are those associated with the 8eneral running of the eharity. el Charitable Expenditure This includes all the costs associated with actNities and sundry expenditure a550ciated with the premises in addition to the costs incurred in staffing. f) Flxed Assets Fixtures, furniture and equipment whose historic c05t is unknown and additions under £450 per btem are not capitalised in the Balance Sheet. The fixtures and fittings are depieciated at IO% on cost. The property is depreciated over it's useful life of 50 years. An independent valuation of the land and property was given as £550,000 at 6th December 2018. The valuation has been uplifted by 29 months, 50 £578,000 used as at 1st July 2016. The land proportion of this value is estimated at 20% gl Taxation As a qualifying charity, Thufsley Village Hall CIO is not liable to UK taxation. h) Staff Costs and NumbÈr There were no employees paid by the charity during the year. il Trustees. Expenses During the year, no trustees were paid any expenses, apart from reimbursement of costs incurred for incident31 items and seNices used in the general running of the village hall. Thursley Vlllage Hall CIO Notes to the Financlal Statements Forthe Year Ended 30th June 2021 2021 2020 2 Tanglble Flxed Assets - Land and Freehold Buildings Building 462,400 115,600 Land Building 462,400 115.600 Land Cost at 1st July 2020 Additions Cost at 30th June 2021 462,400 115,600 462,400 115,600 De reciation Depreciation b/f Provision for the year Depreciation al 30th June 2021 36,992 9,248 46.240 27,744 9.248 36,992 Net Book Value 416.160 115.6LK) 425,408 115,600 2 Tanglble Flxed Assets- Flxtures and Fittln85 Cost at 1st July 2020 Additions Cost at 30th June 2021 4,165 3,715 450 4,165 4,165 De reciation Depreciation blf Provision for year Depreciation at 30th June 2021 1,090 416 1,506 674 416 1,090 Net Book Value 2,659 3,075 Total Net Book Value of Tangible Flxed Assets 534,419 544.083 3 Flxed Asset Investments - at market value The value of investments at 30th June 2020 M&G Charifund Accumulation units COIF Income units COIF Accumulation units 25,920 1,673 18,913 25,920 1,673 18,913 The Total value of investments at 30th June 2021 was as follows.. 215 M & G Charifund Accumulation units 59,708 173 COIF Permanent Endowment units 3,319 139 COIF Accvmulation units 31,149 Total Fixed Asset Investment 94,176 58,139 2,890 26,313 87,342 Movement in market Value Market value brought forward 1st July 2020 Acquisitions and income reinvested Disposals Cash on revaluation Market value carried forward 30th June 2021 87,342 1,952 83.339 2,974 4,882 94,176 1,029 87,342 Historic cost Iprevious year) 631,425 636,636 Thursley Village Hall CIO Notes to the Financlal Statements For the Year Ended 30th June 2021 2.021 2,020 4 Debtors Lettings 5 Accruals and accrued Income Accountancy and Indepen(Sent Examiner's fee 600 1,152 600 1,152 CHARITY COMMISSION FOR ENGLANO ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of IHL&ogL&Y L4ALL ao On accounts for the year anded Charity no (if any) Iltsiiof Set out on pages I report to the trustees on my examination of the accounts of the above charity {'Ihe Trust.) for the year ended & . ob. I Respon8ibllities and basls of réport As thè charity's trustees, you are responsib18 for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Ad.). I r8POrt in resp8Ct of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under sedion 145(5}{b) of the Act. Independent examiner's statement u ap of I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below") which gives me Cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charrties Act: or the accounts did not accord with the aexounting records., or the accounts did not comply wrth the applicable requirements conc&rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Pl8ase delete the words in the brackets if they do not apply. Slgned: Date: 0.03aO Name: Relevant professional qualification(sl or body IcP* IER Oct 2018 lif any): Address.. IO Loo￿0 Lx Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of Charity a¢counts'. directions and guidance for examiners). Glve here brlef details of any items that the examlnor wlshès to disclose. IER Oct 2018